Humanitarian OSM Team/HOT Microgrants/Humanitarian OpenStreetMap Summit Grant 2020

On 4 December 2020, the humanitarian mapping community will convene at the Humanitarian OpenStreetMap Summit 2020. The summit is an opportunity for humanitarian mapping/OpenStreetMap communities to come together to showcase projects, discuss and share ideas, and learn how mapping projects can have impact on the lives beyond the people mapping and create better disaster and development outcomes.

This year, one grant of $5000 will be available for an OSM community that attends at least one of the sessions at the summit. This grant is kindly supported by ESRI, and will be awarded to a project that:

• focuses on open mapping activities that are directly related to OpenStreetMap (OSM)
• contributes to the creation of community-led open map data for humanitarian response, and socio-economic development
• fosters conditions that encourage the recruitment, engagement and retention of OSM volunteers or community members

In addition to being provided support, mentoring and training during the grant period, one team member will attend and present their project at the Humanitarian OpenStreetMap Summit 2021 (date and location TBD).

An application information pack can be found here.

Project details

The purpose of the funding is to support the global open mapping community with the resources they need to grow activities related to local humanitarian and/or development challenges, broaden the ways in which open mapping and open data is used, and support community expansion and inclusive mapping activities.

Priority will be given to applications that consider these five project principals:

Community-defined project goals: Successful applications will clearly define project goals. These goals will be community led, and will align with the community’s long term vision. The applicant will clearly explain how the activities listed in the project plan reflect the project goals. Applications that include consideration for the continuation of activities after the project ends (in an effort to achieve long term community goals) will be prioritised.

Partnerships: Successful applications will demonstrate one or more partnerships with a local data user. Priority will be given to applications for which the data has been requested by a partnering organisation, or where the partner organisation has expressed interest in collecting the data for a specific use or intervention. Example partners include local non-government organisations (NGOs), community based organisations (CBOs), local governments, companies, universities, schools, and other academic institutions.

Inclusivity: Successful applications will include a developed strategy for the inclusion of women, girls, and marginalised groups in mapping activities. This includes the number of women, girls or marginalised groups you plan to engage, and the way in which you plan to interact with them.

Expansion: Successful applications will define a vision for significant community expansion. This includes a practical approach on how new mappers will be approached, how many new mappers you aim to recruit, and how they will be involved in community activities. Priority will be given to communities that also include a community member retention strategy.

Collaboration: Priority will be given to applications that collaborate with other OSM communities in the region. This can be country specific, or regional, and can include collaborating with already established OSM communities, Youth Mappers Chapters, or members of the HOT community to help with training, validation (as examples).

Timeline

• Applications will open on Friday 4 December 2020

• Applications will close on Monday 4 January 2021
• Applications will be uploaded onto the HOT Wiki page and will be available for public endorsement from community members between Monday 4 January - Monday 18 January 2021
• One successful application will be selected by a team of community members, HOT personnel, and HOT Voting Members, taking the endorsements from community members into consideration.
• Applicants will be publicly notified on by Monday 25 January 2021

Eligibility

Projects

Eligible projects will:

• focus on open mapping activities that are directly related to OpenStreetMap (OSM)
• projects that contribute to the creation of community-led open map data for humanitarian response, and socio-economic development
• foster conditions that encourage the recruitment, engagement and retention of OSM volunteers or community members
• be 6-12 months in length
• request no more than $5000 (USD)
• be submitted on or before Monday 4 January 2021
• request funding for one specific project, and not several independent projects

Applicants

Eligible applicants include:

• those who attended the Humanitarian OpenStreetMap Summit 2020, or watched one of recorded sessions
• open mapping focused organizations and communities. Preference is given to applicants who apply as a community, rather than applying as an individual
• organizations that are legally registered
• organizations that are not legally registered are also eligible; however, they will need a legally registered organization to receive funds on their behalf, and to sign an MOU with that organization.
• applicants who agree to operate within HOT’s code of conduct
• applicants who agree to the reporting requirements, are willing to sign a grant agreement, and provide the HOT with information needed to process your funding.

Ineligible applicants include:

• multiple applications by the same individual or community
• HOT staff members, voting members and board members
• partners regularly contracted by HOT
• organisations that are not legally registered who list a HOT voting member, board member, or a partner regularly contracted by HOT as legally registered partner to receive funds on their behalf

Location

Eligible applicants:

• are those who focus activities in low- and middle-income countries

Applications received from one of the 94 Audacious project priority countries will be prioritised. Applications received from countries that are not included on this list will not be discounted and may be selected if the application is of higher quality than those submitted from listed countries.

Costs

Predominantly, eligible costs will be determined on a grant-by-grant basis dependent on the budget that is submitted by the applicant. Costs can include, but are not limited to:

• equipment and technical resources
• operations costs such as internet connectivity, subscriptions for video conferencing/webinars, and transportation costs
• merchandise to recognise volunteer contributions
• stipends for project participants e.g. a GIS Analyst
• event attendance
• training for community leadership

If funding permits, costs of pursuing legal registration may also be eligible, as well as volunteer mapathon organization costs for leaders in North America and Europe who organize significant remote mapping events. Priority will be given to legally registered organizations or leaders working in collaboration with a legally registered organization that can take on financial responsibility, although this is not required.

Ineligible costs include:

• Activities or expenses that have already taken place at the time of application are ineligible for funding
• Equipment that does not align directly to mapping project needs, or may not contribute to the long-term sustainability of the community (for instance applications for vehicles will not be considered)

Application

Applications are to be uploaded to the HOT Wiki page. (To start your application scroll down to the Start your application section.) Step-by-step instructions can be found here. If you need help with this, you can email microgrants@hotosom.org for support.

There are 10 questions that require long-form answers of 150 to 500 words, and short form administrative questions for details such as OSM usernames, and community contact details.

A downloadable version of the application form can be found here.

Applicants are required to upload a budget and a project plan:

Budget: The budget must be detailed and realistic. The calculations should be correct, and budget lines should reflect with the activities detailed in the project plan. You must provide an explanation of why you need the item that you’re budgeting for. A template budget can be found here.

Budget Breakdown

	What do you plan to spend the money on?	Unit being purchased	Expected cost (in US Dollars)	Total cost for budget item	Why is it needed? (please give as much detail as possible)
Example	Wifi internet access	1	$50 USD per month	$50	This will allow us to run mapathons with up to 40 people at one time. At the moment we do not have internet access so cannot run mapathons with large groups. Having wifi will enable us to grow our community and achieve our goals.
Example	Transport	120	$5 USD per return journey	$600	To complete our field mapping activities, we will need to travel to different parts of the city. We plan for 6 team members to make 5 return journeys during the course of the project, and we allocate $5 per return journey (this may fluctuate).
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2
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Total

Project plan: The project plan must be realistic, and must provide a detailed timeline for the activities outlined in your application. We recommend that you articulate your activities succinctly and clearly align the activities with your project description and your budget. A template project plan can be found here.

Activity	Month
	Month 1				Month 2				Month 3				Month 4				Month 5				Month 6
(the activities listed below are examples only, please update the activities to align with your project description)	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4
Phase 1 (eg. Administration)
Activity 1 (eg. Purchasing of projects supplies and equipment)
Activity 2
Activity 3
Phase 2 (eg. Data collection)
Activity 1 (eg. Mapathon 1: training community members in using iD editor)
Activity 2
Activity 3
Phase 3 (eg. Data validation)
Activity 3 (eg. Validation training for community members)
Activity 2
Activity 3
Phase 4 (eg. Closing)
Activity 1 (eg. Collect data for report writing)
Activity 2
Activity 3

You can share your application with community members to endorse, comment, and give feedback on your proposal. Project will be shared and discussed widely during the application process. If you would like support on how to edit the OSM Wiki, you can email microgrants@hotosm.org or to the HOT community working group slack channel (#community-wg).

Start your application

Create your Humanitarian OpenStreetMap Summit 2020 Microgrant application by entering your project name below, and clicking on Start Application. You can edit the Wiki by answering the questions. Remember to preview your changes before saving your changes.

If you have challenges editing the wiki, you can submit your application via this form. If you submit an application this way, we will add it to the wiki page on your behalf (however, we would prefer for you to do this yourself).

Endorsements

Please note: We will take endorsements into consideration in the final review but credit will be given to the quality of the application as well as the endorsement (this is not a popularity contest). Endorsements will be checked by HOT’s community team prior to selection to ensure the integrity of the endorsement (ie. that applications are not only endorsed by members of the community that submitted the application)

HOT staff, voting members and board members are welcome to endorse, and give feedback to all proposals. However, those who are taking part in the selection process will not be endorsing or giving feedback due to conflict of interest.

Proposals

List of proposals that have been submitted

Open proposals

1. Community-Driven, Needs-Responsive Open Mapping in Rural Mongolia
2. Dashboard to Monitor Spatial Data Quality Compliance of OpenStreetMap for Humanitarian Action
3. Mapping Water Supply and Sanitation in Ilara-Mokin, Ondo State, Nigeria
4. Mapping Emergency Gathering Areas of Cities Under Disaster Risks in Turkey
5. Mapping of Health Facilities, Waste Dumping Sites, and Education facilities in the Informal Settlements of Kampala
6. Quality Assessment (Validation) of OpenStreetMap Data on Post-Disaster Typhoon Response Activation Areas: A Case Study for Tacloban, Leyte
7. Social development and economic resilience leveraging on open & free OpenStreetMap data in Maiduguri, Borno, Nigeria.
8. Using OpenStreetMap Tools to Fight Gender Based Violence in Western Uganda
9. Internship Program for YouthMappers in Sierra Leone
10. Musahar Community Mapping
11. Mapping Health Facilities in Lubumbashi and Kampemba
12. Mazingira Safi Initiative and Purdue University