Humanitarian OSM Team/HOT Microgrants/Humanitarian OpenStreetMap Summit Grant 2020/Proposal/Validation on Post-Disaster Activations
Title of Proposal: Quality Assessment (Validation) of OpenStreetMap Data on Post-Disaster Typhoon Response Activation Areas: A Case Study for Tacloban, Leyte
Proposal by: UP Resilience Institute Youth Mappers
Describe the local challenge your project is addressing.
Typhoon Haiyan (locally known as Typhoon Yolanda), is a supertyphoon that devastated the Philippines last November 2013. It made its first landfall at Guiuan, Eastern Samar on the morning of November 8, 2013, and headed to Tacloban City, where a storm surge laid waste to much of the area. Because of its massive impact on the communities, the local OpenStreetMap community in the Philippines organized a post-disaster mapping for various humanitarian responses.
The local community already started to map the areas that are forecasted to be affected by the super typhoon. Three days after, there is an official humanitarian activation for HOT. Other organizations also provided post-disaster imagery for us to be able to identify the damaged structures. However, 7 years later, it was found that there has been limited mapping and validation of data in the Haiyan-struck areas, particularly in Tacloban City.
Describe your project.
In this section, please provide specific details about your mapping objectives. This should include: how you will contribute to help solve the local challenge you are addressing, what you aim to achieve with funding, what volume of mapping you plan to complete and how, and the number individuals you are aiming to include in mapping activities.
This project is an opportunity to build a team of validators in the Philippines who can help in various mapping initiatives in the country. Right now, Philippines has a good number of mappers and are already equipped with the basic mapping skills in OpenStreetMap (thanks to the various mapping communities who spearhead OSM trainings like MapBeks, HOT-Philippines, GeoLadies, Mental Health AWHEREness, OSM Philippines, UPRI Youth Mappers, and FEU Youth Mappers), and they can be transitioned into becoming validators. Building a team of validators would allow us to support new and incoming mappers and improve their mapping techniques, check the quality of existing data (especially in the areas where post-disaster activation mapping occurred), and oversee and monitor the progress (from mapping to validation) of the mapping initiatives.
As we build our network of validators, we can then jump start our objectives of improving the data quality of areas affected by typhoons/disasters. We will be focusing on Tacloban City, Leyte as the data suggests in the figure above as this is one of the areas that has low temporal development of map data. We would also tap as many organizations as possible, including but not limited to the local OpenStreetMap (OSM) communities, academic institutions, and local government offices in order to achieve our goal of building a huge network of validators and improving, maintaining, and completing the data in Tacloban City. Before the project ends, we aim to make all our volunteers mappers into experienced validators.
Currently, face-to-face activities in the Philippines are not allowed so mapping and validation training for volunteers and new and future members of the organization will be done through online trainings/workshops on a weekly or bi-weekly basis. Since internet connectivity in the Philippines vary in different parts of the country, the funding will be used to purchase prepaid load for mobile data of volunteer mappers/validators who will participate in our trainings/workshops but have no personal internet connection at home. This is to take into account people who are willing to volunteer and/or join the organization’s activities but have a problem with internet availability.
Describe your sustainability plan.
In this section please describe how your activities will continue post-funding. If you are applying for funding to purchase equipment, explain who will store/use the equipment you purchase, and if you have long term sustainability plans for your community's development.
We aim to go above and beyond our project. We believe that this project is just the beginning of our journey to build a stronger mapping and validation community in the Philippines. We will continue to grow our mapping and validation team so that more volunteers can be encouraged to join us, while also developing their technical and interpersonal skills.This can be done by encouraging more volunteers, especially students from the University of the Philippines, to join us in our activities. We will continue to train our current and future mappers into validators. We would maintain and strengthen our relationships with the communities and organizations we wish to collaborate with so that we can also co-support their activities and projects. The UPRI YouthMappers also has an ongoing consortium and partnership with six mapping and/or geography organizations in the Philippines, which we believe will help us not only in our activities but also in our network of volunteers.
As mentioned above, we plan to use the funding we will receive to purchase prepaid load for mobile data of our trainings/workshops participants who need it. We believe that the funding we will receive is enough to conduct online trainings that will make our mappers into validators. When face-to-face activities become allowed and safe, we will resume our face-to-face trainings for all members and volunteers.
What are your community defined project goals, and how do you define project success?
Please explain you project goals. This can include: setting goals such as "we will train X number of new mappers", "we will register as a legal entity", or "the data will be used by X", and why these goals are important to your community such as "we intent to be legally registered so that we can receive more grant funding in the future", "we intend to engage X number of women in mapping activities so that we can empower local women" or "we want to build a partnership with X so that our data will be used and trusted".
To measure our project productivity and success, we will use the following indicators:
- Number of trainees We aim to train 25-50 students from the following colleges and universities: * St. Scholatica's College - Tacloban * Leyte Colleges, * Leyte Normal University, * UP Visayas Tacloban, * Eastern Visayas State University Tacloban This would ensure that we have a good number of volunteers that participate and learn about OpenStreetMap mapping and validation activities.
We also aim to target 30-50 volunteers from the following communities and groups: * LGBTQ+ communities through MapBeks * women group through GeoLadies, and * mental health advocates through Mental Health AWHEREness, and other minority groups from Tacloban to make sure that we have a good representation from these groups
- Number of errors and warnings Aside from the number of target mappers, we'd also like to ensure a high quality of edits for Tacloban City, we would also check the number of warnings and errors in the area through the use of JOSM. This would be one of a tools that can be used to measure quality of data in OSM.
By the end of the project, we will be conducting a project assessment to determine whether we achieved our target numbers. For the number of trainees, we can consider our project as a success if we reached and/or exceeded the target number of trainees. However, we are not only after the quantity of the trainees but we also want to ensure that they are performing well in terms of mapping and validation in OSM. We will also be measuring the quantity of errors and warnings detected through the use of JOSM. By checking the number of errors and warnings before the start of the project vs after the project, we can at least compare if the quantity of errors and warnings have decreased. If there is a significant increase in number, then we can then say that this project is successful.
Please give examples of how you will use share your stories with others. This can include: how you will publicise your news, where you will collect media content, how you will use social media channels, and if you will reach out beyond your immediate network to share your stories.
We are planning to utilize various social media platforms like Facebook, Twitter, Instagram and Telegram to provide weekly updates and to promote our activities relating to the project. We would also use parts of the grant to promote or boost our activities and events in social media so that we could ensure that we would reach our target audience like students and young professionals.
We also aim to extend our reach outside our immediate network so that we can share our project updates and milestones, including the lessons learned and challenges encountered in the project through sending an e-mail to the mailing list of YouthMappers, and the global OSM and HOT communities. We believe that reaching out to the international communities would also spark and open a conversation about improving data quality and building a network of mappers and validators.
While sharing our stories is an important part of our project, we also wish to gather feedback through our social media channels from volunteers, groups, and community members so that we would know what the community thinks and we have room to think solutions on how to make our project better. This type of communication can improve our management and implementation of the project.
Describe who will use your data.
It is important that the data you generate during the project is useful, and that it will be used to advance humanitarian and/or development challenges locally. In this section, please include: if the data you will be collecting has been requested by a partnering organisation, if there is an established formal relationship with the partnering organisation, if there is an existing MoU between you and the partnering organisation, and how long have you been working with the partnering organisation. If your organisation or community is going to be the data user, please describe how you will use the data, and how it ties in with your organisation's work.
There are wide beneficiaries for this project as the data in OpenStreetMap can be used for many use cases. As we aim to collaborate with various organisations in the local government of Tacloban City, we would also like them to learn more about using OpenStreetMap data, aside from merely contributing and validating the information. Tacloban City is a municipality which is exposed to different types of hazards, and a good source of complete and accurate basemap and exposure layer could help them in assessing the risk and vulnerability of their communities. By learning OSM, they could benefit from it. Equipping them with accurate data and open-source tools can help them prepare and be resilient from disasters.
LGBTQ+ groups, women communities, mental health advocates, and the academe could also use the data according to their needs. These various groups could utilize the data in OpenStreetMap to analyze information that may deem useful for them.
Describe any other partnerships you plan to mobilise or establish for the purpose of the project.
In this section, please describe any additional partners you might be working with. If there are no additional partners (beyond the data user) this must be stated here.
We also would like to establish connections with universities and state colleges in Tacloban City, Leyte. We plan to collaborate with them so that local knowledge is still integrated during the validation activities, especially for information related to critical facilities such as medical facilities, educational institutions, covered courts, social service facilities such as violence against women desk, senior citizen affairs office, etc. We also believe that these academic institutions can utilize the data and could potentially help in producing research that uses OSM data for analysis related to disaster risk reduction and management.
Aside from the academic institutions, we would also like to tap Philippine Red Cross and Department of Social Welfare and Development (DSWD) who provide relief operations to the areas where disasters occur. They are the organizations who are knowledgeable on what specific information and quality of data they need during their operations. Actively involving them in this project could potentially improve the data quality activities that we wish to implement.
Last but not the least, we would like to reach out to the local government of Tacloban City, Leyte and form a collaboration with them. We would like to provide them with trainings related to OpenStreetMap and open source software tools like QGIS so that they can also use and appreciate OSM data and possibly integrate them in their analysis and planning activities.
How will you ensure that your project activities are inclusive?
Please describe how you will engage women and girls, or other marginalised communities in your mapping activities. Please include the number of women, girls or marginalised groups you plan to work with and how, and at which point in your activities you plan to engage them. We recommend your response be a minimum of 200 words and a maximum of 400 words.
By tapping many women communities, colleges, and organizations and LGBTQ+ groups and members, we could ensure that our project has a strong sense of inclusion and diversity. We would like them to lead the series of trainings we will host and manage the project. By directly involving them in the project, we assure that their needs are addressed and are visible in OpenStreetMap. We plan to build and strengthen their skills so that they could potentially lead the training in their local communities.
We also like to translate our training materials to the language used by Tacloban City, Leyte citizens (Waray) to make sure that there is no language barrier for the activities we will be conducting.
Explain how you plan to expand your mapping community.
In this section, please include: your approach to recruiting new mappers, how will you engage new mappers, how many new members you plan to recruit, and how will you retain community members throughout the duration of the project and beyond.
The first phase of the project would involve reaching out to the communities and organizations we wish to be collaborating with. This includes local OSM communities such as OSM-Philippines community, MapBeks, GeoLadiesPH, Mental Health AWHEREness, local YouthMappers chapters such as FEU Tech, FEU Alabang, and NU Manila, HOT-Philippines, and academic institutions like UP Visayas Tacloban, Eastern Visayas State University Tacloban, St. Scholastica’s College - Tacloban, Leyte Colleges, and Leyte Normal University. Other organizations and institutions that we would like to reach out to are the local government office of Tacloban City, and Philippine Red Cross - Leyte Chapter who can leverage the data that we would aim to improve.
The second phase of the project involves intensive OpenStreetMap training with the communities and the organizations we have collaborated with. We aim to build their mapping skills through providing a series of mapping (iD, JOSM, and validation) training and virtual technical support. As part of the trainings we will be hosting and leading, we would also like to provide feedback mechanisms on their performance on mapping in OSM. We will also offer continuous virtual support to the volunteers and participants as this could be an essential part of retaining and actively engaging the new mappers, on top of further developing their skills. As they are new to the mapping community, we would like to ensure that they do not feel left out and they are continuously learning from us.
Humanitarian OpenStreetMap Summit
How did you participate in the Humanitarian OpenStreetMap Summit?
Please describe how participated in the Humanitarian OpenStreetMap summit, either as an attendee, speaker or volunteer
We attended as participants, aiming to learn more about the mapping projects and initiatives of OSM volunteers and allies.
Please describe any highlights, takeaways, inspiration, or things that you learnt at the Humanitarian OpenStreetMap Summit 2020.
Mapping through the use of OpenStreetMap is important for our communities. However, retaining mappers is crucial and would require continuous support, guidance, and mentorship with the new members of the mapping community. It's easy to add map data on OSM but it can be challenging to retain and build a community of volunteers.
Describe other OSM communities you are already collaborating with.
We are planning to collaborate with the local OSM communities in the Philippines such as MapBeks, GeoLadiesPH, Mental Health AWHEREness, HOT Philippines, FEU Alabang Youth Mappers, National University Youth Mappers and local OSM Philippines. Collaborating with the said organizations would help us encourage more volunteers to participate with our project, while also making sure that the advocacies from each organization are addressed.
Collaborating with MapBeks,GeoLadiesPH, Mental health AWHEREness is a core part of our project as we would like to reach out to more LGBTQ+ groups, women communities, and mental health awareness advocates in Tacloban City to ensure that the data from the ground includes services and objects that cater and protect their needs. Working with various organizations such as the local YouthMappers chapter and HOT Philippines could help us engage and train more students and volunteers that are interested in humanitarian mapping. Meanwhile, consulting with the local OSM Philippines would help us on building consensus on best practices on open mapping which also includes validation and promoting OpenStreetMap and the community to the wider public.
Project plan and budget
|Month 1||Month 2||Month 3||Month 4||Month 5||Month 6|
|Phase 1 (Collaboration with organizations)|
|Purchase of supplies, equipment, and services|
|Prepare and collate list of organizations to be contacted|
|Reach out to relevant organizations (introduction of organization and project expectations)|
|Phase 2 (Building Community of Mappers: Basic OSM Training and Mapathons)|
|1st leg of OpenStreetMap training|
|Mapathon and Feedback|
|2nd leg of OpenStreetMap training|
|Mapathon and Feedback|
|Phase 3 (Developing their Mapping Skills: Advanced OSM Training and Mapathons)|
|Introduction to JOSM Editor (1st session)|
|Mapathon and Feedback|
|Continuation of JOSM Training (2nd session)|
|Mapathon and Feedback|
|Mid-Project Updates (Milestones, Issues, Lessons Learned)|
|Phase 4 (Validation Training)|
|Introduction to different validation tools such as JOSM Validation, OSMCha, Osmose (walkthrough)|
|JOSM Validation Training (1st leg)|
|Validation Mapathon and Assessment|
|JOSM Validation Training (2nd leg)|
|Validation Mapathon and Assessment|
|Phase 4 (eg. Validation Proper)|
|Remote Validation in Tacloban City|
|Field Validation in Tacloban City|
|Phase 4 (eg. Turn Over)|
|Presentation of output to partner organisations|
|Post Project Assessment|
|What do you plan to spend the money on?||No.||Unit||No.||Unit||Expected cost
(in US Dollars)
|Total cost for budget item||Why is it needed? (please give as much detail as possible)|
|1||Stipend (Communications/Internet/ Meal, Appreciation)||5||[core] volunteers||6||months||$46.67 per month||1,400||In order for this project to become a success, we will be needing core volunteers to work with us. By providing them with a communication/internet allowance during the duration of the project, this will allow them to regularly contact the communities and organizations we wish to collaborate with. Through this, we could also ensure that they are able to continuously provide technical support to our volunteers and partner organizations. Also, as a show of appreciation to the core volunteers, we are providing them with appreciation and meal allowance as part of the stipend.|
|2||Social Media Advertisement||4||events||6||months||$10 per event||40||This will allow us reach more volunteers and groups that may be interested to our project activities|
|3||Communication/Internet Subsidy for partner organizations||30||volunteer||6||events||$4 per volunteer per event||720||To allow our partner organizations and volunteers to join us in our series of mapping and validation sessions, we will provide an internet subsidy/allowance. Having an internet subsidy for the participants will enable and encourage them to actively participate our activities.|
|4||Project SWAGS||100||pieces||1||time||$10 per swag||1000||This would show our appreciation and recognition for the efforts and time of the volunteers and partner organizations in the project|
|5||Logistics for SWAGS||100||pieces||10||organizations||$10 per deliver per organization||100||This would allow us to deliver the PROJECT SWAGS for our partner organizations and volunteers|
|6||Field equipment (mobile phone for field collection)*||5||pieces||5||organizations||$160 per mobile phone||800||To be able to verify the data from the ground, our local mappers in Tacloban City shall use mobile phones to be able to locate the data accurately.|
|7||Logistics (transportation and meal allowance) for fieldwork||10||volunteer||10||organizations||$44 per volunteer||440||For the volunteers and organizations to successfully conduct their field collection and validation, we are providing them with transportation and meal allowance.|
|8||Internet assistance for validation activities||125||volunteer||$4 per volunteer||500||On top of the internet subsidy that we will be providing during the training event, we will also be offering an internet subsidy for the volunteers who wish to have an additional data credits to properly access the internet for remote mapping and validation activities.|
By submitting this form to Humanitarian OpenStreetMap Team, you certify the information contained in this application is correct, and that if you are awarded a grant, you will use it only for the purposes described above. You will provide written documentation and receipts for all of your expenses to Humanitarian OpenStreetMap Team to demonstrate this. You understand that the decisions made by the HOT Microgrants committee are final.
Lou Benedict Daran, @levdaran
Monica Mendoza, @Monica May
Carlo Felipe, @cfelipe
Shaina Jo Abella, @jyeabella
Community members are encouraged to endorse your project request here! Please note: We will take endorsements into consideration in the final review but credit will be given to the quality of the application as well as the endorsement (this is not a popularity contest). Endorsements will be checked by HOT’s community team prior to selection to ensure the integrity of the endorsement (ie. that applications are not only endorsed by members of the community that submitted the application)
HOT staff, voting members and board members are welcome to endorse, and give feedback to all proposals. However, those who are taking part in the selection process will not be endorsing or giving feedback due to conflict of interest.
"I, Sophie Mower, fully endorse this project - strong idea and detailed project plan 14:32, 4 January 2021 (UTC)"
Data quality is crucial to ensure accurate maps for disaster preparedness and response. We fully endorse this project proposal - Geoladies PH
Project SWAGS! About time to give incentives and show appreciation to the volunteers! - @arnalielsewhere
Very very impressive project proposal! +1 for LGBT, women, mental health, youth inclusion! Tacloban City is an ideal location knowing its high risk location from the impacts of typhoons! This will also serve as a reminder that data does not only stop by getting the footprints and roads ready. Similarly, plenty of local cities and towns can follow in their footsteps. Lastly, the city is a great starting point for the pool of volunteers that can be trained since it has the biggest universities in the region. Shantay You Stay!!! - @mapbeks
As an advocate and the one who talked about the importance of mapping in disaster resilience and planning in the recent Mock COP. I endorse this project. -reintasico
This is an amazing project! Haiyan literally put OSM Philippines in the map. Happy to connect your group to local netwrok in the region should this oush through. Maning (talk) 15:51, 5 January 2021 (UTC)
I support this proposal. In particular data entered as a result of HOT Tasking projects, even when validated in the HOT tasking manager, will always be able to be improved by further validation an fieldwork. Dmgroom (talk)
I endorse the approval and grant of this proposal! - EnP. Marion Micah Tinio
I endorse this project. - @mdgabriel
Endorsing this proposal as having a high quality basemap will greatly help and reduce inefficiencies with the overall disaster relief efforts whenever a disaster occurs. Plus points on the importance on connecting with the local Filipino mapping communities. - @mipangan
I pledge my support to endorse the approval of this project. As a person involved in disaster research for almost nine years, this project is very helpful more than ever in building more resilient communities and avert disasters in the future. -TJ Cipriano (@bigbrotherteej)
I fully endorse this project. As the mapping community in the Philippines continues to grow, there is also a growing need for competent validators. This project addresses that and more.- @Badik
[Edited to reflect affiliation of staff] HOT Philippines, mentioned above as a target organization for collaboration, fully endorses this proposal. Below are statements from staff:
- Endorsing this proposal for its detailed plan: location choice is relevant to the topic (disaster-prone area in the Philippines), good grasp of local communities to tap (knowledge of and connection to different OSM groups in the county), good project calendaring, and localized and realistic budget breakdown. - Jikka
- Congratulations on the very strong and detailed project plan! I completely support this project and I'm looking forward to collaborating with you! - @senmroxas
- A well-thought-out project, to be spearheaded by competent and passionate members of the OSM community, this project further highlights the importance of ensuring the quality (and sustainability) of OSM edits by building on the existing community of mappers as would-be validators. Fully supporting the possibilities that this project will bring to the communities! - @BryDamasco
UP Resilience Institute Youthmappers have consistently led efforts to that create friendly and supportive communities for OpenStreetMap and UP Students, and their partners will only help strengthen this positive environment. - Celina Agaton
This project is very important, and I fully support it. The project details on social and technical aspects have been developed with lots of thought and care. We need help in improving the data quality in past humanitarian responses in the Philippines. More importantly, we need to support local mapmakers who have been doing that with lots of experience, expertise, and ethics. @mapmakerdavid
You can give feedback on the proposal here.