State of the Map/Selection Criteria

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The function of the following list is to show how the SotM working group analyzes a bid. Don't worry if your bid doesn't comply with each single criterion, as the listed bullet points below are neither strict nor hard requirements. The SotM working group would appreciate if you could elaborate on any location-specific considerations that might be relevant for evaluating your bid.


  • How many members does the local team have?
  • Is the local team situated nearby the venue?
  • How many of the team members are situated in the city of the venue?
  • How are the team and the group members connected to OpenStreetMap?
  • Do some group members have experience in organizing a larger conference?

Bid/wiki form

  • Is the form fully filled in?


  • Reservation of the the venue (contract doesn't have to be signed, but the local team should have the confirmation of the venue operator and optimally a pre-booking of the venue at the proposed conference dates)
  • For how many visitors is the venue suitable?
  • Size of auditoriums
  • Size of foyer
  • Floor plan with auditoriums, foyer and breakout rooms
  • Are there spaces for breakout sessions?
  • Is the venue wheelchair accessible?


  • Is the calculation filled in with the costs for venue and catering?
  • Is the venue cost acceptable?
  • Is the catering cost acceptable?


  • What infrastructure does the place have?
  • Was a SotM held in the same continent in the previous year?


  • Is it a LGBT friendly space?
  • What about medical and travel safety?
  • What about terrorism or crime?
  • Is the location compatible with the OSMF's SotM safety policy?


  • How good is the place reachable internationally?
  • What kind of visa restrictions are there?
  • How about affordability of the travel?


  • Is the venue available at proper dates?
  • Are there conflicts with other conferences (local SotM, Foss4G)?

Other special features of the venue

  • Are there any other special features of the venue that we should consider? For example administrative support or local sponsors?