State of the Map 2022/volunteers

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Roles

Do you want to participate at SotM 2022 as a volunteer? We need help in the following roles:

Registration and Infodesk (location: Florence)

Session Host (location: Florence)

Session hosts announce the speakers before the talks and lead the Questions & Answers (Q&A) sessions after the talks. Session hosts read the speaker's bio and talk description and say 2-3 sentences about before the talk starts. During the talk the session hosts observes the questions section. After the talk the session hosts goes through the questions with the speaker.

The Q&A session will be hybrid: Attendees in Venueless and attendees in Florence are invited to write their questions in the Q&A section in Venueless. All attendees in Florence have Venueless access with their tickets.

Live Video Cutting (location: Florence)

The video team does the streaming during the conference and also the live cutting during the talks. They need two volunteers per lecture hall who do the live video cutting, observe/monitor the streams and maybe operate a camera.

  • <video 1> change between the scenes during the presentation, switch from the camera of the presenter to the shared slides and camera, and start the streaming
  • <video 2> watch the video streaming and inform the session host and the assistants in case of an issue

Remote/Pre-Recorded Talk Assistant (location: Florence)

The introduction and Q&A of remote/pre-recorded talks takes place in a video conference. We need an assistant in a different room who joins this conference, tests everything with the remote speaker and hands everything over to the session host when they enter the room right before the talk starts.

  • <remote talk assistant> prepare the call with the remote presenters for the session host, start and stop the presentation and help with the connection with the remote presenter

Session Assistant (location: Florence)

The session assistant helps the speaker, the session host and the video team with all smaller tasks. Before the session starts the session assistants are in touch with session host and video team and support them with all they need. If there are severe problems, they get in touch with the organization team.

  • <assistant> support the session host in case of issue and collect questions from the audience if requested from the session host (the main source of questions is venueless), help the speaker put on the microphone

Venueless Assistant (location: Venueless)

Online workshops and self-organized online sessions are in BigBlueButton rooms. The Venueless assistants help the speakers of online workshops and self-organized online sessions and ensures that they have all rights to perform their session. It is necessary that the Venueless assistants have good experience with BigBlueButton.

Virtual Infodesk (location: Venueless)

We will have a virtual infodesk during SotM. Additionally we are online at

Volunteers please contact the SotM working group

Hi volunteers :) Those who are not in contact with the SotM working group yet, please send a short email to sotm@openstreetmap.org. We need your email addresses to coordinate everything!

Schedule

Thursday, 18. August 2022

Set-up

Friday, 19 August 2022

Time (MESZ) Info Desk Auditorium A Auditorium B HOT unSummit Sessions - Room 102 Workshops - Room 103 Venueless
9:00 - 11:00 WMI
WMI
Rosa Colacicco
Shogo
Michael
Henok
Session host: Christine
Assistant: Zacharia Muindi
video 1: Cristiano
video 2: Marco Brancolini
% % % info desk: Yves Emmanuel
assistant: Henry Sseruwagi
11:00 - 13:00 WMI
WMI
<infodesk>
Shogo
Session host: Sarah
Assistant: Zacharia Muindi
video 1: Enock
video 2: Cristiano
<session host>
Assistant: Kica Solomon
video 1: Severin
<video 2>
% Assistant: Letwin info desk: Yves Emmanuel
<assistant>
14:00 - 16:00 <infodesk>
Henok
Wallace
User icon 2.svgmvexel (on osm, edits, contrib, heatmap, chngset com.)
<assistant>
video 1: Enock
video 2: Marco Brancolini
Session host: Yair Grinberger
Assistant: Victor N. Sunday
<video 1>
<video 2>
video 1: Cristiano
<video 2>
Assistant: Letwin Info desk: Arnalie
<assistant>
16:00 - 18:00 <infodesk>
Henok
Wallace
session host: Frederik Ramm
<assistant>
video 1: Enock
<video 2>
session host: Marco Minghini
Assistant: Victor N. Sunday
<video 1>
<video 2>
video 1: Cristiano
video 2: Marco Brancolini
% Info desk: Arnalie
<assistant>

Saturday, 20 August 2022

Time (MESZ) Info Desk Auditorium A Auditorium B Workshops - Room 103 Venueless
9:00 - 11:00 WMI
<infodesk>
Wallace
session host: Henry Sseruwagi
Assistant: Lanieta Rokotuiwakaya
video 1: Marco Brancolini
<video 2>
<session host>
Assistant: Hawa Adinani
video 1: Cristiano
<video 2>
<remote talk assistant> (only 10:00-11:00, in room 102)
Assistant: Shogo info desk: Yves Emmanuel
<assistant>
11:00 - 13:00 WMI
<infodesk>
Wallace
Session host: Sarah
Assistant: Lanieta Rokotuiwakaya
video 1: Cristiano
<video 2>
session host: Hao Li
Assistant: Hawa Adinani
video 1: Marco Brancolini
<video 2>
% info desk: Yves Emmanuel
<assistant>
14:00 - 16:00 Alessandro Sarretta
<infodesk>
Letwin
Session host: Simon
Assistant: Kauê de Moraes Vestena
Video 1: Taylor
video 2: Marco Brancolini
Session Host: Lorenzo Stucchi
Assistant: Dana Gallaty
video 1: Cristiano
<video 2>
<remote talk assistant> (only 15:00-16:00, in room 102)
Assistant: Michael Info desk: Arnalie
<assistant>
16:00 - 18:00 <infodesk>
Letwin
session host: Frederik Ramm
Assistant: Kauê de Moraes Vestena
Video 1: Taylor
video 2: Marco Brancolini
<session host>
Assistant: Dana Gallaty
video 1: Cristiano
<video 2>
<remote talk assistant> (only 17:00-18:00, in room 102)
Assistant: Michael Info desk: Arnalie
<assistant>

Sunday, 21 August 2022

Time (MESZ) Info Desk Auditorium A Auditorium B
Academic Track - please note that some shifts start 30 minutes earlier than in other rooms!
Workshops - Room 103 Venueless
9:00 - 11:00
8:30 - 11:00 in Auditorium B
Anisa WMI
Dana Gallaty
Rosa Colacicco
<session host>
Assistant: Gustavo Soares
video 1: Marco Brancolini
<video 2>
<remote talk assistant> (only 10:00-11:00, in room 102)
session host: Marco Minghini
Assistant: Alessandro Sarretta
Video 1: Lorenzo Stucchi
<video 2>
% info desk: Yves Emmanuel
<assistant>
11:00 - 13:00 Dana Gallaty
<infodesk>
Michael
User icon 2.svgmvexel (on osm, edits, contrib, heatmap, chngset com.)
Assistant: Gustavo Soares
<video 1>
<video 2>
session host: Hao Li
<assistant>
<video 1>
<video 2>
Assistant: Henok info desk: Yves Emmanuel
<assistant>
14:00 - 16:00
13:30 - 16:00 in Auditorium B
<infodesk>
<infodesk>
Michael
session host: Henry Sseruwagi
Assistant: Abdoulaye Diallo
Video 1: Taylor
video 2: Marco Brancolini
session host: Yair Grinberger
Assistant: Poornima Badrinath
video 1: Cristiano
<video 2>
Assistant: Henok Info desk: Arnalie
<assistant>
16:00 - 18:00 <infodesk>
<infodesk>
Session Host: Lorenzo Stucchi
Assistant: Abdoulaye Diallo
Video 1: Taylor
video 2: Marco Brancolini
% % Info desk: Arnalie
<assistant>

Tear-down volunteers