Talk:State of the Map Asia 2023/Call for venues
Jump to navigation
Jump to search
Jul 10, 2023| SotM Asia 2023 meeting - Planning Kick Off - SotM Asia 2023 Bangkok
Attendees
Arnalie, Mikko, Jikka, Sawan, Prasong, Mishari, Feye, Honey, Anuradha, Sarawut, Chomchanok, Arjun, Dongha, Taichi, Benedicta
Agenda/Notes
- Depending on the submissions
- Decision: Parallel sessions - FOSS4G Thai & SotM Asia
- Does FOSS4G Thailand 2023 have a separate logo?
- Separated logo
- Decision: One call for Proposals for FOSS4G Thai & SotM Asia
- Decision: Tentative:
- Call opens: ~20 July (+ website)
- Call ends - ~20 August
- Voting/review: ~1week (30 August)
Action items
- List of previous and target sponsors
- Prasong and Jikka will coordinate to draft website/s
- Draft call for proposals - SotM Asia (Ark to transform to collaborative doc )
- Everyone to help improve - comments until next meeting
- Mikko - Scholarship
- Funding from AP hub
- Thailand team (Mishari & Prasong)- to share budget
- Mikko and Mishari to coordinate - figure who will handle money
- Jikka (with Prasong/Mishari) to chair next meeting Monday 17 July 13 UTC
Jun 12, 2023 | SotM Asia 2023 meeting - Announcement of SotM Asia 2023 Venue
Attendees
- Arnalie
- Jikka
- Mishari
- Ark
- Fitzken
- Aaron Paul
- Anuradha
- Can Unen
- Dennis Chen
- Eugene
- Fikri Irvan
- Erdenetsogt
- Honey
- Prasong
- Hwang
- Laxmi
- Sawan
- Benedicta
Agenda/Notes
- Ark to announce the winning bid
- Thailand team to introduce themselves, and details of event: Thailand is vibrant in terms of GIS and open source. The team includes professionals
- Venue: Bangkok - Inclusive dates for FOSS4G Thailand: - Inclusive dates for SotM Asia: Nov 16 - 18
- Gather support for the following:
- Sponsorships (early expression of interest)
- SotM Asia 2023 Call for Logo Design:
- Please ensure it’s a design we can add to plain or colored backgrounds
- Open to all in Asia. Submit logo design by June 21 - Dimensions: ideally 1200 x 1200 px, or at least 1200 px for the shorter side - Submit in PNG, SVG, EPS to stateofthemapasia@gmail.com - Add a short story (1 to 2 paragraphs) describing elements used
- Winning logo to be announced on June 24
Jun 9, 2023 | SotM Asia 2023 meeting -Review Committee Deliberation
Attendees
- Tasauf A Baki billah (Ribin)
- Mishari Muqbil, Laxmi Goparaju
- Mikko Tamura, Anuradha Rajanayake
- Mark Aimon Pangan
- Prasong Patheepphoemphong,
- Ark Arjun
- Can Ünen
- Yantisa Akhadi
- Erdenetsogt Sumiyasuren
- Benedicta Banful Ohene-Amadi
Agenda/Notes
- Mishari & Prasong have updated the application document, adding more details regarding past comments State of the Map Asia 2023 - Bangkok Proposal.docx
- Prasong - extending SotM one day earlier or after FOSS4G is possible, or even extending it throughout the week.
- Ark: question about the language issue - “If the language issue can be resolved, overlapping events, with one day extension is possible, would work.”
- Ribin: Paper transcript of the keynote in both Thai and in English can be helpful. - Iyan: Transcript & translation should be available for keynote only, not for all sessions. It’s quite costly too.
- Ribin: Technical question rather than a comment. Events happening together, can the SotM participants join the session too? Or will they need to buy separate tickets? vice versa for both events
- Attendees agreed that SotM Asia 2023 is to be held in Bangkok, Thailand on Nov. 16-18
- Arjun: would like to announce that “SoTM Asia 2023 be held in Bangkok Thailand details to follow”
Action items
- Prasong: currently no fixed schedule for organizing, will discuss with organzing team Jun 10, 2023 and get back to us.
- Can Unen to give feedback on decision to Jikka
Jun 5, 2023 | SotM Asia 2023 meeting -Review Committee Deliberation
Attendees
- Ark Arjun
- Benedicta Banful Ohene-Amadi
- Can Unen
- Taichi Furuhashi
- Anuradha Rajanayake
- Honey Grace Fombuena
- tasauf1980@gmail.com(Ribin)
- Iyan Iyan
- Dongha Hwang
- Erdenetsogt Sumiyasuren
- Mishari Muqbil
- Dennis Raylin “Supaplex” Chen
Agenda/Notes
- Discuss about Assessment Guidelines and Scoring Sheet on bids
- Reivewers’ Feedback to bid from Thailand
- Finalize winning bid
Action items
- Mishari to meet with the team and suggest a time to me again within the week
- Can Unen to pass on the information to Jikka about the decision on Thailand
May 31, 2023 | SotM Asia 2023 meeting - Review team
Attendees
- Ark Arjun Arnalie Vicario
- Benedicta Banful Ohene-Amadi
- Can Unen
- misharim@gmail.com
- Anuradha Rajanayake
- Honey Grace Fombuena
- Laxmi Goparaju
- Mr. S. Suthakaran
- Dennis Chen
Agenda/Notes
- Discuss about criteria, scoring sheet and reviewing submitted bids for SotM Asia 2023 [1]
- Next steps
-Timeline
- Review period: ~1 week after deadline (by 7 June 2023)
- Announcement of venue: within 1 week after review/decision (on or before 14 June 2023)
- Deliberation meeting
-schedule a call if needed
Action items
- Arnalie to schedule deliberation and announcement meeting
- Deliberation meeting host: Can Unen - Jun 5, 2023 10 UTC
- Jun 12, 2023 , Host - Ark Arjun - Bid Announcer + winning bid team to recruit support from global community
May 9, 2023 | SotM Asia 2023 meeting - Criteria team
Attendees
- Ark Arjun
- Arnalie Vicario
- Anamika
- Can Unen
- Taichi Furuhashi
- Tasauf A Baki Billah
- Iyan
- Misharim
- Anuradha Rajanayake
- Honey Grace Fombuena
Agenda/Notes
Jamboard: [2](SotMA Criteria Team Session)
1. Modify / finalize community bidding page [3](State of the Map Asia, 2023)
- Everyone from the criteria team are fine with the current selection criteria.
- Bidders should prepare a wiki page for their bids to make it accessible.
- We can provide an official mail, handled by the communication person of the review committee. The emails can be automatic forward to the *other members of the review committee and cross-posted to discourse and the mailing list. (https://lists.openstreetmap.org/listinfo/sotm-asia)
- The committee has decided to stick with May 31, 2023 as the bidding submission deadline.
- Eugene suggested that venue reservation is not necessary and providing a backup venue will be helpful.
2. Publish and promote community bidding
3. Finalize date to convene the review committee (to ask community who will represent their country (1-2 reps - please take note of gender diversity
Action items
- Publish and promote community bidding
Arnalie to send osm wikipage by Thursday - Open by Friday
- Finalize date to convene the review committee (to ask community who will represent their country (1-2 reps - please take note of gender diversity)
Everyone to ask their community to nominate 1-2 people as part of review com
May 6, 2023 | SotM Asia 2023 meeting
Attendees
- Feye Andal
- Anuradha Rajanayake
- Ark Arjun Arnalie Vicario
- Benedicta Banful Ohene-Amadi
- Can Unen Ben Hur Pintor
- Honey Grace Fombuena
- Jikka Defiño
- Mikko Tamura
- Mishari
- Sajjad
- Eugene Alvin Villar
- Sawan Shariar
- Suthakaran
- Taichi Furuhashi
- Tasauf A Baki Billah
- Leigh Lunas
- Khan Mohammad
- MD Saiful
Agenda/Notes
1. SotM Asia 2023 roles and timelines:
- Anuradha: Proposed SotM Asia Executive committee (at least two nominated persons from each Asian country). It helps to empower the regional conference.
Roles: - general guide, can be adapted by the organizing committee (either the host country or general community)
- Review committee (community bidding)
- Communication
- Content / Programme Team
- Tech
- Sponsors / partnership
- Volunteer management
Timelines:
- open community bidding: May31, 2023
- At most 2 weeks bidding review
- 1 day after the review - announcement of winning community bid
- At least 3 months prep before conference
2. Modify / finalize community bidding page
[4](State of the Map Asia, 2023)
Action items
- Arnalie / Benedicta - Documentation in OSM Wiki (e.g. State of the Map Asia 2023/Planning and Lessons Learned
- Arnalie to coordinate criteria team and meeting via FB messenger
- Criteria team to modify and finalize criteria and community bidding page
- Finalise review committee before 31 May , everyone to ask community who will represent their country (1-2 reps - please take note of gender diversity)