State of the Map 2020/Call for venues

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About State of the Map

In recent years the annual OpenStreetMap conference State of the Map has attracted 300-400 attendees. Normally it runs for three days; the weekend plus either Friday or Monday.

SotM has started in a traditional conference format. But we also have some unconference elements which we appreciate. Our vision is sufficiently broad to accept all styles of bid - we're open to new ideas if you provide a compelling case.

How to apply for SotM 2020

Would you and your team like to apply for holding SotM 2020 in your city?

For a proper official application please complete the following steps:

  • Copy the Example Bid and fill it out. Make sure to answer all questions, but do not hesitate to add anything extra you think makes your bid attractive.
  • Add your application at the bottom of this page in the section Bid
  • Copy the calculation template for venue and catering and fill it out (the link is in the wiki template)
  • Share the link this calculation in your bid or send it as email to SotM working group

Key dates

  • Call for venues open: 15th April 2019
  • Submit your proposal by: 15th June 2019
  • We try to decide for the venue 2020 until end of August 2019 (we will inform the teams immediately after the decision).
  • Announcement of venue 2020 at SotM 2019
  • also observe other relevant event dates, e.g. avoid FOSS4G and local SotMs

Selection Criteria

The function of the following list is to show how the SotM working group analyze a bid. Don't worry if your bid doesn't comply with each single criterion.

Team

  • How many group members does the team have?
  • How are the team and the group members connected to OpenStreetMap?
  • Do some group members have experience in organizing a larger conference?

Bid/wiki form

  • Is the form fully filled out?

Venue

  • For how many visitors is the venue suitable?
  • Size of auditoriums
  • Size of foyer
  • Are there spaces for breakout sessions?
  • Is there wheelchair access?

Costs

  • Is the calculation template filled out with the costs for venue and catering?
  • Is the venue cost acceptable?
  • Is the catering cost acceptable?

City

  • What infrastructure does the place have?
  • Is it a LGBT friendly space?
  • What about medical and travel safety?
  • What about terrorism or crime?

Travel

  • How good is the place reachable internationally?
  • What kind of visa restrictions are there?

Dates

  • Are there conflicts with other conferences (local SotM, Foss4G)

Funding (minor criterion)

  • Can we expect additional regional sponsors?
  • Is there administrative support or other support?

Other special features of the venue

  • Are there any other special features of the venue that we should consider?

How to run a conference

Helpful links

Contact SotM Working Group

Do you need help with your bid? Or do you have any questions? Please contact SotM working group via email: sotm@openstreetmap.org

Bids

The bids do not have to be in a final version to be listed here, so you may be able to work on it collectively. Because that's what a wiki is all about....