Humanitarian OSM Team/Working groups/Community/2015-01-10
Meeting of the HOT Community Working Group on Saturday, 10th January, 2015 at 13:00 UTC
- Finalising Terms of Reference bullet points
- Blake raised one last question about the diversity statement and said he would make a suggestion on the talk/discussion page.
- Note these are now at Humanitarian OSM Team/Working groups/Community/TOR and ready to be shown to the community and board
- Reminder about the [HOT Community Resolution Process]
- Membership profile pages
- The functionality for these is now in place.
- HOT Announce only email list
- Created, soon to be launched by Communications WG
- 2014 Contributor Thank You blog post
- Need to get contributor info from the the Tech WG
- Suggested maybe we list literally every 2014 contributor on a wiki page for part of the thank you - "2014 Contributor Wall"
- Other info about new community members from the TM
- Welcome letter Training WG wrote, suggested we send jointly from Community and Training WGs
- Should let Tech WG know what sort of member info we would like to have for Community WG follow up with new contributors.
- Determine regular meeting schedule, suggested every 2 weeks
Jan 10 14:01:13 BlakeGirardot: Hi all.
Jan 10 14:02:35 heatherleson: morning
Jan 10 14:04:39 BlakeGirardot: Hi heatherleson I am here for the meeting, just finish up a quick thing here locally so I will be a little behind for the first few minutes
Jan 10 14:06:23 heatherleson: me too
Jan 10 14:06:25 heatherleson: Hi blake
Jan 10 14:06:30 heatherleson: Looks like Harry is a bit late
Jan 10 14:06:39 heatherleson: Anyone else here for the community meeting>
Jan 10 14:07:14 BlakeGirardot: I know Russ mentioned he was going to try to attend as well
Jan 10 14:07:27 heatherleson: here is our wiki page - http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team/Working_groups/Community
Jan 10 14:07:29 heatherleson: all good
Jan 10 14:07:31 heatherleson: the agenda
Jan 10 14:07:40 heatherleson: 1. TOR - approved? I think so
Jan 10 14:08:14 heatherleson: 2. fyi on the Resolution process which the Board and Russ plus community reviewed http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team/Working_groups/Community/HOT_Resolution_Process
Jan 10 14:08:23 heatherleson: gotta go look at Harry’s note for the other items
Jan 10 14:08:23 heatherleson: sec
Jan 10 14:11:18 heatherleson: 3. Member profiles on the website - http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team/Working_groups/Community/2015-10-11
Jan 10 14:11:51 heatherleson: 4. other business
Jan 10 14:12:12 BlakeGirardot: Ok, cool. I am just catching up with the resolution process quickly
Jan 10 14:12:15 heatherleson: Blake - you have been doing such a tremendous job with the training and mentorship on the mailing list. This is so great
Jan 10 14:12:17 heatherleson: nod
Jan 10 14:13:17 heatherleson: if you are here for the HOT community meeting, we are reviewing the following links
Jan 10 14:13:25 heatherleson: http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team/Working_groups/Community
Jan 10 14:13:30 heatherleson: http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team/Working_groups/Community/HOT_Resolution_Process
Jan 10 14:16:45 heatherleson: the page that needs a refresh - http://hot.openstreetmap.org/our_board/membership
Jan 10 14:17:33 heatherleson: Blake, I would be happy for any input /edits on the resolution process
Jan 10 14:19:10 BlakeGirardot: I don't have any at the moment, my only comment so far is: Really nice
Jan 10 14:22:54 heatherleson: thank you. we spent so much time on that. Hopefully we never have to use it but if you encounter a time where you think it might help, please feel free to share
Jan 10 14:22:58 heatherleson: ok next
Jan 10 14:23:16 heatherleson: The Terms of reference is likely firm by now, but can you take a look at it.
Jan 10 14:23:17 BlakeGirardot: Yes, I really feel better knowing it is there.
Jan 10 14:24:21 BlakeGirardot: I like our ToR as well.
Jan 10 14:25:12 heatherleson: ok great
Jan 10 14:25:22 BlakeGirardot: Well actually, I would reopen just a couple of things in our ToR
Jan 10 14:25:43 heatherleson: next topic. The wiki and website have membership profiles which are not really used
Jan 10 14:25:56 BlakeGirardot: I'm sorry, can I raise just one issue
Jan 10 14:25:59 BlakeGirardot: on the ToR
Jan 10 14:26:13 heatherleson: of course, please
Jan 10 14:26:17 BlakeGirardot: "and growing the diversity of our community (in terms of gender/age/location) "
Jan 10 14:26:38 BlakeGirardot: the list of things, gender/age/location is leaving some people out
Jan 10 14:26:55 BlakeGirardot: I am mostly thining of the whole of LGBTQ
Jan 10 14:27:02 heatherleson: yes, I think you are right. can you edit it
Jan 10 14:27:27 heatherleson: hm
Jan 10 14:27:42 heatherleson: I was thinking about the standard canadian phrase
Jan 10 14:27:50 BlakeGirardot: I do not really know the best way to fix it and be as inclusive as we really are
Jan 10 14:27:52 heatherleson: about inclusion
Jan 10 14:29:18 heatherleson: how about “HOT is a diverse community. We aim to grow in an inclusive manner in terms of gender, age, location, and diverse lifestyles”
Jan 10 14:29:19 heatherleson: hmm
Jan 10 14:30:38 BlakeGirardot: I am going to have to think about it, as long as we are ok with revisiting it we can move on to the next item.
Jan 10 14:31:26 heatherleson: ik
Jan 10 14:31:29 BlakeGirardot: lifestyle feeds into the "it's a choice" trope so I would avoide that, like we do with "sexual preference"
Jan 10 14:31:37 heatherleson: yeah
Jan 10 14:32:03 heatherleson: I feel a bit awkward writing ‘sexual preference’ on the OSM wiki (holds back the jokes)
Jan 10 14:32:41 BlakeGirardot: Well, we are a welcoming and safe place, we haven't been shy about mentioning all of that with the OPW program on the wiki
Jan 10 14:32:57 heatherleson: kk
Jan 10 14:32:59 BlakeGirardot: and I am proud of being in a community like that :)
Jan 10 14:33:06 heatherleson: next topic
Jan 10 14:33:12 BlakeGirardot: Aye, next topic.
Jan 10 14:33:23 heatherleson: how to surface the membership and community on the website
Jan 10 14:33:46 heatherleson: I know that Harry wanted to talk membership profiles on the site (something mikel and the web team created)
Jan 10 14:33:56 heatherleson: but I would like to kick it up a bit larger
Jan 10 14:34:17 heatherleson: there were over 2500 unique contributors to the ebola response (according to the last data that Pierre pulled)
Jan 10 14:34:40 heatherleson: I know that Maning was considering how to reach out after Hagupit to thank people
Jan 10 14:35:00 heatherleson: I think that recognition and thanks parade needs to happen differently
Jan 10 14:35:16 heatherleson: maybe we could do a light touch (this is where I need some guidance)
Jan 10 14:35:50 heatherleson: maybe we should pull the data from TM2 for all the edits /contributors in 2014 and just write a thank you blog post for all their work supporting hOT
Jan 10 14:36:14 BlakeGirardot: Hmmm.
Jan 10 14:36:43 BlakeGirardot: That is a good idea.
Jan 10 14:37:04 BlakeGirardot: I like the idea of getting more data about new mappers from the TM
Jan 10 14:37:29 BlakeGirardot: Training WG was working on a welcome letter for the first time anyone checks out a task square
Jan 10 14:37:31 heatherleson: me too
Jan 10 14:37:37 heatherleson: i love that!
Jan 10 14:37:47 heatherleson: it was something that came up in the community sprints last year
Jan 10 14:38:10 BlakeGirardot: I wrote one that they agreed with.
Jan 10 14:38:38 BlakeGirardot: http://wiki.openstreetmap.org/wiki/Humanitarian_OSM_Team/TM_Welcome_Letter it has my name in it, but that can be removed, it was an attempt to make it more personal, I added it in late to the revision process
Jan 10 14:38:40 heatherleson: ok, so back to the thank you hotties blog post. would you be able to get that data? Since Harry is not here, I would want him to be ok with it. Is there anyone else we should consult
Jan 10 14:38:46 heatherleson: *reading*
Jan 10 14:39:01 BlakeGirardot: And it is a little focused on training, info for new mappers
Jan 10 14:39:40 heatherleson: I love this letter and it should be personal
Jan 10 14:39:54 BlakeGirardot: And we could send it jointly from training and community wg
Jan 10 14:39:56 heatherleson: It is super important that people feel like there are humans in a community
Jan 10 14:39:59 heatherleson: sounds great
Jan 10 14:40:40 BlakeGirardot: And the language is a little stilted because I wanted to make it easy for translation
Jan 10 14:40:44 heatherleson: more thoughts on personalization - Creative commons and Mozilla send personal notes all the time. I love it. (yes, I know the folks, but I love it)
Jan 10 14:40:50 BlakeGirardot: so simple shorter sentences.
Jan 10 14:41:22 heatherleson: Yes, it is super important to write clear language - http://www.copyblogger.com/brilliant-writing-tips/
Jan 10 14:41:30 heatherleson: It is so important, so thank you
Jan 10 14:41:47 BlakeGirardot: So the blog post thank you
Jan 10 14:41:49 heatherleson: ok, so back to the thank you blog post. I think it will start the year off right to thank all the contributors in 2014
Jan 10 14:42:09 BlakeGirardot: Do you think a "wall of contributors" wold be ok? I mean literally list every user who edited in 2014
Jan 10 14:42:12 heatherleson: Mozilla used to do this for all the releases. Ubuntu has a dedicated page
Jan 10 14:42:18 heatherleson: I love it!
Jan 10 14:42:41 heatherleson: I think if we make it a blog post and then ask the tech working group to make it a page, then we are grand
Jan 10 14:43:03 heatherleson: One question - do you think some people would not want their OSM name on a website or a blog post
Jan 10 14:43:09 heatherleson: I want to be respectful.
Jan 10 14:43:24 heatherleson: I suppose if someone did not want it we could remove it
Jan 10 14:43:27 BlakeGirardot: I do too. Their OSM name is already on a lot of web pages
Jan 10 14:43:43 BlakeGirardot: And for sure we could take it down if they objected
Jan 10 14:43:58 heatherleson: Though, now that i think of it. instead of an HOT webpage, let’s just make it a wiki page on the osm site
Jan 10 14:44:07 BlakeGirardot: Oh thats a good idea
Jan 10 14:44:09 heatherleson: this is a bit better as it is a reference that people can edit
Jan 10 14:44:27 BlakeGirardot: In case they want another name besides their osm name, they can put it on there.
Jan 10 14:44:31 heatherleson: action list for the community call (blake and heather)
Jan 10 14:44:33 heatherleson: nice
Jan 10 14:44:53 BlakeGirardot: So, one thing about the TM
Jan 10 14:44:55 heatherleson: action 1: Tor and resolution process reviewed. Recommend firm with minor edits.
Jan 10 14:45:24 heatherleson: action 2: get the OSM contributors from TM for 2014 and write a blog post/create a wiki page with thanks
Jan 10 14:45:28 heatherleson: tell me
Jan 10 14:45:54 BlakeGirardot: pgiraud mentioned that we need to work on some
Jan 10 14:46:00 BlakeGirardot: long term directions for development
Jan 10 14:46:11 BlakeGirardot: in other words if we need things from the TM we need to get some
Jan 10 14:46:18 BlakeGirardot: of those request together
Jan 10 14:46:26 BlakeGirardot: so he can guide development in a sensible way
Jan 10 14:46:42 BlakeGirardot: so if we would like info about new users
Jan 10 14:46:50 BlakeGirardot: we need to let the TechWG know
Jan 10 14:46:58 BlakeGirardot: so they can consider it as they make longer term
Jan 10 14:47:02 BlakeGirardot: development plans
Jan 10 14:47:27 BlakeGirardot: Like maybe a report each week about new users or something so we can be sure to follow up or welcome again or something
Jan 10 14:47:39 BlakeGirardot: But not really specifics as much as "this is the sort
Jan 10 14:47:45 BlakeGirardot: of info we might like
Jan 10 14:47:49 BlakeGirardot: to have"
Jan 10 14:48:19 BlakeGirardot: So we might want to think about that and communicate it to the Tech WG
Jan 10 14:48:40 heatherleson: that is so great
Jan 10 14:48:59 heatherleson: action 3 -talk with Tech WG about the thank you parade process
Jan 10 14:49:07 BlakeGirardot: Perfect :)
Jan 10 14:49:28 heatherleson: ok, since it is just us. I am going to pull these notes and write back to the mailing list.
Jan 10 14:49:47 heatherleson: I recommend that this meeting happen every 2 weeks. Not everyone likes saturday morning.
Jan 10 14:49:56 BlakeGirardot: I like every 2 weeks
Jan 10 14:50:18 heatherleson: I personally could do late afternoon 4pm est or so as it does not cut into my work day, but this is not condusive for europe and africa/asia
Jan 10 14:50:25 BlakeGirardot: There is some adjustment for WG meeting days happening
Jan 10 14:51:01 heatherleson: action 4 - determine the best time/date for the Community Wg. it should happen every 2 weeks as we have much to do
Jan 10 14:51:26 BlakeGirardot: Do you want me to put the irc log up for this?
Jan 10 14:51:42 heatherleson: I will take action 2 and 4
Jan 10 14:51:47 heatherleson: can you help with 3?
Jan 10 14:51:50 heatherleson: yes please
Jan 10 14:52:06 BlakeGirardot: Will do on TWG and 3
Jan 10 14:52:19 BlakeGirardot: I mean on the irc log and 3
Jan 10 14:53:26 heatherleson: got it. great
Jan 10 14:53:27 BlakeGirardot: Also, do we want a Community Google Email group? Communications and Training have been using one to move some traffic off of the main hot email list. I am of mixed feelings on it, but generally think it is a good idea
Jan 10 14:53:33 heatherleson: hm
Jan 10 14:53:44 heatherleson: I am unsure that it is a good idea at this time
Jan 10 14:54:00 BlakeGirardot: It would just be for internal WG communications
Jan 10 14:54:10 heatherleson: disclosure - i think that too many sub emails fracture the community and lessen the possiblity for new folks to get involved
Jan 10 14:54:17 BlakeGirardot: For example: If I made suggestions on the TOR
Jan 10 14:54:26 BlakeGirardot: disclosure - I agree 110%
Jan 10 14:54:36 BlakeGirardot: :)
Jan 10 14:54:42 heatherleson: As well, the community has finally started to turn a corner. we need to keep the trust
Jan 10 14:55:01 heatherleson: decision - no new community channels at this time
Jan 10 14:55:02 heatherleson: :)
Jan 10 14:55:05 BlakeGirardot: But, I do recognize that
Jan 10 14:55:21 BlakeGirardot: if I would like to have discussions with others in the community wg about details on something
Jan 10 14:55:32 BlakeGirardot: I guess we do it at the meeting
Jan 10 14:55:37 heatherleson: I want it blue not yellow
Jan 10 14:55:37 BlakeGirardot: ok, cool
Jan 10 14:55:38 heatherleson: :)
Jan 10 14:55:53 heatherleson: it could be an email rabbit hole which would tick people off. yes
Jan 10 14:56:05 heatherleson: I try to send as little email as possible
Jan 10 14:56:35 BlakeGirardot: Hmm... I do too, but I have a different definition of "little as possible"
Jan 10 14:56:46 BlakeGirardot: than a lot of people
Jan 10 14:56:53 heatherleson: You post invaluable things
Jan 10 14:57:07 heatherleson: i am a fan of productive emails
Jan 10 14:57:09 BlakeGirardot: And i want to make sure we never discourage anyone from posting to the HOT list by even having discussions about "is this too much traffic" etc
Jan 10 14:57:17 heatherleson: exactly
Jan 10 14:57:26 heatherleson: a thriving community
Jan 10 14:57:33 BlakeGirardot: Because I know people are intimated now
Jan 10 14:57:45 heatherleson: I discourage myself from posting yellow vs blue emails
Jan 10 14:57:49 BlakeGirardot: Oh, well good news is there is now an announce only HOT list
Jan 10 14:57:51 heatherleson: (software thing)
Jan 10 14:57:57 BlakeGirardot: I do not know what that means :)
Jan 10 14:58:01 heatherleson: oh. I should join that
Jan 10 14:58:28 BlakeGirardot: It should be announced soon, Communications WG has an action item to describe and announce it
Jan 10 14:58:55 heatherleson: Blake, I want the website to be yellow not blue and while you are at it can the button be a little to the left. really, I have difficulty understanding why someone would think to put it offcenter. Oh, and can you make (XXX) type of yellow
Jan 10 14:59:01 heatherleson: that is what I mean
Jan 10 14:59:20 BlakeGirardot: Oh I see. Ooops. Ok, good point
Jan 10 14:59:21 heatherleson: did it enhance your life? do you feel included in my yellow vs blue email
Jan 10 14:59:23 heatherleson: :0
Jan 10 14:59:25 heatherleson: :)
Jan 10 14:59:41 heatherleson: i try to use this example whenever a conversation goes off the railes
Jan 10 14:59:45 heatherleson: anyway
Jan 10 15:00:10 heatherleson: we have actions. I am super happy to talk with you. Glad to hear about the announcement of the announcement email to be announced
Jan 10 15:00:11 heatherleson: :0
Jan 10 15:00:27 heatherleson: have a great day!
Jan 10 15:00:29 BlakeGirardot: Yes, it was a pleasure as always to see and speak with you Heather.
Jan 10 15:00:39 BlakeGirardot: Thank you very much!