Humanitarian OSM Team/Open Mapping Hub Eastern and Southern Africa/Open Mapping Grants 2021/Open Mapping Community Action Grants

Open Mapping Grants 2021	Open Mapping Impact Grants	Open Mapping Community Action Grants	Open Mapping Community Mobilization Grants

PLEASE NOTE THAT THIS CALL FOR APPLICATIONS IS NOW CLOSED.

THERE WILL BE ANOTHER CALL FOR APPLICATIONS OPENING IN JANUARY 2022.

Please note: For the first quarter of 2022, the hub will be open to receiving applications on a rolling basis. If you have already applied for an Open Mapping Grant, and intend to re-submit an application you have already received feedback on, please update your proposals here on the OSM Wiki, accordingly. Then, please send an email to esahub (at) hotosm.org to confirm resubmission.

HOT’s vision is to engage one million volunteers globally to map an area home to one billion people. By prioritising local mapping organisations and communities, facilitating knowledge exchanges, distributing funding, and providing training and support, we are focussing efforts to work with local organisations and communities to drive high quality, ethical, local data use cases.

The Open Mapping Hub - Eastern and Southern Africa will engage Open Mapping Organisations and Communities in the region to facilitate exchange of ideas and expertise across 23 countries and provide financial and technical support to massively scale local edits on OpenStreetMap.

The Open Mapping Community Action Grants: $10,000 - $ 20,000 grants will be available in the Democratic Republic of the Congo, Ethiopia, Kenya, Madagascar, South Sudan, Zambia and Zimbabwe.

Details on eligibility, our approach, and FAQs can be found in the Open Mapping Grants Information Pack. For more information, please email esahub[at]hotosm.org. You must consider any potential, perceived or actual Conflict of Interest when you apply for an Open Mapping Grant (see policy).

Writing your grant application

Open Mapping Grants themes

In every grant application, regardless of the category of grant, we expect you to consider all of the following themes. Each of the grant categories will zoom-in on one or two of these themes, but we want to see that you’ve considered all of these elements in your application.

Impact

Projects must aim to advance positive change through the collection and sharing of open knowledge to advance humanitarian or development efforts.

In your application, you must communicate how the data you collect and share will make positive change. Impact here looks like:

• A closing of a data gap
• The active use of data for humanitarian or development efforts

Projects must focus on one of the five following impact areas:

• Disaster and Climate Resilience: Anticipatory action/ risk reduction, response and building resilience to climate related events.
• Public Health: Access to health services, vaccination campaigns, outbreak preparedness and surveillance.
• Gender Equality: Equal rights, equal participation, and improved understanding of gendered issues through digital inclusion.
• Sustainable Cities and Communities: Urban dwellings & infrastructure including access to basic services, waste management, transport, resilience.
• Migration and Safe Displacement: Supporting those forced from home including IDPs, refugees, asylum seekers and access to services in camp and urban settings.

Community Growth:

A vision for an increase and skill strengthening of OpenStreetMap community members

• In your application, it’s important that you demonstrate how you will grow your contributors, specifically the engagement of women and/or underrepresented groups in your mapping activities.
• It is also important that you describe how you plan to involve the local community in the location you are mapping.
• You must also communicate the geographical scope of your activities. i.e. how you plan to integrate different OSM communities/groups or stakeholders from different places in your country. We are looking for geographical diversity across nations.

Data Quality

Generation of high quality, open data must be a key consideration

• In your application, you must communicate that you have considered a plan for data quality. Across all categories of grants, we want to see that you have considered how you will clean, and validate the data that you collect both in a field mapping setting and in a remote setting. If you do not have the skills within your community to do this work, then we want to see how you plan to train your community members in these skills.
• All of the data you collect must be open, and uploaded to OpenStreetMap.
• In your application, we would also like to see evidence of how you plan to enrich OSM data through the importation of data from additional sources (HDX or government agency data for instance), and how you plan to merge data sets.

Ethics

Supporting ethical data collection

• All grant applications must show that a special consideration has been made for ethical data collection. This includes the involvement of the local community (in the location you are mapping), or proven commitment from the local authority to confirm permissions have been obtained to map in the locations you have selected.

Partners

Identify key partners and collaborators

• All applications must describe how you will build and sustain/engage new networks and partnerships

Clear collaboration between the stakeholders needs to be articulated in the project proposal; we are looking for projects that share a common goal, and have clearly thought about ways of working together, and supporting each other to ensure impact.

• Your application must consider how to approach, and maintain relationships with local authorities to ensure ethical data collection in the location where you are implementing your project.
• Special consideration will be given to projects who aim to advocate with local government organisations on opening up already existing data sets.

Knowledge sharing

Learning and information sharing between stakeholders

• All applications must demonstrate how knowledge will be shared between partners. This might include training, sharing data collection or cleaning, etc.
• Merit will be given to applicants who explicitly state how resources produced during the project will be documented (for example, if training resources are developed, where they will be stored, and who the potential users will be).

Definitions

Partners

Refers to organisations within your consortium who are allocated proportions of the budget. Partners are considered key decision makers on the project, and must share skills, knowledge and accountability.

Stakeholders

Refers to groups, individuals, and/or organisations who are consulted on your project but are not allocated budget. Those who are involved, informed or in some way input into your project, are described as stakeholders. Stakeholders do not receive allocated proportions of the budget, but can be mentioned within your proposal.

Applying for Open Mapping Community Action Grants

Focus areas

Open Mapping Community Action Grants focus areas

For the Open Mapping Impact Grant, we expect you to focus on

• Community Growth - Your application must demonstrate how you will actively increase OSM contribution and how you will build links between active OSM communities, specifically with the engagement of women and/or underrepresented groups in mapping activities.
• Data Quality - All map data that is uploaded to OSM must be of high quality, and open access. You must clearly articulate how you will ensure high quality data, and demonstrate how you will simultaneously grow your community with quality open data in mind (ie. through training and knowledge sharing.
• Knowledge Sharing - You must describe how you will facilitate activities that enhance sharing of knowledge between stakeholders (eg. training, leveraging skill sets for better data quality etc), and how you will ensure your materials and resources are open and accessible.
• Ethics - You must communicate how you will collaborate with local communities and in the locations you plan to work, and how you will work with local authorities to ensure the data you are collecting and sharing is ethical.

Application process

There is one application phase for this grant, the application must be submitted by November 30 2021. We encourage early submission. Your application will include:

1. Your project name
2. A problem statement / letter from your data user that

   • clearly identifies the data gap
   • clearly identifies the data use methodology (ie. how the data will be used by them)

3. Project outline and impact area
4. Clearly defined project aims and objectives
5. List of OSM communities theirs role and responsibilities
6. Your approach to increasing the number of OSM contributors in your country
7. Your approach to shared knowledge and information between OSM communities
8. Your approach to working with the local community in the location you plan to map
9. A detailed budget breakdown [template]
10. A detailed project plan that outlines your overall activities [template]

Budget detail

	Total funds allocated	Organisation name
1
2
3
4
	0	Total

Budget overview

	Organisation recieving funds	What do you plan to spend the money on?	Unit being purchased	Expected cost (in US Dollars)	Total cost for budget item	Why is it needed? (please give as much detail as possible)
		Wifi internet access	1	$50 USD per month	$50	This will allow us to run mapathons with up to 40 people at one time. At the moment we do not have internet access so cannot run mapathons with large groups. Having wifi will enable us to grow our community and achieve our goals.
		Transport	120	$5 USD per return journey	$600	To complete our field mapping activities, we will need to travel to different parts of the city. We plan for 6 team members to make 5 return journeys during the course of the project, and we allocate $5 per return journey (this may fluctuate).
1
2
3
4
5
6
7
8
9
10
11
12
Total

Project plan

"List the activities / milestones that will complete your project a success. This must include:

(1) A detailed and practical approach to how you will implement your project

(2) a clear project design with activities that intersect and compliment each other (3) a straightforward and equal distribution of activities to demonstrate progression towards a common aim / objective

Please state which organisation is responsible for achieving this milestone

Key project milestones	Responsible	Month
		Month 1				Month 2				Month 3				Month 4				Month 5				Month 6
List the activities / milestones that will complete your project a success		w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4
Phase 1 (eg. Administration)
Milestone 1
Milestone 2
Milestone 3
...add more rows where appropriate
Phase 2 (eg. Data collection)
Milestone 3
Milestone 4
Milestone 5
...add more rows where appropriate
Phase 3 (eg. Data validation)
Milestone 6
Milestone 7
Milestone 8
...add more rows where appropriate
Phase 4 (eg. Closing)
Milestone 6
Milestone 7
Milestone 8
...add more rows where appropriate

A selection committee will review your application and make recommendations on the projects that will be awarded. You will be notified on December 15 2021.

Please note: you may receive feedback on your application and a request for resubmission at any stage of the application process.

Structure

1. Nominating a Lead Applicant: As an Open Mapping Community Action Grant applicant, you will need to nominate one organisation who will be your Lead Applicant. The Lead applicant will be ultimately responsible for:

   • Bringing together the consortia to ensure the project makes sense
   • Receiving and disseminating grant monies
   • Ultimate responsibility of achieving key project milestones
   • Ultimate responsibility for financial and narrative reporting

2. Identifying key partners: You are responsible for ensuring that your consortia have the skills needed to implement activities. In your application Open Mapping Community Action Grant application, you must identify:

   • A partner that is responsible for data use - this organisation / group must commit to the use / act upon the mapping data you generate
   • A partner that is responsible for mapping - this organisation / group must have the technical expertise / GIS skills necessary to generate, collect, store and share high quality GIS data
   • A partner that is responsible for management - this organisation / group must have the administrative capacity to effectively receive, report and hold other partners accountable to achieving milestones, on time.

   Any of the partners involved in the project can be nominated as the Lead applicants. If the organisation / group will actively take responsibility for two or more of the partner roles listed above, this must be explicitly stated in the application. Please note: because this is a consortia grant, you must have at least 2 project partners (the Lead applicant + 1 other) taking responsibility for project activities.

3. Identifying key stakeholders: You can identify as many stakeholders in the organisation as needed to accomplish the project objectives.

Start your application

Create your Community Impact Microgrant application by entering your project name below, and clicking on Start Application. You can edit the Wiki by answering the questions. Remember to preview your changes before saving your changes. If you would like support on how to do upload your application onto OSM Wiki, you can email esahub@hotosm.org. Follow the steps below to start your application:

• Visit OpenStreetMap Wiki and select “create account”. Follow the account set up prompts. Once complete, ensure you are logged in.
• Navigate to Open Mapping Grants 2021 click on the Open Mapping Community Action Grants tab and scroll to the bottom of the page
• In the “start my application” box, type your project name and select “start my application”
• This will take you to the application form template that you can begin to fill (you can select the icon for ‘visual editing’ if you prefer). Your application will be saved as a draft until you are ready to submit your application.
• Once you are ready to submit your application (return to ‘source editing’) and change the ‘status’ to "proposed" and email esahub@hotosm.org confirming that you’ve submitted your application.

A step-by-step video tutorial can be found here.

Once uploaded to OSM Wiki, you can share your application with community members to endorse, comment, and give feedback on your proposal. Applications will be shared and discussed widely during the application process.

If you have challenges editing the wiki, you can submit your application via this form. If you submit an application this way, we will upload it to the wiki page on your behalf (however, we would prefer for you to do this yourself).

Proposals

List of proposals that have been submitted will appear here.

Open Proposals

• Zambia - Data For All Project
• South Sudan - GeoAddress Juba Project
• Kenya - Road-mapping for improved navigation in the Nairobi Metropolitan Area
• Ethiopia - OpenStreetMap Community Empowerment and Capacity building
• DRC - Street Addressing in Cities
• Zimbabwe - Mapping Artisanal Mining Communities in the Great Dyke
• Madagascar - Mapping climate change resilient transport in Antananarivo and its peripheries
• Map Kibera - Mapping For Peaceful Elections