Humanitarian OSM Team/HOT Microgrants/Community Impact Microgrants 2021/Proposal/School Performance Mapping in Zanzibar
Your project
This is an opportunity for you to tell us about your project. In this section we'd like to hear about your community, which local challenge your project addresses, what you plan to do and how, your sustainability plan, and how you plan to share your stories.
Describe the local challenge your project is addressing
In this section please describe in detail the challenge that your project addresses. We recommend your response be a minimum of 200 words and a maximum of 400 words.
In past years, school performance in Zanzibar and Tanzania as a whole is believed to be affected by various factors including inadequate facilities and teachers at schools, as well as un-proportional geographical locations of schools.
In urban areas especially, this problem is worse due to urban increased populations. Since there are no relationship maps that show the location of available schools and other education facilities, it is difficult to know if the needs of students will be solved. It is due to the same reasons that the provisions of school solutions do not consider what is already available hence the plan has poor results.
Youth mappers are mapping around the world to help provide fundamental spatial data that supports responders and aid organisations. Since there is an active Youth mappers chapter at SUZA, there is a great potential of using the mappers to identify and map the school buildings and other educational facilities across Zanzibar.
OpenStreetMap is one of the sources of data that could be used to provide information in the education sectors for Zanzibar. However, the review of the current datasets shows that most education data in the OSM have been lastly modified since four years ago(4). As a result, the outdated data that are currently in the OSM can not give updated information such as missing schools. Also, the available schools currently in OSM miss important information like names, address and other education facilities. They also lack consistency due to the reason that different persons enter data in the OSM using different tools and features. Currently, the data available in the OSM is very small as compared to the current statistics and available data set. In addition to this, even though individual contribution in OSM is allowed, schools data and data for other educational facilities need to be collected and validated by authorised users before putting it to the OSM to ensure quality and relevance of the data set.
Since the Ministry of Education has requested to get help with the GIS component of their system, it is an opportunity for the Youthmappers to collect the schools data and contribute to the community. With the collected data, the GIS component of the system can be completed, and in the same time, there will be open data available to be used by other organizations as well.
Describe your project
In this section, please provide specific details about your mapping objectives. This should include: how you will contribute to help solve the local challenge you are addressing, what you aim to achieve with funding, what volume of mapping you plan to complete and how, and the number individuals are you aiming to include in mapping activities. We recommend your response be a minimum of 200 words and a maximum of 400 words.
As a SUZA Youthmappers mentor, I will organize the mapping of the schools by starting with the Urban region where most of the schools are located. So far, we are continuing to offer training to new members of the chapters, and create more awareness about Youthmappers in SUZA. As more students are joining the movements, they will take part in the mapping of the schools, by dividing the students into groups, each with a leader who is an intermediate or have some experience in the mapping activities. Luckily some of the students participated in the Resilience Academy Internship Program for a period of two weeks, a program I myself was coordinating. In this program, students performed field mapping, and few of them worked with Spatial collective to validate the data into the OSM. Resilience Academy is a program under the Tanzanian Urban Resilience Program (More info at https://resilienceacademy.ac.tz/). In addition to the members of the SUZA Youthmappers in which about 50 active mappers can participate in the mapping activities, there is also SUMAIT University chapter, in which there are students who are really willing to work with SUZA Youthmappers chapter, but they lack computers and are completely new to the field. We hope to include about 10 members from their chapter so that they get an insight on how the mapping activities are conducted. With this activity, we are planning to start with the urban region and we are planning to map about 1500 schools across Zanzibar.
Describe your sustainability plan
In this section please describe how your activities will continue post-funding. If you are applying for funding to purchase equipment, explain who will store/use the equipment you purchase, and if you have long term sustainability plans for your community's development. We recommend your response be a minimum of 200 words and a maximum of 400 words.
Since we are sometimes faced with the situations where some students can not perform their activities due to the lack of computers, we plan to buy four used laptops so that they can be shared and if anyone from the community or outside the community such as SUMAIT students could borrow the laptops for sometime. We will make sure that they sign when they take it. We are also planning to continue to offer training to new members, as well as to the existing members, so that they continue being active. We are also planning to be the centre for Geospatial knowledge and other skills, by encouraging our students to learn new skills and use their GIS skills to include GIS components in their final year projects. We have also started to initiate a partnership with IAYG Family and they have promised to volunteer to offer training on some GIS related topics such as basic data visualization. To motivate the students, they will be given some amount for Internet access, travel cost and food. After finishing the grant period, we will try our level best to find clients who are in need of data use, or data analysis, and they will contribute to the stipend paid to the students.
What are your community defined project goals, and how do you define project success?
Please explain you project goals. This can include: setting goals such as "we will train X number of new mappers", "we will register as a legal entity", or "the data will be used by X", and why these goals are important to your community such as "we intent to be legally registered so that we can receive more grant funding in the future", "we intend to engage X number of women in mapping activities so that we can empower local women" or "we want to build a partnership with X so that our data will be used and trusted". We recommend your response be a minimum of 200 words and a maximum of 400 words.
We want to partner with the Ministry of Education and Vocational Training Zanzibar. Actually we have already sent our proposal and they have requested us to help them finish the GIS component of their internal system regarding schools information and management system. For that we need to collect the data for all the available schools for us to be able to complete the system. For this, we have seen an opportunity to be able to contribute to both open data, as well as creating useful data in our community by helping the Ministry with the GIS part of their system. We are also planning to train other mappers in the Universities across Zanzibar, and we have already started to train new members at SUZA and at SUMAIT University, which is still a new established chapter. Our aim is not to stop there, but to also expand in other campuses at SUZA, as currently all the trainings are offered at Tunguu main campus. We also target other Universities such as Zanzibar University which is located near our Main Campus, Tunguu, Zanzibar.
What are your community's long term goals?
Please give describe your community's vision. This can include: where you see your community in five years time, how you want your data to be used, future partnerships you'd like to establish, or how you would like your community to grow (or not!). We recommend your response be a minimum of 200 words and a maximum of 400 words.
Our vision is to be the centre for Geospatial solution in Zanzibar. We are thriving at making open data understood, and how people can use open source GIS tools and technologies available to help in solving existing problems in our community. I see a strong, well-known acceptable chapter which will be used as a consultant of the GIS related projects in Zanzibar. The data collected can be used by students, researchers and the government to help in solving existing problems in the society and to make proper decisions. Currently the Commission for Land is working with some students who are Resilience Academy Internship program interns and give them some microwork to help in their work, we will soon require a formal relationship between the Youthmappers chapter and the Commission for Land in Zanzibar. We would like to extend partnerships and collaborations with both local and international organizations, who in one way or another would benefit from the collected data. In the near future, we plan to have chapters in different campuses of SUZA across Zanzibar as well as in other Universities.
List the tools you intend to use during your project and why
Please describe which tools you plan to use to collect, update, clean, or store you data and why. For example: "we plan to use HOT's Tasking Manager to coordinate volunteers" or "we will upload our data to X platform because..." We recommend your response be a minimum of 200 words and a maximum of 400 words.
During our project we are going to use GPS receivers, for collecting school data in the field. We need to collect the coordinates of the schools and add other information as well such as the school's name, facilities available and other related information . We are also going to need computers with Internet Access to extract data from the GPS receivers and upload the same into the Openstreetmap. We will also use the computers to prepare the collected data to be used in the Ministry’s IT system.
Please give examples of how you will use share your stories with others. This can include: how you will publicise your news, where you will collect media content, how you will use social media channels, and if you will reach out beyond your immediate network to share your stories. We recommend your response be a minimum of 200 words and a maximum of 400 words.
The stories will be shared through our chapter’s social media, twitter account and Instagram account, as well as our individual social media. In addition to that, we are planning to organise a Public Talk (workshop) at the University and invite other stakeholders from different organizations to attend. Through this, project information will be shared and there will be people from the media invited in order to share the project’s information to the public. We are also planning to prepare a documentary and share it through YouIube and share the link to the SUZA Community and to the public. We will also seek help from SUZA Multimedia and Animation Club to help us share stories, as we have been working closely in creating Awareness to the students regarding these two initiatives; the Multimedia club and SUZA Youthmappers. During the microgrant period, we are going to open an official website for SUZA Youthmappers in order to publish information regarding the project. We are also going to share the data with the Centre for Digital Learning (CDL) at SUZA as well as HOT and they can help us share the story, through their TV channel and social media respectively.
Partnerships
Successful applications will demonstrate one or more partnerships with a local data user. Priority will be given to applications for which the data has been requested by a partnering organisation, or where the partner organisation has expressed interest in collecting the data for a specific use or intervention. Example partners include local non-government organisations (NGOs), community based organisations (CBOs), local governments, companies, universities, schools, and other academic institutions.
Describe who will use your data
It is important that the data you generate during the project is useful, and that it will be used to advance humanitarian and/or development challenges locally. In this section, please include: if the data you will be collecting has been requested by a partnering organisation, if there is an established formal relationship with the partnering organisation, if there is an existing MoU between you and the partnering organisation, and how long have you been working with the partnering organisation. If your organisation or community is going to be the data user, please describe how you will use the data, and how it ties in with your organisation's work. We recommend your response be a minimum of 200 words and a maximum of 400 words.
The collected data will be used to implement and integrate the GIS component into an existing Schools information and management system at the Ministry of Education and Vocational Training (MOEVT). This has been requested by the Ministry after sending a proposal to collaborate with them on the schools mapping project. There is an established relationship between SUZA and MOEVT, and SUZA has been working with the Ministry and helping them in different development projects. The VICE Chancellor at SUZA has written a formal letter to the Ministry for us SUZA Youthmappers to get the help we need in order to be able to work collaboratively. There are also other NGOs such as Milele Zanzibar Foundation who work on several development projects including Education projects, who will find the collected data useful to them and will help them make proper decisions on where to prioritise help to, based on the available data.
Describe any other partnerships you plan to mobilise or establish for the purpose of the project
In this section, please describe any additional partners you might be working with. If there are no additional partners (beyond the data user) this must be stated here. We recommend your response be a minimum of 200 words and a maximum of 400 words.
We are also aiming at partnering with Milele Zanzibar Foundation, which is an organization which works under several development projects including education and health across Zanzibar. We have already had an initial discussion, and they were so much interested in what we do, and they believe the data would be useful to them as well. They have requested a proposal explaining who we are, and what activities we are conducting, and how we can collaborate with them and what is the advantage of doing so. As of this time, we have already sent the proposal and it is under discussion. Since Milele is working with different education projects such as STEM for Success Zanzibar project, which aimed at improving teaching Science subjects and help students especially girls to like Science subjects and remain in the STEM career fields, it is important for them to know where to start implementing their projects and where they will have large impacts. The collected data will definitely help them in making proper decisions.
Inclusivity
Successful applications will include a developed strategy for the inclusion of women, girls, and marginalised groups in mapping activities. This includes the number of women, girls or marginalised groups you plan to engage, and the way in which you plan to interact with them.
How will you ensure that your project activities are inclusive?
Please describe how you will engage women and girls, or other marginalised communities in your mapping activities. Please include the number of women, girls or marginalised groups you plan to work with and how, and at which point in your activities you plan to engage them. We recommend your response be a minimum of 200 words and a maximum of 400 words.
During the microgrant period, SUZA Youthmappers is planning to work closely with SUMAIT University Chapter and it is now establishing a relationship with Zanzibar University, another big University in the island to motivate them to join the Youthmappers community. SUZA Youthmappers will be providing training to these chapters and will ensure at least 50% of the participants are female students. During application for this training, priority will be given to female students and there will be a rewarding scheme for female students who register themselves for the training. There will be special rewards to female students who are active mappers as well, and who have changed their level from beginners to intermediate level in a given time. This is done to motivate the girls to participate in the mapping activities.
Expansion
Successful applications will show how communities intend to grow community engagement. This includes a practical approach on how many new mappers you aim to recruit and how they will be involved in community activities. Priority will be given to communities that also include a plan for ongoing engagement beyond the grant period. If this is not relevant to your project, please explain why.
Explain how you plan to expand your mapping community
In this section, please include: your approach to recruiting new mappers, how will you engage new mappers, how many new members you plan to recruit, and how will you retain community members throughout the duration of project and beyond. We recommend your response be a minimum of 200 words and a maximum of 400 words.
The Youthmappers Awareness campaign will be launched and will look to engage close to 50 new OSM community members from various SUZA Campuses. SUZA Youthmappers is planning to include at least five students form the SUMAIT Universities to participate fully in the project, so that they get experience and go back and share with their community. SUZA Youthmappers also plans to work closely with the faculty mentors and all the supporters of the chapter and invite students from other Universities (even those without chapters). Since most of the participants are expected to be new mappers, a series of training sessions shall be conducted. The current active SUZA Youthmappers will volunteer and will orient the new mappers that have never contributed to OSM about what OSM is and how they can start contributing, before they are introduced to field mapping. Those who have participated in the project will be awarded Certificates of participation and there will be membership cards for all the active members.
Collaboration
Priority will be given to applications that collaborate with other OSM communities in the region. This can be country specific or regional and can include collaboration with Youth Mappers Chapters, or members of the HOT community to help with training, validation (as examples). For support in sourcing collaborators, email microgrants@hotosm.org.
Describe other OSM communities you are already working with
This may include Youth Mappers chapters, or members of OSMF (as examples). If you are not already collaborating with an OSM community, please state this and explain how you plan to work with other communities in your project in the following question.
During this microgrant period, we are going to collaborate with the SUMAIT University Youthmappers chapter and we will invite some of their students to enable them to learn how a real project is conducted and thus motivates them more to make their chapter sustainable. We have already given them initial training for the Chapter and though there were some challenges, we are still planning to have training sessions with them so that they understand more about Open mapping and Open Data.
Describe other OSM communities you plan to approach, or establish relationships with, for the purpose of the project
We recommend your response be a minimum of 200 words and a maximum of 400 words..
Our intention is to engage Sumait University chapter in Zanzibar. We have a close connection and contacts of all their leaders. We intend to expand the knowledge obtained in the Resilience Academy Program and Youthmappers in building strong mappers with technical know how, by continuous training and engaging in different OSM activities, as well as helping our community through mapping.
Project plan and budget
Priority will be given to applications that collaborate with other OSM communities in the region. This can be country specific or regional and can include collaboration with Youth Mappers Chapters, or members of the HOT community to help with training, validation (as examples). For support in sourcing collaborators, email microgrants@hotosm.org.
Budget breakdown
Give your budget breakdown here. If you would like to present your budget in a tabular format, you can use this tool to convert your spreadsheet into a wikitable and paste the code below here
| Item | What do you plan to spend the money on? | Unit being purchased | Expected cost (in US Dollars) |
Total cost for budget item | Why is it needed? (please give as much detail as possible) |
|---|---|---|---|---|---|
| Laptops | To procure laptops | 5 | 300 | 1500 | To facilitate the mapping and data analysis with efficient workflow among members, and to borrow the ones who do not possess the laptops. |
| Website | Web publication and hosting | 100 | 1 | 100 | To publish and host out website where information about the project and |
| Internet for Data Upload | Data | 100 | 6 months | 600 | To provide data for students that would be collecting data in their communities and take part in webinars. This would include data about schools, introduction to Openstreetmap and other training. |
| Training Rewards | Rewarding female mappers | 10 | 25 | 250 | Female Mapping campaign rewards |
| GPS | To procure GPS | 4 | 130 | 520 | For field data collection of the schools |
| Stipends | For students who will participate in the field work for 6 days | 50 | 5 | 1500 | The stipends will be given to the students who will participate in data collection for transport and food on the way. |
| Training and Workshop | To organize training and a workshop/ Webinar | 530 | To organize a series of training to new members, as well as Awareness campaigns | ||
| Total | 5000 | ||||
Project plan
Give your project plan here. If you would like to present your project plan in a tabular format, you can use this tool to convert your spreadsheet into a wikitable and paste the code below here
| Activity | Month | |||||||||||||||||||||||
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| Month 1 | Month 2 | Month 3 | Month 4 | Month 5 | Month 6 | |||||||||||||||||||
| w1 | w2 | w3 | w4 | w1 | w2 | w3 | w4 | w1 | w2 | w3 | w4 | w1 | w2 | w3 | w4 | w1 | w2 | w3 | w4 | w1 | w2 | w3 | w4 | |
| Phase 1 | ||||||||||||||||||||||||
| Preparation (Purchasing Equipment, Leaders Meeting) | ||||||||||||||||||||||||
| Training (To new members, how to collect data) | ||||||||||||||||||||||||
| Data Collection | ||||||||||||||||||||||||
| Phase 2 | ||||||||||||||||||||||||
| Data Pre-processing | ||||||||||||||||||||||||
| School Mapathon (New and current members) | ||||||||||||||||||||||||
| Data Validation | ||||||||||||||||||||||||
| Phase 3 | ||||||||||||||||||||||||
| Project Finalization | ||||||||||||||||||||||||
| Report Writing | ||||||||||||||||||||||||
| Workshops and Results Sharing | ||||||||||||||||||||||||
| Online Webinar | ||||||||||||||||||||||||
Declaration
By submitting this form to Humanitarian OpenStreetMap Team, you certify the information contained in this application is correct, and that if you are awarded a grant, you will use it only for the purposes described above. You will provide written documentation and receipts for all of your expenses to Humanitarian OpenStreetMap Team to demonstrate this. You understand that the decisions made by the HOT Microgrants committee are final.
Raya Idrissa Ahmada raya187
Endorsements
Community members are encouraged to endorse your project request here! Please note: We will take endorsements into consideration in the final review but credit will be given to the quality of the application as well as the endorsement (this is not a popularity contest). Endorsements will be checked by HOT’s community team prior to selection to ensure the integrity of the endorsement (ie. that applications are not only endorsed by members of the community that submitted the application)
HOT staff, voting members and board members are welcome to endorse, and give feedback to all proposals. However, those who are taking part in the selection process will not be endorsing or giving feedback due to conflict of interest.
Instructions for Endorsement
- Log in to the wiki if you are not already logged in. - Scroll down to Endorsements and click 'Edit source'. - Add your reason for the endorsement followed by four tilde signs --~~~~ Note: The ~~~~ automatically inserts your name and the current date.
Below is an example an endorsement.
- I fully endorse this project - strong idea and detailed project plan --Kateregga1 (talk) 13:26, 2 February 2021 (UTC)
- This is a useful usecase of community mapping that will not only generate useful data but also benefit stakeholders in the education sector. The inclusivity aspect is also a major win! Justus-Spatial Collective JM simoa (talk) 06:50, 9 March 2021 (UTC)
- The idea discussed in this proposal is so important to tackle down education difficulty and reduce illiteracy rate in the region, there fore as a part of activists fight against illiteracy rate in Zanzibar I full endorse this project. Asiyajuma (talk) 16:32, 14 February 2021 (UTC)
- With the regard of 2021 mission of Zanzibar government on improving education sector by providing variety of school with needed assistance. i fully endorse this project since it will assist the Government official and external sponsors in better understand the current state of exist school and provide them with adequate aid so as to boost education within region Saiddothman (talk) 13:49, 8 February 2021 (UTC)
- This is a truly useful project, under Zanzibar environment we need this project to measure our performance of schools based on our geographic environment MMANGA (talk) 13:16, 8 February 2021 (UTC)
- This Project is very Useful, There are many beneficiaries of the data that are going to be collected in this project
JRBartist (talk) 07:15, 6 February 2021 (UTC)
- We really need this project. The Zanzibar's schools data is missing in the OSM, and there are newly built school by the Government of Zanzibar, that needs to be mapped as well as important features available in those schools.
- From parent to policy makers, education stakeholders, foreigners use various type of data for the sake of improving education systems, unfortunately here in Zanzibar we have gap of school data so that our education system faced with different obstacles, we do not know how our schools distributed, where are they found and also we do not have a details of the schools concern. so having this school data and keep them open will be one way of improving our education systems and reach into our planned goals. i highly endorse this project. thanks--HAMID WAZIR HAMID (talk) 07:54, 8 February 2021 (UTC)
The data of schools seemed to have gap since there are few schools data of Zanzibar that are updated in OSM, that make difficult for educational stakeholders in Access those data for planning activities, supply facilities, monitoring of schools progress and other important activities related to educational services.so the project of mapping schools of Zanzibar will increase high opportunity in supply educational facilities, teacher distribution, planning activities and simply the monitoring and evaluation of schools progress.--Khamisijuma (talk) 09:30, 8 February 2021 (UTC)
- The data of school mapping is more crucial in the conteporary world because it provides a dynamic and prospective vision on how the education services should look in the future by depicting its buildings, teachers and facilities that enable the implementation of education policy as well as align the supply and demand for education by regarding the existing situation alongside the resource available and the estimate the future needs--Yahya khamis (talk) 18:35, 9 February 2021 (UTC)
This project is needed to be done and it's feasible. The spatial data about schools are not available for the enough extents but other data are available, so data are also needed. When the project completed it will helps the government to know where are the schools are located and other attributes about the schools so it will simplify when they want to distribute aids and other facilities. For the other hand, when school's data are available it will helps the citizens and students, researchers to access easily example when they want conduct research.BINBONIY (talk) 09:08, 10 February 2021 (UTC)
- This project is most important in government and society, data that going to be gathered are many beneficiaries, because will help government to the information of all school in Zanzibar thaw it lead to make decisions easy and accurate.--Alikom (talk) 09:41, 10 February 2021 (UTC)
- The idea brought down it is absolutely great, in either way will enhance spatial planning same time improve education provision in Zanzibar as it intend to map the schools in both island. I endorse the project proposed.Kyondason (talk) 13:56, 10 February 2021 (UTC)
- I endorse this project because it is very important, there are lots of new school that are not mapped. So this Project will help in mapping those schools and Decision makers will use the datasets in making various Decisions Zamzam (talk) 13:36, 11 February 2021 (UTC)
- I fully endorse this project, as it is really needed and important to the whole community. Mamii (talk) 07:41, 15 February 2021 (UTC)
- When this project are implemented, it lead many positive impact in society (to government and citizens). The first benefit of this project are, it help to provide the data to the Ministry of Education and Vocational Training in Zanzibar in order to be used for decision making and other purposes like to where need to increase school. Also it help parent when come to find nearly school for his/her children and other purposes.