User:RU Youthmappers

Bid for Youthmappers summit 2025 at University of Rajshahi

Rajshahi, unquestionably one of Bangladesh’s most distinctive destinations, is celebrated for its rich silk heritage, prestigious educational institutions, and verdant agricultural landscapes. It not only serves as a venue but also offers an immersive experience that enriches the ambience and allure of events like State of the Map Asia 2025. The captivating vistas along the Padma River and the rugged charm of the Barid Tract provide an optimal setting for fostering connections and creating lasting memories. The unique geographical features of Rajshahi, including its flood-prone river systems and diverse agricultural lands, make it an excellent subject for discussions on geospatial analysis and mapping. This relevance enhances the conference’s content by offering concrete illustrations of how geospatial technology can be applied in flood risk mapping, agricultural optimization, and urban heat island mitigation.

Furthermore, the State of the Map Asia 2025 should be hosted by the Youthmappers Chapter of the University of Rajshahi, a dynamic group at the forefront of geospatial innovation. With a dedicated chapter experienced in organizing mapathons, mapping workshops, and humanitarian projects, they bring a community-driven approach to open mapping. Strong partnerships with local government agencies, NGOs, and community organizations will ensure robust participation and impactful discussions. Equipped with top-tier facilities such as the University’s Senate House and an inclusive academic environment, the Youthmappers Chapter is poised to deliver a transformative and engaging event that advances open mapping and geospatial technology.

By hosting the event here, we can leverage Rajshahi’s unique blend of cultural richness, scientific inquiry, and strategic geographic positioning to foster international collaboration and drive innovative solutions. Overall, Rajshahi not only provides a culturally rich and scenic backdrop for State of the Map Asia 2025 but also aligns seamlessly with the event’s thematic focus on environmental sustainability and spatial innovation. Whether you are a local scholar or an international visitor, this event promises an enriching experience that truly captures the spirit of Rajshahi and Bangladesh.

Team

• How many members does the local team have? The local team consists of 30 members. All are students of the University of Rajshahi and active members of the YouthMappers chapter at RU.
• Is the local team situated nearby the venue? Yes, the local team is located on-campus, making them highly accessible to the venue and well-positioned for on-the-ground coordination.
• How many of the team members are situated in the city of the venue? All 7 members live in Rajshahi city, where the venue is located, ensuring immediate availability for event preparation and support.
• How are the team and the group members connected to OpenStreetMap? The team members are actively involved with OpenStreetMap (OSM) through mapping, organizing mapathons, and community-based mapping projects. 13 of them participated in State of the Map Bangladesh, further deepening their engagement with the OSM community. Additionally, 4 of them have volunteered in OSM-related events, contributing to open geospatial data initiatives.

• Do some group members have experience in organizing a larger conference? Yes, several members have experience organizing and volunteering in large-scale events, including SOTM Bangladesh and university-level mapping workshops and seminars. Their hands-on involvement in event logistics, participant coordination, and technical support equips them to help deliver a successful SOTM Asia 2025.

Bid/wiki form

• Is the form fully filled in? Yes

Venue

The Shahid Tajuddin Ahmad Senate Building

The Shahid Tajuddin Ahmad Senate Building at the University of Rajshahi is a central venue for academic and administrative events, including conferences, seminars, and official meetings.

Architecturally, the Senate Building is notable for its distinctive design, featuring modern structural elements that complement the lush greenery of the university campus. It is centrally located, making it easily accessible for university functions and ceremonies. The building not only accommodates Senate meetings but also hosts conferences, seminars, and cultural events, playing a vital role in the academic and administrative life of the university.

Venue Location: The venue is 4.4 kilometers from the central railway station, 2.9 kilometers from the central bus station, and 12 kilometers from the airport, Rajshahi

Capacity: 300+

Facilities: Electricity, Internet, Air Condition, Power Backup, Multimedia, Toilet

Contract for Venue Booking: +88 02 588865011 or via email at registrar@ru.ac.bd.

Backup Venue -1:

Dean's Complex, University of Rajshahi

The Dean's Complex at the University of Rajshahi serves as a hub for various academic and administrative activities.

Venue Location: The venue is 4.4 kilometers from the central railway station, 3 kilometers from the central bus station, and 12 kilometers from the airport, Rajshahi

Capacity: 250+

Facilities: Electricity, Internet, Air Condition, Power Backup, Multimedia, Toilet

Contract for venue booking:

Address: Shahid Syed Nazrul Islam Administration Building, University of Rajshahi, Rajshahi 6205, Bangladesh

Phone: (+88 02) 588865011​

Email: registrar@ru.ac.bd

Backup Venue- 2:

The Shaheed Sukhranjan Somaddar Teachers-Students Cultural Centre (TSCC), University of Rajshahi

The Shaheed Sukhranjan Somaddar Teachers-Students Cultural Centre (TSCC) at the University of Rajshahi is a prominent venue for hosting various cultural, academic, and extracurricular events.

Venue Location: The venue is 4.8 kilometers from the central railway station, 3.4 kilometers from the central bus station, and 12 kilometers from the airport, Rajshahi

Capacity: 400+

Facilities: Electricity, Internet, Air Condition, Power Backup, Multimedia, Toilet

Contract for venue booking:

Address: Shahid Syed Nazrul Islam Administration Building, University of Rajshahi, Rajshahi 6205, Bangladesh​

Phone: (+88 02) 588865011​

Email: registrar@ru.ac.bd

Catering

What are the options for catering?

In the past, we provided lunch and two coffee breaks, one in the morning and the other in the afternoon.  

The venue doesn’t have its own restaurant and catering facility. So, we purchase these from qualified restaurant. The organizers will create a suitable menu for the meals and the snack corner.

Cost

• Venue and Catering:
  • Venue cost per day: BDT 8,000 (Total for 2 days = BDT 16,000).
  • Catering costs will be negotiated with local vendors to provide meals and refreshments.
• Target Sponsorship Amount: Our target for sponsorships is approximately USD 8,000 to cover essential expenses, including venue, catering, printing, and swags.

• Additional Items
  • Swags and Printing: Budget allocated for T-shirts, bags, stickers, and conference materials.
  • Hybrid Conference: Costs set aside for technical equipment, virtual platforms, and live streaming services.
  • Ticket Costs:
    • Registration fee for general attendees: BDT 500 per ticket.
    • Scholarships will be available for marginalized groups and volunteers.

City

Infrastructure

Rajshahi may be steeped in history, but it is looking firmly ahead. Whether by road, rail, or air, Rajshahi is well-connected. The

Shah Makdhoum Airport ensures easy access to and from Dhaka, while the Rajshahi Railway Station links the city to major

hubs like Khulna and Chattogram. The city is also embracing eco-friendly electric buses for a cleaner, more sustainable

future. Reliable electricity, clean water (Rajshahi WASA), and growing renewable energy initiatives are making life more

convenient for residents. Well-planned neighborhoods like Uposhohor, New Market, Padma Residential Zone, and Kazla

offer comfortable and peaceful living spaces. With Rajshahi Medical College Hospital (RMCH) and numerous private clinics,

healthcare services are continuously improving to meet the needs of an expanding population. Parks, sports complexes, cultural

centers, and shopping malls add to the city’s appeal, making it a great place to live and visit.

Accessibility of Rajshahi City

Reaching Rajshahi is easier than ever, thanks to its diverse transport network:

•By Air: The Shah Makdhoum Airport offers regular flights from Dhaka, with efforts underway to expand its international

reach.

•By Rail: The Rajshahi Railway Station provides comfortable, cost-effective train services to major destinations like Dhaka

and Khulna.

•By Road: A well-maintained highway system connects Rajshahi to other parts of Bangladesh, with frequent AC and non-AC

bus services making travel convenient.

•Local Transport: Auto-rickshaws, battery-run easy bikes, and taxis ensure smooth commuting within the city, while the

addition of electric buses and cycling lanes is making transport more sustainable.

•River Transport: Though less common for passengers, the Padma River remains vital for goods transportation, supporting

local trade. Public Transportation in Rajshahi City Getting around Rajshahi is simple, thanks to its diverse and affordable public transport system.

•Buses: Government and private buses serve the city, and the recent introduction of electric buses aims to reduce

congestion and pollution.

•Auto-Rickshaws: These three-wheelers are everywhere, providing quick and cost-effective rides for daily commuters.

•Battery-Run Easy Bikes: A popular, eco-friendly alternative that’s widely used across the city.

•Rickshaws: A charming and nostalgic way to navigate narrow streets, rickshaws remain a staple of Rajshahi’s local transport.

•Taxis & Ride-Sharing Services: Ride-sharing apps like Pathao and Uber are gaining traction, offering comfortable and efficient

travel options.

•Cycling & Walking: With dedicated lanes and scenic routes, cycling and walking are being encouraged as healthy and

sustainable modes of transport.

Communication in Rajshahi City

Staying connected in Rajshahi is effortless, thanks to its strong communication network:

•Telecommunications: Leading mobile operators like Grameenphone, Robi, Banglalink, and Teletalk provide excellent

coverage.

•Internet Connectivity: From fiber-optic broadband to mobile data and Wi-Fi hotspots, the city offers high-speed internet

services through providers like Banglalink, Link3, and BTCL.

•Postal Services: The Rajshahi General Post Office and private couriers like Sundarban, SA Paribahan, and DHL ensure

efficient mail and package delivery.

•Broadcast Media: Local and international TV channels, radio stations, and newspapers keep residents informed and

entertained.

•Digital Services: E-governance is making administrative processes smoother, allowing residents to pay bills and access

official services online with ease.

Safety

What about medical and travel safety?

Medical Facilities:

Rajshahi has a range of healthcare facilities, including government hospitals, private clinics, and pharmacies. Notable institutions include the Rajshahi Medical College Hospital, which offers comprehensive medical services. However, the quality of care may vary, and it is advisable to seek private healthcare for better services when necessary.

Travel Safety:

Travelers to Rajshahi generally find the region to be safe. The Bangladesh Tourist Police, established in 2013, are dedicated to ensuring the safety and security of tourists across the country, including in Rajshahi.

What about terrorism or criminalism?

Rajshahi, known for its educational institutions and cultural heritage, has been relatively peaceful compared to other regions in Bangladesh. However, like many urban areas, it faces challenges related to crime and potential threats of terrorism. The local government and law enforcement agencies have implemented various strategies to enhance safety and security for residents and visitors alike. The police force in Rajshahi has been proactive in addressing crime and potential terrorist threats. Regular patrols, community policing initiatives, and public awareness campaigns are part of their strategy to maintain safety. Collaboration with national security agencies also plays a crucial role in preventing terrorism and ensuring a rapid response to any incidents.

Is it an LGBT-friendly space?

Bangladesh is a predominantly Muslim country, and as the religion doesn't approve, acceptance of gender neutrality is pretty low. Still, historically, the general population has been friendly and hospitable. As long as there aren’t any extreme showoffs or acts that might hurt the religious feelings of the people in general, suffice it to say people are welcome. Moreover, the people of Rajshahi are generally compassionate; and the area is pretty safe.

What will the season and weather look like on the targeted dates?

In Rajshahi, June marks the start of the monsoon season, so the weather during this month is typically hot, humid, and rainy. Daytime temperatures in June typically range from 30°C to 35°C (86°F to 95°F). It can sometimes feel even hotter because of the high humidity. Nighttime temperatures are generally a bit cooler, ranging between 24°C to 28°C (75°F to 82°F), though still warm and humid. Rajshahi generally receives about 200-300 mm of rain during June.

Travel / Transportation

The venue is located in Rajshahi city corporation area. The city is well function and healthy with less air pollution. It has well transport facilities with all over Bangladesh (Rail, Bus and Air). But don't have direct transportation with international. You can come through Dhaka hazrat Shahjalal international airport (Air).

National

1. Here is a national airport called Shah Makhdoom Airport. Using this airport everyone can connect with other airports in Bangladesh through Dhaka international airport.

• Sylhet, Chattogram, Jessore or Cox's Bazaar to Dhaka then Dhaka to Rajshahi.

2. There has a railway station. this connected with all over the country.

• Panchagarh to Rajshahi

• Khulna to Rajshahi

• Dhaka to Rajshahi

People of Sylhet, Mymensingh, Cox's bazar, Chattogram transport through Dhaka or Biman bandar rail station.

• Nilphamari or Kurigram to Natore then Natore to Rajshahi

• Jamalpur, Mymensingh, Sylhet, Cox's bazar or Chattogram to Dhaka then Dhaka to Rajshahi.

3. From any corner of the country, you can come to Rajshahi using Bus transport.

International

1. In air you have to come to Dhaka hazrat Shahjalal international airport then take a train from Biman Bandar railway station to Rajshahi or Bus service.

Dates

Is the venue available on the proper dates?

◦ Yes

Are there conflicts with other conferences (national/regional, FOSS4G)?

◦ No

Are there conflicts with national festivals/activities (e.g., festivities, elections, holidays)?

◦ No

Do you have a rough idea of what timelines will look like (e.g., call for participation, sponsorship, scholarship, etc.)?

◦ Yes, we are preparing it in the working group

Other special features of the venue

• The University of Rajshahi is one of the most prestigious educational institutions in Bangladesh, with a strong academic community and research profile. As an institution of higher learning, the campus offers a vibrant environment for study, discussion, and collaboration.

• The university's strategic location in northwestern Bangladesh makes it a prime forum for scholarly and humanitarian dialogue, even more so on issues related to development in the region, disaster, and societal matters. As a research university, this setting offers a fantastic platform for experts, students, and practitioners to engage in realistic deliberations on the use of geospatial data, development policy, and humanitarian action.

• Besides, research on climate change, displacement, and sustainable development has been performed by the University of Rajshahi, making it a pivotal place for the stakeholders to exchange knowledge and the practical applications of geospatial technologies. Furthermore, the university campus is also a meeting hub for national and international organizations where more networking opportunities, collaborations, and policy designs are possible.

• The university has links with global institutions, which can attract international speakers and delegates.

• The presence of gardens, open fields, and lakes provides space for breakout sessions, networking, and informal meetings.

• The university's faculty and researchers can contribute valuable expertise to summit discussions, particularly in areas relevant to regional development, sustainability, and social issues.

• Hosting a summit could foster collaborations with other institutions and organizations, both nationally and internationally.

• Rajshahi's geographical location within Bangladesh could be advantageous for a summit focused on regional mapping issues.

• While Dhaka is the capital, holding events in other major cities like Rajshahi can promote decentralization and broader participation.

Contact

For inquiries or assistance, feel free to reach out directly via email: yeamunhasansoumick@gmail.com