State Of The Map 2010/Bid

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THE CALL FOR VENUES FOR THE STATE OF THE MAP 2010 IS NOW CLOSED.

If you would like to comment on this, please go to the talk-page 

Have you enjoyed the last conference in Amsterdam? Do you have ideas in how to make this conference even more exciting? Or do you just want to have a great international conference like the State of the Map conference in your country or city? This is your chance!

During the last conference several locations have been debated. If you are a strong supporter of one of these locations, set up a proposal. You don't need to do this all by yourself. We have a great community, they also can be of great help.

If you submit a proposal (bid), add it to the list below. To be able to make a good decision your proposal should at least contain the following information:

  • Name of the group or individual applying
  • Name, address and short description of the proposed conference venue
  • A short impression how the State of the Map 2010 would look like
  • Information about the city/region (transport, accomodation, etc).
  • An estimate of the costs and ways of funding

Please have your proposal ready by December 1st 2009.

Criteria

In order to make a well-thought decision which bid to choose, the organizing committee has set up a list of criteria on which the proposals will be judged.

  • Easy access by public transport (train, bus)
  • Preferably within one hour travel of a major airport (also serviced by low-cost airlines)
  • Availability of accommodation close to the venue
  • Venue facilities (conference rooms, AV, WiFI, break out areas, right size)
  • Venue catering
  • Interestingness of the city
  • How well the organizing committee will cope with the organization
  • Outreach & marketing activities planned by the organizers
  • Sponsorship opportunities
  • Opportunities to promote OSM with commercial organisations within the region/country
  • Does the venue attract a new group of OSMers to the SotM (as opposed to the same people as last time)


FAQ

Where can you get inspiration for a proposal? First of all you can take a look at the websites from the SOTM09, SOTM08 and SOTM07. You can also take look at the Evaluation forms of the SotM09 and the Local organizing team evaluation. And hey, you can also ask our community for input via the mailinglist or other media.

Who should apply? Anyone or any group that wish to host the State of the Map 2010 can apply to the OSM Foundation to be considered as a conference host. You do not need to represent a whole nation – rival bids from the same nation are allowed, but we encourage co-operation between nearby groups.

Are the dates fixed? The weekend of the 10th - 11th July 2010 is in line with the past conferences. We prefer to have the conference during that weekend. However, it’s not fixed in stone. If you have a good reason to change the dates, let’s hear it.

Is the conference format fixed? No, the format is not fixed. The first two conferences were a two day event during a weekend. This year an extra day was added to the program with a focus on professional users. The 2010 conference does not necessarily need to have the same format. The prospective hosts may suggest alterations to the format.

Do we need to have a venue confirmed? No. You don’t need to have a venue confirmed. However, having a provisional “yes” will be an advantage.

What is the affiliation between the OSM Foundation and the State of the Map? The State of Map is the conference of the OSM Foundation. All finances, entry fees and sponsorship should be administered through the Foundation, but applicants are strongly encouraged to seek sponsorship and other support.

What size should the organizing committee be? That depends a lot on the size of the conference. This years conference had a local organizing team of 5 people. The organizing team will include representatives from the OSM Foundation who will be able to help out with the organisation. Also the local organising team of SotM09 are available to help.

Do I need to live in the city/region of my proposal? No. However, to have people available for on-site preparations is very, very convenient.

How many people can you expect? The first two conferences had about 100 attendees. The last conference had about 280 sign-ups.

When does the call for bids end? We would like to make a decision on where the conference will be held in November. Please have your bid ready by 1st December 2009 (Tuesday).

Bids

The bids do not have to be in a final version to be listed here, so you may be able to work on it collectively. Because that's what a wiki is all about....