Humanitarian OSM Team/Haiti Strategy And Proposal/On the Ground Planning

Contents 1 Mission Goal 2 Scope 2.1 Core scope 2.1.1 Training 2.1.2 Surveying 2.1.3 Grounding the OSM project in Haiti 2.1.4 Preparing the ground for a community mapping project a la Map Kibera with Haitian civil society 2.2 Secondary Scope 3 Mapping Parties/ Training sessions 3.1 Organizational audiences 3.2 Workshop/ ad hoc training session plans 3.2.1 To Trainers 3.2.2 To Trainers of trainees & trainees 4 Cycle of missions 5 Field Mission preparation activities 5.1 List of OSM data and map products 5.2 Humanitarian data model (HDM) related support materials 5.3 Teaching support materials 5.4 Technical support materials 5.5 Communication support materials 5.6 Community support for the mission 6 Preparation lists 6.1 Budget benchmarks 6.2 Insurance 6.3 Travel & visa 6.4 Health Kit 6.5 Packing list 6.6 Lodging

Mission Goal

This cycle of OpenStreetMap missions is to support the use of OpenStreetMap on the ground in Haiti within groups of UN and international responders, the Haitian government, and Haitian civil society to make sure OpenStreetMap stays relevant and useful into the recovery, reconstruction, and, most crucially, long term development of Haiti.

The first mission planned 21-March to 10-April will provide direct on the ground support through training, surveying and advocacy work for using and contributing to OpenStreetMap and play a direct coordination role between the response community in Haiti and the remote OpenStreetMap community.

Scope

Core scope

Training

• Surveying with GPS/Walking Papers/Questionnaires
• Editing
• Ensuring an efficient use of OSM resources
  • with GPS receivers,
  • within classic GIS Map production set up,
  • with OSM map rendering tools for map production
• Connecting with OSM, and Haiti OSM community and resources

Surveying

Organizing when possible specific data collection missions to fill gaps in areas that have not been adequately covered by remote mapping and existing data sets, particularly outside the capital

Grounding the OSM project in Haiti

• Building an Haitian OSM community articulating individuals and groups from internationals, nationals and civil society in Port Au Prince and in main Haitian cities

Preparing the ground for a community mapping project a la Map Kibera with Haitian civil society

• feasibility study
• situation assessment
• inventory of existing resources (data, contacts etc)
• networking and outreaching to Haitian civil society.

Secondary Scope

• Ad hoc support work to fill gaps in current response where OSM is part of the solution.
• Liaison between OSM remote community and local needs.
• Data modeling work related to the field roll out of the Humaninatarian Data Model (HDM).

Mapping Parties/ Training sessions

Formal workshops and ad-hoc informal trainings with individuals and groups addressed towards both trainers, and trainees directly, perhaps in separate forums.

Organizational audiences

• United Nations and local/ international NGOs field workers from the UN Clusters via primarily MapAction and UNOCHA and networking work towards UN and NGO responding communities.
• National/local authorities workers via networking work Haitian Government from World Bank mission, regular contacts with UN/NGOs working with Haitian Government, French Academics (AUF&IRD) and IGN - (National Mapping Agency)
• NGOs, groups, communities and individuals interested in the grass root mapping component of the OSM-HOT strategy.

Workshop/ ad hoc training session plans

To Trainers

• Workshop for GISers (trainers) part of the GIS sub-cluster (UN & NGOs)
• Workshop for GISers (trainers) Haitian National/ Local authorities (CNIGS)
• If feasible, common workshop involving UN, NGOs & Haitian GISers.

To Trainers of trainees & trainees

• Thematic workshops for GISers and non GISers from thematic clusters and National/ Local Haitian authorities;
• List of UN clusters concerned: Agriculture, Camp Coordination / Management, Early Recovery, Education, Emergency Telecommunications, Food, Health, Logistics, Nutrition, Protection, Child Protection, Gender-Based Violence, Shelter and Non-Food Items, Water Sanitation and Hygiene.
• Priority based on field requirements, established contacts and on-going work: Health, IDPs camps (Shelter, Camp Coordination & Management), Logistics and Water and Sanitation.

Cycle of missions

• Mission 1: 21-March to 10-April.
• Mission 2: 9-23 May.
• Mission 3: 14-29 June.

Field Mission preparation activities

List of OSM data and map products

• Accessing OSM data
  • Enhance quality access to OSM data in standard sharing format (wms, kml)
  • Allow OSM data download by selected boundary box and entity-types in shapefile format to address connectivity
• Map products
  • Haiti Base Map Atlases: 1.25k country-wise MGRS base map atlas series
  • Haiti Gazetteers
    • Gazetteer of Places
    • Gazetteer of Street Names

Humanitarian data model (HDM) related support materials

• Humanitarian Data Model (HDM) roll out.
• HDM-based Extract Transform and Load (ETL) services (prototype)
  • To Humanitarian community
  • To CNIGS (Haitian National Mapping Agency)
• Build HDM-aligned JOSM presets
• Build HDM-aligned assessment materials:
  • Re-use reference assessment forms in use in Haiti:
    • Transportation: UNSDIT
    • Health: PAHO
    • IDP camps: CCCM & Shelter clusters
    • Post Disaster Needs Assessments (PDNA): UNDP
      • Damaged buildings: (UNDP, UNOPS, UNOSAT/JRC/World Bank)
      • Other themes to clarify
  • Formats: hard/ soft copy (primary need); PDA-smarthpone (secondary need).

Teaching support materials

• Teaching materials typology:
  • Presentation
  • Handouts
• Teaching modules
  • Basic module
    • GPS & walking paper - based surveying:
      • survey
      • conversion & upload (GPS Babel and JOSM)
    • Editing OSM in JOSM:
      • geometry
      • thematic (linked to HDM)
    • Using OSM:
      • in GPS
      • in map production using field GIS-er GIS desktop based mapping production environment (SHP, WFS, WMS)
      • in map production using OSM rendering tools
    • Using OSM wiki resource

Technical support materials

• Hard Disk
  • Minimal contents: back up of all field mission items
• USB stick
  • offline map viewer - http://mapbox.com/documentation/maps-stick - loaded with base elevation and osm road tiles, relevant KML overlays.
  • JOSM
  • GPSBabel
  • QGIS for Windows/Mac
• OSM kit items: pelican case/laptop(s)/5 GPS units/all-in-one A4 printer-scanner

Communication support materials

• OSM-HOT communication kit (soft copy):
  • Generic OSM-HOT Haiti Response facts: narrative, A1/A0 poster and presentation materials
  • Specific OSM Haiti Project presentation designed to:
    • UN&NGOS
    • NMA
    • GrassRoot Communities
• A0 Haiti Wall Map (Office and formal workshop - if any)
• OSM-HOT Blog
• OSM-HOT business cards

Community support for the mission

• Imagery
  • Imagery monitoring
  • Imagery processing and loading on OSM Platform
• Mapping un-mapped reference data sets tied to map products generation
  • CNIGS Admin datasets
  • Transportation: MINUSTAH, UN LogCluster/ WFP, Militaries
  • Camps
  • Schools
• Development work tied tied to service set up and tech work
• Training materials design tied to on-going in-OSM capacity building efforts
• Communication materials design
• English and French versions
• Establish communication mechanisms for 2 ways streams:
  • (i) field to OSM (echoing to wider remote responding community);
  • (ii) OSM (filtering from OSM & remote mapping communities) to Field
  • wiki dedicated section
  • Focal points for OSM support

Preparation lists

Budget benchmarks

Per individual:

• Food. $25/day
• Shelter. $40/day
• Daily fees (MapAction standard). $300/day, 6 day on/1 day off.
• Return airfares to PaP
  • France-PAP-France. $1250 - $1750
  • US (Seattle/Washington DC)-PAP-US. $550 - $1150
• Inoculations (MapAction standard). $300
• Insurance (HOT field package HMT). $436/15 days.

Total per 2 weeks time mission of a HOT team of 2 individuals: $12.500

HOT Hardware Kit (equipment to be donated to local partner on departure):

• 1 pelican case (1 pelican 1630 transport case ). $300
• Laptop + harddrive (with data/tools pre-loaded). $1250
• 4 GPS units (Garmin eTrex Legend HCx + SD cards, vehicle power alimentation cable) + chargeable batteris & charger (multi-voltage). $1000
• 4 Data loggers (Global Sat DG-100 GPS Data Logger). $250
• USB Keys (for data distribution, etc). $50
• Printer/Scanner (Scanner necessary for Walking Papers) + Ink + Paper. ~$250
• misc
• Shipping cost transpsort. $50 - $200 (Washington DC-PAP)

Total per HOT hardware kit. $4000

Insurance

• HOT package at HMT

Travel & visa

• Direct fligths to PAP
• No need for visa

Health Kit

• Innoculations
  • KC done
• Pharmacy (NC)
  • anti-malaria is savarine (chloroquine + proguanil) - done
  • multipurpose anitbiotic: augmentin (amoxicilline)
  • anti diarrhea:
    • stopper: Arestal 1mg
    • long term curative: Smecta
  • fever & pain killer: Doliprane 1g
  • HandCleaning gel
  • Bandages
  • Insect repelant - done
  • (cisors)

Packing list

• Backpack (70/80l
• Camping gears:
  • HOT camping gears left in Haiti: tent, pads, mosquitos nets, 2*60l & 2*12l water proof bags.
  • Bring old tent & pad (if any)
• lock for closing tents in PAP Camp Charlie & in field
• sleeping bag
• sheets
• torch
• gourd/ plastic water bottle
• Field Safe Meal package:
• flip flap (sandals - better)/ boots/ rubber boots
• goretex or rain-proof clothes (adapted to hot & humid weather)
• computer backpack (large enough to contain 15" laptop + 4 gps + chargers)
• small water proof bag for precious personal items
• clothes: one ok (just ok, nothing suit) set of clothes (for meeting with Haitian high officials), the rest casual & almost ready to be trashed

Also, Schuyler's Packing List

Lodging

• PAP Camp Charlie
• Secondary hubs: tents/ office space