Humanitarian OSM Team/Board/Board Meeting Minutes/25 April 2022
HOT Board Meeting 25 April 2022, 13:00 UTC
Attending
Tyler Radford, Kate Chapman, Shoaib Burq, Nate Smith, Courtney Clark, Gertrude (Trudy) Namitala.
Excused
NA
Absent
Kuo-Yu “slayer” Chuang
Observing
Chad Blevins
Chair
Kate Chapman
Minutes
Inna Nogeste
Call to order
Meeting called to order at 13:05 UTC by Chair Kate Chapman.
Quorum
Yes
Approval of Previous Minutes
Approval of the March 2022 HOT Board Meeting minutes.
Motion by Nate: Approve the March 2022 HOT Board Meeting minutes. Motion approved.
Previous Action Items
- Risk Management Committee update: Board members are to contact Shoaib if they want to see the Risk Management consultant’s job description (Shoaib) - Pending
- Board meeting schedule: Board members are to contact Kate with their feedback about fewer but longer Board meetings (Kate) - Pending
- Board meeting schedule: Board to plan SMT presentations and their questions in advance (Kate) - Pending.
Circular resolutions approved since previous meeting
None to report.
Contracts approved since previous meeting
None to report.
Agenda
Operations Update
Presenting: Tyler
Tyler’s presentation is here.
Tyler’s presentation was followed by a Q&A from the Board. There was a discussion about how HOT is supporting smaller community members and projects which are in their infancy and might not have the capacity or desire to work on larger projects and funding. HOT is moving towards funding some local NGOs which work in the humanitarian sphere and can use mapping in their work. The HOT-wide objectives will be advanced through HOT Staff, partnerships and community grants.
The importance of working with underrepresented groups was also raised and how HOT has focussed on gender this year.
The Board requested that anecdotal evidence be included in presentations to show how the maps have helped communities. This can also assist HOT in the future by understanding what is happening.
The challenge of financing and grants was discussed. The ESA Hub has developed a new proposal process and this can be applied to the other regions.
The Board requested that future presentations include updates about the 5 new impact areas.
HOT Board Screen-to-screen meeting - Friday 6 May
Presenting: Kate
This meeting will be postponed for approximately 1 month. The screen-to-screen meeting might be held in June 2022 instead.
The postponement was approved by the Board and a new date will be confirmed in the coming weeks via a Doodle Poll.
Election Committee - requires 1 Board member
Presenting: Kate
The Election Committee requires 1 Board member.
Board members who are running for election can not be on the committee. Some Board members are on several other committees.
There was a discussion with Chad Blevins, Voting Membership Chair, of the challenge and conflict if Board Members are running in the election. It was therefore decided that the Election Committee does not require a Board Member. Instead, the Election Committee will be kept on the agenda to keep the Board aware and informed of any updates.
Executive Committee update
Presenting: Kate
The committee planned the Board Meeting agenda.
Risk Management Committee (RMC) update
Presenting: Shoaib
The committee is currently on hold until the Risk Management consultant has been hired.
Strategy Committee update
Presenting: Nate
Strategy activities are ongoing. The “Evolving HOT's Mission & Values: Voting Member & Staff survey“ has been completed and there was a good response from almost 25% of Voting Members.
There are 2 upcoming Voting Member Workshops on HOT’s Mission Statement and Core Values. Emails have been sent to the membership and Board Members should have calendar invites for the 2 workshops which are being held for 2 different time zones.
Other business
Presenting: Kate
OpenStreetMap Foundation (OSMF) MOU
Tyler provided an update on the OSMF MOU discussions.
Questions from Voting Members
Presenting: Kate
No questions were raised by Voting Members.
Tabled topics
The following are not reflected in the notes because there has been no action since the last Board meeting or there was insufficient time to discuss the topic at a Board meeting.
- Role of local boards
- Strategic plan 2022-2025
- Board vacancy - discuss having an advisor on the Board in the interim
New Action Items
- Operations update: Include a more human impact story and some highlights starting from the next report (Kate) - Pending
- Operations update: Include updates about the 5 new impact areas at Board Meetings (Kate) - Pending
- HOT Board Screen-to-screen meeting: follow up with Board members on actions from the February 2022 screen-to-screen meeting (Kate) - Pending
- HOT Board Screen-to-screen meeting: ask Allen Gunn about his availability in June/July 2022 (Kate) - Pending.
Next board meeting
Monday 23 May 2022 @ 13:00 UTC.
Adjournment
Chair Kate Chapman declared the meeting adjourned at 13:51 UTC.
Minutes approved
These Board Meeting Minutes were approved by the Board on 23 May 2022.