Humanitarian OSM Team/Open Mapping Hub Eastern and Southern Africa/Open Mapping Grants 2021/Open Mapping Community Action Grants/Proposal/OpenStreetMap Community Empowerment and Capacity building
Problem statement or statement of opportunity
The statement must include:
- what the data gap, or opportunity is
- how the data you collect on your project will be used
If the applicant is the data users, the problem statement / letter must explicitly state what the data gap is, and how the data will be used (Max 300 words).
Over time the challenges of our world are increasing both in size and in number, these are either man-made or natural disasters or may be combined. According to The joint UN flagship publication, it’s so important to share data to reduce vulnerability to these disasters. In order to effectively and efficiently manage the consequences of disasters, all phases of disaster risk management including forecasting, emergency response, and post-disaster reconstruction, the need for interconnected multidisciplinary open data for collaborative reporting, as well as study and analysis, are apparent. Too often, data and information are fragmented and unavailable to decision-makers and populations at-risk. This underpins the need for the geospatial community to collaborate closely in working towards establishing common operational datasets that are Fast and ready to access, verifiable, and locally owned not only for response and recovery efforts but also for prevention and planning. From this, we highlight there are three key issues that currently stand, that we would like to address with a range of identified activities with our proposed project
Describe how the solution you are suggesting responds to the data gap / challenge outlined by the data user
Please provide a clear and well defined solution to the data gap / opportunity (Max 400 words)
Community Growth: Increasing awareness and strengthening the skill of OpenStreetMap community members since There exist a lack of knowledge associated with the value and utilization of open data within the geospatial community for disaster risk management and planning
Marginalized Groups: Increasing our contributors, specifically engaging women and underrepresented groups and local communities
Data Quality: Cleaning, and validating datasets for disaster risk management and planning both collected in a field mapping setting and in a remote setting.
Which impact areas does your project best fit?
Choose one of these options (Disaster(s) and Climate Resilience, Public Health, Gender Equality, Sustainable Cities and Communities, Migration & Displacement)
Disaster(s) and Climate Resilience
Describe your project, list project aims and objectives and how you plan to achieve those aims and objectives.
This must include:(1) 1-2 clear aims and/or objectives for your project(2) a practical approach to how you will achieve your aims and/or objectives (3) a practical approach to remote and field mapping that clearly states how data sets (both already existing and generated within the project) will be enriched during planned activities (4) a practical approach to ensuring quality data is uploaded to OSM (consider data collection cleaning, training, validation and any imported data) [300 words max].
Plan 1: Community Awareness Workshops
to support extracurricular interests in geography and spatial data science by holding
workshops and community service events to build familiarity with the tools, methods, and
approaches of the field associated with the value of open data for disaster risk resilience,
especially since the integration of geospatial data across sectors is rare. We aim to address this
by undertaking local community awareness workshops on OSM and associated open data,
and their value for sustainable development. We will be responsible for holding mapathons
at Addis Ababa, providing R workshops using OSM data, and offering GIS tutoring help to
students. We will also bring their technical GIS skills to support the further development
and expansion of OSM and open geospatial data which can be utilized for disaster risk
resilience and beyond. Digital communication outreach will also be done via available social
media channels and available local and regional mailing channels.
Plan 2: Hosting a Mapathon Even
Incorporating mapathons encourages students, practitioners, project partners, and the
wider local community to contribute much-needed open geospatial data for humanitarian
projects. At the same time, students get practical experience in data capturing with open
source tools and awareness is raised of humanitarian challenges in other parts of the
world, thus nurturing socially engaged citizens for the future
The following activities are expected to be conducted:
We start with smaller events and build our capacity before holding big mapathons. Our
first-time mapathon host starts by organizing an event for 20 -25 participants. Then we will
consider a larger event (for 50+ participants)
Plan 3: Data Quality
Getting a second, third, or fourth pair of eyes on mapped features goes a long way in
ensuring the quality of data being added to OpenStreetMap and being used in vulnerable
communities in Ethiopia. So our project will be run with local youth volunteers around the
country and government agency data for instance. The project team anticipates respecting
individuals' wishes to not be mapped for legal or cultural reasons. the willingness to help
coach and advise newer mappers.
The following activities are expected to be conducted: Training of local volunteers: this will include field data collection and validation of existing features on OSM using mobile technology at hand. It is aimed that a total of 80 volunteers will undergo available training Identification of target areas: a preliminary analysis of potential areas near Addis Ababa, including Debrezeit and Nazret has been undertaken by the project team. Further consultation will be conducted with these communities and existing stakeholders for approval and coordination of activities Field surveying and validating: trained volunteers and project team will be deployed to the identified areas to undertake field mapping and validation of assets which include buildings, houses, roads, water tanks, public and communal areas, and vegetated areas. It is aimed that 3 one-day field surveys be completed.
Describe how you will increase the number of OSM contributors in your country
Describe your approach to including women and underrepresented groups in your mapping activities. [300 words max][300 words max].
In Ethiopia, mappers are scattered all around the country and many of them are inactive due to a lack of Internet connection or some other issues in the country. We plan to support more activities developed and supported by the project and volunteers to continue outside of the project lifespan. To support more disaster response mapping we need volunteers from various parts of the country. Currently, volunteers are mostly from Addis Ababa. To increase participation we have to create a more local community to take ownership and supervision of OSM data in the country. This will be done by ensuring the following is established well: Empowering our local geospatial and volunteer community to remain active and driven by the powers of open data for disaster and climate action. This will be done through all project activities, of which we aim to be as inclusive, welcoming, and supportive as possible. Ensure and see through a culture of open data for development at the community level.Link project activities and provide support to existing DRM geospatial activities undertaken by other organizations including the Ministry of Lands and Mineral Resources. Establishing working relationships with the Ethiopian GIS/RS User Group By utilizing available interest groups that have similar objectives, we aim to create synergies between these groups to eventually independently progress our activities post-funding including training and mapathon events
Describe your approach to ethical data collection
Describe your approach to working with the local communities and local authorities in the location you plan to map and / or an approach that integrates key community leaders, gets permissions etc. [300 words max]
Describe how you will approach sharing knowledge
Describe how you will approach sharing knowledge between the different stakeholders (specifically between OSM communities) and how this will benefit the project overall. [300 words max.]
We, therefore, plan to approach and engage the YouthMappers to help out in training a
bigger number of social workers, police, and the communities on how to contribute and
map out the social amenities in their areas.
OSM Ethiopia shall attempt to reach out and establish strong relationships with the
following:
● We would like to extend our reach in East Africa and establish partnerships and assistance with the OSM Communities in Uganda and Tanzania for support in mapping and validating tasks. We will be inviting them to our mapathons and also help out in their tasks if needed.
● Aside from the project area of Ethiopia, the focus for this year would be to encourage other OSM mappers to start off their own mapping initiatives and fully support and guide them in their needs. Our community will be a start-up within the OSM community and our goal is to create a safe and supportive learning environment for our members to achieve their individual and collective learning goals and the goals of our project. OSM Ethiopia plans to acquire more knowledge and experience with some of the OSM community members. Different OSM communities within Africa have been using OSM to address different challenges in their communities. We plan on approaching three OSM communities within the African region. The OSM Ethiopia believes that this particular project is similar to what our project aims to do and thus approaching and collaborating with them will allow us to learn ways in which we can go about our own work.
We are welcoming any partnership from NGOs or groups involved in OSM editing. So, mappers groups that we are possibly engaging with will include
Describe any risks that your project might come up against, and how you will mitigate against those risks.
Consider any local, regional, or national policies; logistical blockers that you foresee; knowledge or skills gaps etc [300 words max.].
The mapping objective is the production of 50k scale topographic maps editing features as:
Highways,
Waterways,
Land use and land cover,
Residential areas and villages,
Any relevant point of interest,
while providing the needed infrastructure and knowledge to local communities to empower them in their general activities too. The areas of interest are requested directly from personnel in the field and some of those are released to crowdsourcing contributions after local community consensus, based on knowledge of the area by its members. In addition, the transfer of knowledge and skills enables the local community to continue growing and contributing to building OSM data for the region regardless of an individual or group's focal area.
To carry out at least 6 workshops on the socialization of OSM data for disaster preparedness in Ethiopia, reaching a potential number of at least 90 participants specifically from the government sectors for each workshop Coordination with local partners including the local GIS User Group to recruit and upskill at least 80 local volunteer mappers to use and contribute to OSM. This will include university students, existing practitioners, local communities as well as partners
Stakeholders
In the table below, list the name of each of the stakeholders, explain in detail what their role will be, what activities they will be responsible for, and the budget they will be allocated
| No | Name of community/organization | Budget | Partner type (administrative / data user / technical) | Role [100 words max.] | Responsibilities [100 words max.] |
|---|---|---|---|---|---|
| 1 | Youth Mappers chapters | administrative | |||
| 2 | NGOs | data user | |||
| 3 | Ethiopian Space and GIS society | technical |
Risk mitigation
Describe any risks that your project might come up against, and how you will mitigate against those risks. [300 words max.].
In order to effectively and efficiently manage the consequences of disasters, all phases of disaster risk management including forecasting, emergency response, and post-disaster reconstruction, the need for interconnected multidisciplinary open data for collaborative reporting, as well as study and analysis, are apparent. Too often, data and information are fragmented and unavailable to decision-makers and populations at-risk. This underpins the need for the geospatial community to collaborate closely in working towards establishing common operational datasets that are Fast and ready to access, verifiable, and locally owned not only for response and recovery efforts but also for prevention and planning.
Tell us why your application is unique, and how the stakeholders involved in your application will compliment eachother to achieve impact
building an active and resilient mapping community is essential for every step of disaster risk management so our project works on creating community and building the culture of the geospatial community to collaborate closely in working towards establishing common operational datasets that are Fast and ready to access, verifiable, and locally owned not only for response and recovery efforts but also for prevention and planning.
Budget Breakdown
Provide a detailed budget breakdown using this template that includes the allocated budget to each of the stakeholders listed above, and a detailed budget breakdown of what the allocated budget will be spent on. you can use this tool to convert your spreadsheet into a wiki table and paste the code below here
| Arrangement for Mapathons |
items | Expected cost Unit being purchased (in US Dollars) |
Total cost for a budget item |
Why ? |
|---|---|---|---|---|
| Arrangement for Mapathons |
3 | $500 per event |
$1500 | This will allow us to run an entire daylength of mapathon and training (combined) with lunch/snacks provided for up to 90 people per event. |
| Workshop |
3 | $450 per event | $1350 | This will allow us to run workshop events provided for up to 70 people with light refreshments provided. |
| field mapping events |
3 | $500 per event |
$1500 | 40 participants, and 4 project volunteers for 5 field surveys |
| Project stationery and printing |
2times | $850 | This will allow us to purchase pens, markers, butchers paper for workshop and local community field mapping events activities, as well as printing resources and participation certificates. These activities will include group work/individual activities to enforce concepts that include object representation in mapping. | |
| mobile data for local mapping |
77 | 22 per unit | $1694 | we require mobile data for participants To undertake field mapping activities,to purchase to undertake validation. We estimate at least 40 participants per local mapping event and 4 project volunteers. |
| Travel Cost | 50 | $70 per trip | $3500 | travel support for at least 20 participants to each mapathon and training event (10 events total). An allocation of $50 USD per return journey. Costing is expected to fluctuate. |
| Coordinator stipend |
450 hours | $16 per hour |
$7200 | There will be a large amount of time spent coordinating events, liaising, and engaging with community members and stakeholders through various forms of communication including personal meetings, to ensure activities are carried out according to the schedule of events. Technical work including building the project website will also be funded under this item. |
| Laptop & 2 TB External HDD |
1 | $720 | $720 | Storing and transferring datasets |
| Volunteer Meal Allowance |
10 | 37.04 per volunteer per month Rate 9 |
$370.4 | The computation for this stipend provides a volunteer 32 hours a month to engage in the project. Each hour is equivalent to $1.06 per hour. The identified volunteers will be focused on managing specific tasks in the project which includes, finances, reporting, tasks management, training. |
| Project website hosting and domain |
1 | $140 | $150 | Set up of project page with a purchased domain name, and CMS builder for at least one year |
Project Plan
Give your month-by-month project plan using this template provided. you can use this tool to convert your spreadsheet into a wikitable and paste the code below here
| FEB | MAR | APR | MAY | JUN | JUL | |||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| 1 | 8 | 15 | 22 | 29 | 5 | 12 | 19 | 26 | 3 | 10 | 17 | 24 | 31 | 7 | 14 | 21 | 28 | 5 | 12 | 19 | 26 | 2 | 9 | 16 | 23 | |
| ROUND 1: PROJECT SETUP | ||||||||||||||||||||||||||
| Key Action 1 (Administration) | ||||||||||||||||||||||||||
| Plan 1.1 Coordinate and liaise with project partners for upcoming activities | ||||||||||||||||||||||||||
| Plan 1.2 Project comms/outreach plan (social media, group channels, lists, and local events) | ||||||||||||||||||||||||||
| Plan 1.3 Purchasing of project stationery and related equipment | ||||||||||||||||||||||||||
| Plan 1.4 Develop a procedure for the release of funds for activities | ||||||||||||||||||||||||||
| Plan 1.5 Develop data model for data collection iteratively (template attributes) | ||||||||||||||||||||||||||
| ROUND 2: IMPLEMENTATION | ||||||||||||||||||||||||||
| Key Action 2 (Community Awareness Workshops) | ||||||||||||||||||||||||||
| Plan 2.1 Promotion on workshop series at Ethiopia GIS/RS User Group and | ||||||||||||||||||||||||||
| Plan 2.2 Invitations and communication of upcoming workshop series | ||||||||||||||||||||||||||
| Plan 2.3 Development of socialization workshop materials | ||||||||||||||||||||||||||
| Plan 2.4 Workshop Series on Socialization of OSM and Open Data for DRR | ||||||||||||||||||||||||||
| Plan 2.5 Report summary of Socialization Workshops | ||||||||||||||||||||||||||
| Key Action 3 (Hosting a Mapathon Event) | ||||||||||||||||||||||||||
| Plan 3.1 Invitations and communication of upcoming mapathon event | ||||||||||||||||||||||||||
| Plan 3.2 Project and event setup for Mapathon Activities (volunteers meeting) | ||||||||||||||||||||||||||
| Plan 3.3 Mapathon Series | ||||||||||||||||||||||||||
| Plan 3.4 Report summary of mapathon activities | ||||||||||||||||||||||||||
| Key Action 4 (Data Quality) | ||||||||||||||||||||||||||
| Plan 4.1 Invitations and communication of training for field survey and validation | ||||||||||||||||||||||||||
| Plan 4.2 Development of training materials | ||||||||||||||||||||||||||
| Plan 4.3 Consultation for local community mapping target areas (Greater Suva Area) | ||||||||||||||||||||||||||
| Plan 4.4 Local Community Field Survey and Validation Exercises (1, 2, 3) | ||||||||||||||||||||||||||
| Plan 4.5 Report summary of field survey and validation activities | ||||||||||||||||||||||||||
| ROUND 3: PROJECT CLOSE & REPORTING | ||||||||||||||||||||||||||
| ROUND 4 (Closing) | ||||||||||||||||||||||||||
| Plan 1 Collation of data and activities summary reports | ||||||||||||||||||||||||||
| Plan 2 Finalizing of finances (including acquittals) and reporting | ||||||||||||||||||||||||||
| Major activity | ||||||||||||||||||||||||||
Declare any conflict of interest
Declaration
By submitting this application to the Open Mapping Hub Eastern and Southern Africa, you certify the information contained in this application is correct, and that if you are awarded a grant, you will use it only for the purposes described above. You will provide written documentation and receipts for all of your expenses to demonstrate this. You understand that the decisions made by the Open Mapping Grants committee are final. Binyam Dele
Endorsements
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Below is an example an endorsement.
- I fully endorse this project - strong idea and detailed project plan --Kateregga1 (talk) 14:51, 7 December 2021 (UTC)
Community endorsements