Microgrants/Microgrants 2020/Proposal/Leaflets to promote OSM/Report

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Thanks for bringing value back to the OpenStreetMap community by sharing your experience with others.

Status and Report Type

There are two report type, interim and final. The interim report is due midway from the start of the project to the expected completion. The final is due within one month of completion of the project. When your report is complete change the status from draft to submitted when ready to submit; Microgrant committee will move the status to Under Review to Accepted. Or the Microgrant committee may ask for more information by changing the status to Incomplete.

type = interim

status = submitted

Step 1. Methods and Activities

Tell us about what happened during the planning, execution and follow-up stages of your project. Please share stories of both your triumphs and your challenges.

We have created and printed a series of leaflets (1000 of each). As per the original plan, these are A6 in size, double sided, and inspired on a design and format we saw Wikimedia UK use in 2019. They cover a range of topics including the community, the support OSM UK can provide, an introduction to the map and how to contribute via online, mobile or photo mapping.

The plans were discussed on the talk-gb mailing list (https://lists.openstreetmap.org/pipermail/talk-gb/2021-March/026429.html) and on the OSM UK Loomio platform (https://www.loomio.org/d/OrfW7kmE/leaflets).

Step 2. Outcome

What is the most important and valuable result of your project? What did it change, solve or accomplish? If the goal was a mapping goal, please provide before and after images. If this was a software project, please provide a link to the project.

We have created and printed a series of leaflets (1000 of each). You can view digital copies at osmuk.org/leaflets, where you can also download the print files and source files. The source files are openly licenced although we do kindly ask that people contact us before using the OSM UK name and logo in keeping with our Local Chapter agreement with OSMF.

Step 3. Detail Report

Please report on your original project targets, use the below table to:

  • List each of your original targets from your project plan.
  • List the actual outcome that was achieved.
  • Explain how your outcome compares with the original target. Did you reach your targets? Why or why not?
Target outcome Achieved outcome Explanation
A minimum of 4 ideas will be selected, designed, printed and distributed We have selected 4 new ideas, drafted/designed, reviewed and printed these. Distribution is the next step. We opted to go with 4 new designs for now (so 5 in total) as we still have stock of our first leaflet design due to the lack of in person meetings in 2020 as a result of covid. We hope to see events return in 2021 making it easier to distribute leaflets.
Digital copies of the leaflets will also be shared (CC Licence). This has been achieved. Copies and open licence info available at osmuk.org/leaflets.
Distribution to 5 regional groups and individuals. This is our next step.
Sharing via twitter where we hope to get a combined total of over 5,000 impressions (views) and over 250 engagements (interactions such as clicks and retweets). This is our next step.

Note: Two rows for your table have been provided below. To add more rows for additional goals, just copy and paste another row template below these.

Step 4. Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
  • What did not work so well?
  • What would you do differently next time?

Basing the format on something we had already seen worked well, made it easier to focus on content over format. The A6 format is simple without requiring folds which makes it easier to print. Content review also worked well, with a number of grammatical errors spotted by the OpenStreetMap community following the draft being shared on talk-gb and loomio (some comments we sent off list).

Step 5. Grant funds used

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

So far we have spent £220.75, which at the time of writing (2021-04-03) is 259.62 Euro. Further expenditure is expected as we move to posting the leaflets out.

Step 6. Unused funds

If there are remaining funds, please list the amount here:

  • Let us know if you would like to use the remaining funds on a similar or new project. Remember, a grants officer must approve this request before you spend the money.

Step 7. Anything else?

Is there anything else you want to share about your project?

Step 8. Save your page

Press Save page and you've created your report. Thanks for helping improve OpenStreetMap!

Step 9.

One last step! Email microgrants, “ат”osmfoundation.org to notify us that your report is ready for review. Remember to include copies of your receipts!


  • Although English is the preferred language for reports, you are welcome to submit yours in any language. Links to blog posts, slides, etc in other languages are also welcome.
  • Words between <tvar|comment-start>"<!--"</> and <tvar|comment-end>"-->"</> in the edit window will not show up on your saved page.