Humanitarian OSM Team/HOT Microgrants/Humanitarian OpenStreetMap Summit Grant 2020/Proposal/Turkey Emergency Assembly Areas
Your project
This is an opportunity for you to tell us about your project. In this section we'd like to hear about your community, which local challenge your project addresses, what you plan to do and how, your sustainability plan, and how you plan to share your stories.
Describe the local challenge your project is addressing
In this section please describe in detail the challenge that your project addresses. We recommend your response be a minimum of 200 words and a maximum of 400 words.
On October 30, 2020, a 6.9-magnitude earthquake occurred at the Aegean Sea, between Samos Island, Greece and Seferihisar, Izmir. Structural damage and casualties were experienced due to the 16-second-long tremors both at the Aegean Region of Turkey and the Northern and Southern Aegean Regions of Greece (https://en.wikipedia.org/wiki/2020_Aegean_Sea_earthquake). Due to the earthquake, there were 116 casualties and 1034 injuries, including the country’s first casualty in history due to a tsunami. Multiple buildings were collapsed or got damaged. The majority of damage was in Bornova and Bayraklı regions in Izmir, which is the third-largest city of Turkey with a 4.3 million population. During our post-earthquake activities, we noticed that there is a shortage of access to emergency gathering areas data. Many government subsidiary institutions shared the data in a non-user-friendly format. E.g. AFAD (Disaster And Emergency Management Presidency) shared the data (https://izmir.afad.gov.tr/izmir-toplanma-alanlari) in table format without any map representation. We created an interactive map of Izmir emergency gathering areas from those tables via uMap (http://u.osmfr.org/m/516740/). Another example is Turkey’s e-government web services called e-devlet (https://giris.turkiye.gov.tr/Giris/). It is accessible only for citizens of Turkey or foreigners who have iD numbers. Even if they can access the system, they can only track the three nearest emergency gathering areas. That is a time-consuming process during an earthquake scenario and the data has limited query options. After examining all sources, including OpenStreetMap, we understood that the data is not available for everyone and some of the data are presented in different formats by the regions. According to the Disaster and Emergency Management Presidency, there are over 2500 assembly gathering areas in Istanbul and nearly 15000 in Turkey. In OpenStreetMap, there are only 261 features tagged (https://overpass-turbo.eu/s/11PN) as emergency gathering areas all over Turkey.
Describe your project
In this section, please provide specific details about your mapping objectives. This should include: how you will contribute to help solve the local challenge you are addressing, what you aim to achieve with funding, what volume of mapping you plan to complete and how, and the number individuals are you aiming to include in mapping activities. We recommend your response be a minimum of 200 words and a maximum of 400 words.
The data should be accessible for everyone in a single standard format. Our project’s purpose is to complete Turkey’s emergency gathering areas database on OpenStreetMap. We aim to collect and validate the data from different resources that I mentioned above and we will create tasks on MapRoulette. We will build a custom tagging preset to add proper tags easier in order to help mappers of all levels. We will also use existing street-level imageries to extract useful data such as pedestrian crossings, traffic lamps, earthquake containers around and the inside of assembly gathering areas, where possible. We will start creating the data in metropolitan cities where disaster risk is high. We would like to organize workshops and mapathons to answer the question "How do we contribute to pre-earthquake preparations as mappers?". This way, we will ensure that participants use their local knowledge. We aim to reach the local mapping communities to populate during the mapathons and workshops. With the budget, we are planning to dedicate some of the working hours of GeoPerformance staff to this project part-time, and to support them with new laptops. We also will utilize the funds to cover operational costs for visibility and logistics for mapping activities, and OSM swag to be given out to the mapathon participants.
Describe your sustainability plan
In this section please describe how your activities will continue post-funding. If you are applying for funding to purchase equipment, explain who will store/use the equipment you purchase, and if you have long term sustainability plans for your community's development. We recommend your response be a minimum of 200 words and a maximum of 400 words.
GeoPerformans is a company that is in a memorandum of understanding with Yer Çizenler Mapping For Everyone Association, and operating within the Turkish OpenStreetMap community. We will continue to update the data with Yer Çizenler’s volunteer base and it will support the effort of developing Turkish OpenStreetMap community via this network. GeoPerformans will store the purchased technical equipment, and utilize them in other future OpenStreetMap-related works. The proposed data team will also keep contributing to the tasks outside of mapathons, as well as looking for additional data sources which emergency gathering areas data can be added to OpenStreetMap. Considering the destructiveness of the 7.2 magnitude earthquake that took place in 1999 (https://www.britannica.com/event/Izmit-earthquake-of-1999), it is predicted that a new earthquake of similar dimensions in Istanbul will cause enormous damage. Istanbul Metropolitan Municipality gives priority to earthquake preparations (https://translate.google.com/translate?sl=auto&tl=en&u=https://depremzemin.ibb.istanbul/guncelcalismalarimiz/) in order to keep this damage as minimum as possible. We believe that the emergency gathering areas data to be shared will have key importance for these preparations. We are hoping that the local authorities, NGO’s, professional chambers, members of the Turkish OSM community and university student clubs who are in need of comprehensive emergency-related data in Turkish and Arabic, will greatly benefit from the efforts of the project participants.
What are your community defined project goals, and how do you define project success?
Please explain you project goals. This can include: setting goals such as "we will train X number of new mappers", "we will register as a legal entity", or "the data will be used by X", and why these goals are important to your community such as "we intent to be legally registered so that we can receive more grant funding in the future", "we intend to engage X number of women in mapping activities so that we can empower local women" or "we want to build a partnership with X so that our data will be used and trusted". We recommend your response be a minimum of 200 words and a maximum of 400 words.
If we complete 45% of the data during the project, we will consider ourselves to have reached our goal in short term. We aim to reach at least 200 people during the project, 100 of whom will be new mappers.
What are your community's long term goals?
Please give describe your community's vision. This can include: where you see your community in five years time, how you want your data to be used, future partnerships you'd like to establish, or how you would like your community to grow (or not!). We recommend your response be a minimum of 200 words and a maximum of 400 words.
GeoPerformans is always working with free and open-source tools and data, and wants to support the development of the free and open geospatial communities in Turkey in the longer term as well, so that these communities would be more visible and active in the larger international communities. We want to keep actively collaborating and working with these communities in the future, both local and international. While supporting the development of communities, we will continue to attach great importance to diversity and equality.
List the tools you intend to use during your project and why
Please describe which tools you plan to use to collect, update, clean, or store you data and why. For example: "we plan to use HOT's Tasking Manager to coordinate volunteers" or "we will upload our data to X platform because..." We recommend your response be a minimum of 200 words and a maximum of 400 words.
We want to create the proposed data in polygon format. For this purpose, we will use MapRoulette to split the long term goal in micro-tasks. We also aim to use the leaderboard of the platform as an indicator of the project to track the contribution of individuals. We aim to build and publish a custom tagging preset for emergency gathering areas in order to keep track of the OpenStreetMap tagging standards. This will help all contributors to properly add tags, and the published set can be used as a comprehensive draft for those who want to implement it in other countries. The mapillary plugin on the JOSM will be used to add related features around the emergency gathering areas. We will create an online interactive map on uMap with detailed data which is going to update on a monthly basis. We also aim to use ESRI’s online mapping tools to describe all mapping efforts since the Aegean Sea Earthquake happened.
Please give examples of how you will use share your stories with others. This can include: how you will publicise your news, where you will collect media content, how you will use social media channels, and if you will reach out beyond your immediate network to share your stories. We recommend your response be a minimum of 200 words and a maximum of 400 words.
We gathered a group of volunteers who translate a newsletter on weekly basis, called WeeklyOSM. The newsletter aims to publish news about the updates of OpenStreetMap cosmos and state of the map. It has been publishing in 14 languages and helping the local communities have their voices heard. We aim to use WeeklyOSM to share the project updates and event invitations. I’m a member of the Humanitarian OpenStreetMap Team Communications Working Group. We want to benefit from this network to publish blog posts on the websites of personal and corporate project partners. Both of these tools will help us be heard in wider environments beyond our reach. Due to health concerns during the pandemic, we want to carry out the whole project online such as remote mapping events, webinars and online coordination meetings. Therefore, all of the written and visual contents will be collected from digital platforms such as online meeting records, webinar screenshots and interactive maps. We will use our social media accounts as a communication tool between us and the audience in order to announce event days/hours, invitation information and project updates. We will mostly use Instagram (w. stories), Twitter and Linkedin.
Partnerships
Successful applications will demonstrate one or more partnerships with a local data user. Priority will be given to applications for which the data has been requested by a partnering organisation, or where the partner organisation has expressed interest in collecting the data for a specific use or intervention. Example partners include local non-government organisations (NGOs), community based organisations (CBOs), local governments, companies, universities, schools, and other academic institutions.
Describe who will use your data
It is important that the data you generate during the project is useful, and that it will be used to advance humanitarian and/or development challenges locally. In this section, please include: if the data you will be collecting has been requested by a partnering organisation, if there is an established formal relationship with the partnering organisation, if there is an existing MoU between you and the partnering organisation, and how long have you been working with the partnering organisation. If your organisation or community is going to be the data user, please describe how you will use the data, and how it ties in with your organisation's work. We recommend your response be a minimum of 200 words and a maximum of 400 words.
The Union of Chambers of Turkish Engineers and Architects City Coordination Council Izmır branch conducted a detailed and integrated study including our contributions after the Aegean Sea Earthquake. This study includes the crowd-sourced geo-based web forms (https://izmirdepremi.ushahidi.io/views/map), the heap map of earthquake damage (http://u.osmfr.org/m/519750/), the map of the buildings that were destroyed and partially collapsed during the earthquake (http://u.osmfr.org/m/517134/), and the damage assessment studies of the Chamber of Civil Engineers Izmir branch in the field. The addition of assembly gathering areas data to this ongoing study will complement the whole study. The need for data was addressed to us by academics from Izmir Institute of Technology during the field activation process following the Aegean Sea Earthquake. The generated data can be used as a base for academic purposes by Institutions and university education studies. We hope that the data we want to create will be used by local authorities, NGOs and professional chambers in city planning stages and disaster preparedness activities.
Describe any other partnerships you plan to mobilise or establish for the purpose of the project
In this section, please describe any additional partners you might be working with. If there are no additional partners (beyond the data user) this must be stated here. We recommend your response be a minimum of 200 words and a maximum of 400 words.
Yer Çizenler Mapping for Everyone Association, with whom we are currently working together, will be one of the project partners. The most important contribution of the Association will be to include its volunteer base and network in the project and provide operational assistance when necessary. We are considering the Youth Season Association as another possible project partner. Youth Season is a local NGO who aims to promote the mobility of young people, intercultural dialogue and non-formal education. We have built a strong relationship with Youth Season during the previous microgrant project. In case this project is realized, we aim to engage their young volunteer infrastructure in this project.
Not limited with above, Also other potential participants may arise: professional chambers, NGOs, academic institutions etc.
Inclusivity
Successful applications will include a developed strategy for the inclusion of women, girls, and marginalised groups in mapping activities. This includes the number of women, girls or marginalised groups you plan to engage, and the way in which you plan to interact with them.
How will you ensure that your project activities are inclusive?
Please describe how you will engage women and girls, or other marginalised communities in your mapping activities. Please include the number of women, girls or marginalised groups you plan to work with and how, and at which point in your activities you plan to engage them. We recommend your response be a minimum of 200 words and a maximum of 400 words.
Considering the fact that, there are 3.6 million Syrian refugees living in Turkey, the data should be accessible for this vulnerable community as well, in order for it to be inclusive (https://translate.google.com/translate?sl=auto&tl=en&u=https://multeciler.org.tr/turkiyedeki-suriyeli-sayisi/). We want our map products to be bilingual in the regions where Syrian refugees live the most. During the Aegean Earthquake Activation, Women Studies of Izmır Metropolitan Municipality members contributed to the one of the mapathon and we aim to continue building a strong relation with them in this project too. The shareholder of the proposed project, Yer Çizenler Mapping For Everyone Association is a genderly equal and diverse community, %62 of whom are women. This also applies to active volunteer dispersion. In the previous microgrant which I led, we focused on the gender equality of Yer Çizenler’s volunteer base. We gathered a team of all-female university students with different backgrounds. Being awarded with the Summit 2020 microgrant will enable us to continue engaging women to the OpenStreetMap community. As I mentioned in my answer to the fifteenth question, I think it is necessary to have a diverse and equal Turkish OpenStreetMap community.
Expansion
Successful applications will show how communities intend to grow community engagement. This includes a practical approach on how many new mappers you aim to recruit and how they will be involved in community activities. Priority will be given to communities that also include a plan for ongoing engagement beyond the grant period. If this is not relevant to your project, please explain why.
Explain how you plan to expand your mapping community
In this section, please include: your approach to recruiting new mappers, how will you engage new mappers, how many new members you plan to recruit, and how will you retain community members throughout the duration of project and beyond. We recommend your response be a minimum of 200 words and a maximum of 400 words.
We noticed that our visibility increased with our work after the Aegean Earthquake. Because Turkey is an earthquake zone, the citizens of Turkey are eager to make an individual contribution to the possible earthquake preparations. In our workshop and mapathon announcements, we aim to bring this situation to the forefront in order to bring new individuals who are willing to contribute to the project. Although the effects and outcomes of this project will be seen in the longer term for the developing Turkish OpenStreetMap community, we believe that the support of new mappers would be an extremely valuable boost for us to size up our mapping activities. While we add new cartographers to the community, we will work hard to retain experienced ones. We plan to hold advanced level of workshops to keep experienced mappers.
Humanitarian OpenStreetMap Summit
How did you participate in the Humanitarian OpenStreetMap Summit?
Please describe how participated in the Humanitarian OpenStreetMap summit, either as an attendee, speaker or volunteer
as a speaker
Key takeaways
Please describe any highlights, takeaways, inspiration, or things that you learnt at the Humanitarian OpenStreetMap Summit 2020.
I am a staff of GeoPerformans and member of a local NGO called Yer Çizenler Mapping For Everyone Association, which is the most active shareholder group of the national OSM community. In 2020, Yer Çizenler was awarded the HOT community impact microgrant. The main idea of the microgrant project was “volunteer activation” and creating Turkish OSM documentation. (Now, we have many more volunteers, we created many documents and added Turkish language support to OSM-related tools). The closing speech of HOT's executive director at the Summit made me think of the Turkish OSM community. It made me ask the question "volunteer activation for whom?". For Yer Çizenler? Or Turkish OSM Community? Thanks to Tyler for making me gain this awareness. If I will be awarded with the microgrant, I will keep in mind to follow an approach where the community would benefit more than the organization.
Collaboration
Priority will be given to applications that collaborate with other OSM communities in the region. This can be country specific or regional and can include collaboration with Youth Mappers Chapters, or members of the HOT community to help with training, validation (as examples). For support in sourcing collaborators, email microgrants@hotosm.org.
Describe other OSM communities you are already working with
This may include Youth Mappers chapters, or members of OSMF (as examples). If you are not already collaborating with an OSM community, please state this and explain how you plan to work with other communities in your project in the following question.
Regarding my answer to question 22th, we are in collaboration with Yer Çizenler Mapping For Everyone Association. By using the volunteer network and contact group of the Association as a tool, we aim to expand and improve the OSM Turkish community.
Describe other OSM communities you plan to approach, or establish relationships with, for the purpose of the project
We recommend your response be a minimum of 200 words and a maximum of 400 words..
There is no other local OSM community in Turkey except Yer Çizenler. We aim to include the communities that have a passion for open mapping for humanitarian purposes, although they are not OSM-related, such as Chamber of Survey Engineers, volunteers in Izmır that we met during the post-earthquake activities and university student clubs.
For the international perspective, we are already in contact with Humanitarian OpenStreetMap Team and we will create tasks using the HOT Tasking Manager to reach out the members of international OSM community.
Project plan and budget
Priority will be given to applications that collaborate with other OSM communities in the region. This can be country specific or regional and can include collaboration with Youth Mappers Chapters, or members of the HOT community to help with training, validation (as examples). For support in sourcing collaborators, email microgrants@hotosm.org.
Budget breakdown
Give your budget breakdown here. If you would like to present your budget in a tabular format, you can use this tool to convert your spreadsheet into a wikitable and paste the code below here
| HOSM Summit 2020 Microgrant Budget : | |||||
|---|---|---|---|---|---|
| 1 | Electronic Device | No. of Units | Unit Rate | Total | Description |
| 1.1 | Laptop | 2 | 860 | $1,720.00 | The laptops are needed for the use of the core mapping team of GeoPerformans, where edits on larger datasets using third party plug-ins would be possible. |
| 2 | Stipend | No. of Units | Unit Rate | Total | Description |
| 2.1 | Data Manager | 6 | 200 | $1,200.00 | Responsibilities; planning the events, creating custom presets on JOSM, translation process, tracking budget, communications |
| 2.2 | Data Associate | 6 | 200 | $1,200.00 | Responsibilities; produce and validation of data, lead mapathons, creating interactive maps |
| 3 | Merchandise | No. of Units | Unit Rate | Total | Description |
| 3.1 | T-shirt | 15 | 15 | $225.00 | as a reward for the most contributors in the project activities (e.g mapathons) |
| 3.2 | Mug | 15 | 5 | $75.00 | as a reward for the most contributors in the project activities |
| 4 | Operational Expenses | No. of Units | Unit Rate | Total | Description |
| 4.1 | Printing | 1 | 120 | $120.00 | |
| 4.2 | Office Supplies | 1 | 130 | $130.00 | |
| 4.3 | Expenditure not budgeted | 1 | $326.90 | $326.90 | %7 of all expenses |
| Total | $4,996.90 | ||||
Project plan
Give your project plan here. If you would like to present your project plan in a tabular format, you can use this tool to convert your spreadsheet into a wikitable and paste the code below here
| Activity | Month | |||||||||||||||||||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Month 1 | Month 2 | Month 3 | Month 4 | Month 5 | Month 6 | |||||||||||||||||||
| w1 | w2 | w3 | w4 | w1 | w2 | w3 | w4 | w1 | w2 | w3 | w4 | w1 | w2 | w3 | w4 | w1 | w2 | w3 | w4 | w1 | w2 | w3 | w4 | |
| Phase 1 - Administration | ||||||||||||||||||||||||
| Purchasing of projects supplies and equipment | ||||||||||||||||||||||||
| Orientation of data associate | ||||||||||||||||||||||||
| Creating tagging guidelines and translating related OSM wiki page | ||||||||||||||||||||||||
| Creating custom presets pack for related tags | ||||||||||||||||||||||||
| Coordination Meetings | ||||||||||||||||||||||||
| Phase 2 - Training and Data Collection | ||||||||||||||||||||||||
| Webinar - Introduction OpenStreetMap data structure | ||||||||||||||||||||||||
| Webinar - Mapathons & hands on editing on OpenStreetMap with iD Editor & JOSM | ||||||||||||||||||||||||
| Phase 3 - Data Validation | ||||||||||||||||||||||||
| Validation Training for community members and volunteers | ||||||||||||||||||||||||
| Phase 4 - Design | ||||||||||||||||||||||||
| Map production on online interactive maps | ||||||||||||||||||||||||
| Phase 5 - Closing | ||||||||||||||||||||||||
| Data collection for writing final report | ||||||||||||||||||||||||
Declaration
By submitting this form to Humanitarian OpenStreetMap Team, you certify the information contained in this application is correct, and that if you are awarded a grant, you will use it only for the purposes described above. You will provide written documentation and receipts for all of your expenses to Humanitarian OpenStreetMap Team to demonstrate this. You understand that the decisions made by the HOT Microgrants committee are final.
Oğuzhan Er - Oguzhaner
Beyza Emin - Beyzaemin05
Eren Özdemir - erenozdemir
Tuğçe Yıldız - tugceyildiz
Endorsements
Community members are encouraged to endorse your project request here! Example endorsement
"I, Sophie Mower, fully endorse this project - strong idea and detailed project plan 14:32, 4 January 2021 (UTC)"
Turkey is an earthquake-prone zone. Having a database of emergency areas that is accessible for all is a good initiative. :) - @arnalielsewhere
Give feedback
You can give feedback on the proposal here.