Microgrants/Microgrants 2020/Proposal/HIV facilities mapping in the Philippines on OpenStreetMap/Report

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Status and Report Type

There are two report type, interim and final. The interim report is due midway from the start of the project to the expected completion. The final is due within one month of completion of the project. When your report is complete change the status from draft to submitted when ready to submit; Microgrant committee will move the status to Under Review to Accepted. Or the Microgrant committee may ask for more information by changing the status to Incomplete.

type = interim

status = draft

Step 1. Methods and Activities

Tell us about what happened during the planning, execution and follow-up stages of your project. Please share stories of both your triumphs and your challenges.

Duration What Happened?
I. Preliminaries M1 We were able to push through in starting immediately once the funding was received. We were able:
  • recruit core volunteers to help initially with the data mining and training
  • list down the prizes that we were able to
  • replan/strategize the approach in collection and validation
  • draft a website architecture
  • map out possible organization partners
  • set up an initial database and grouped facilities according to regional scale
  • document tagging convention with support from OSM Philippines and mailing lists

Needed to extend to M1-M2 to prepare more

II. Data Collection M1-M4 Data gap mining were done with the core volunteers - filled in missing data in the data base

Reached out to other volunteers to verify location

Adding of location points to OpenStreetMap with minimal data

Events to collect other information

Crowdsourcing of information through networks

Needed to extend to M2-M8 to prepare more and continued on as information was still coming in from the partners

III. Validation M2-M5 Validation was done remotely with volunteers and through validatathons

Calls were done to confirm and update information which was added to the database

Needed to extend to M6-M10 to prepare more

IV. Data Uploading M5-M6 With the consultations and documented tagging information, we were able to upload data by

Needed to extend to M10-12

V. Marketing M5 Used to launch Facebook ads and phoning in for partners to engage

Step 2. Outcome

The project was able to deliver the following items:

  1. Create an open-sourced webmap for people to use to locate the nearest HIV testing facility or treatment hub with valuable contact information. Create an open-sourced online database of HIV Facilities in the country

Step 3. Detail Report

Please report on your original project targets, use the below table to:

  • List each of your original targets from your project plan.
  • List the actual outcome that was achieved.
  • Explain how your outcome compares with the original target. Did you reach your targets? Why or why not?
Target outcome Achieved outcome Explanation
Documentation/ report on how to kickstart a similar project in other countries Did not accomplish Lacked of time due to simultaneous handling of projects

Needed more constructive method to derive from documentationb

Conduct datathons and validatathons Conducted 3 public datathons to collect information and several internal mapping meetings with core volunteers

X number of validatathons

Create an open-sourced webmap for people to use to locate the nearest HIV testing facility or treatment hub with valuable contact information. Create an open-sourced online database of HIV Facilities in the country Webmap


Reach out to various PLHIV communities and champion an online repository of HIV directory. Was able to reach out to more than 65 PLHIV and LGBT communities AIDvocates

The Red Whistle

Love Yourself

The Red Ribbon

UP Babaylan

Train volunteers to update, add, and edit information using the online database and map Was able to train X number of volunteers
Note: Two rows for your table have been provided below. To add more rows for additional goals, just copy and paste another row template below these.

Step 4. Learning

Projects do not always go according to plan. Sharing what you learned can help you and others plan similar projects in the future. Help the movement learn from your experience by answering the following questions:

  • What worked well?
    • Working closely with community members allowed MapBeks to expand and get more knowledge from the ground.
    • Deriving core volunteers from other volunteers as it was able to shift and get more work done. Some volunteers were not able to do the task designated so we needed to re-allocate tasks to core volunteers
  • What did not work so well?
    • The pandemic really had affected the volunteers. Recruitment was at the same time difficult especially everyone was on lockdown
    • Focus shifted to other projects
    • Accounting
    • Varying needs from varying community organizations. You can not capture all information that everyone wants, and you can't put it all in one webmap.
    • Crowdsourcing data - at some points data was not very reliable
    • Lack of support for capacity from the foundation.
  • What would you do differently next time?
    • Open a call for support from other open tech innovations to aid the team in developing new mapping technologies, database development, etc.

Step 5. Grant funds used

Please describe how much grant money you spent for approved expenses, and tell us what you spent it on.

As of January 10, 2021, the financial report shows that a total of 3,718.98 E or 75.13% of the grant fund has been formally accounted and liquidated for. The following table shows the descriptive breakdown of expenses based on category. Among the items, 142.44 euros have exceeded the proposed budget due to unexpected costs for swags, tokens, logistics and office supplies.

Financial Breakdown as of 10 January 2021
Budget (Euro) Expenses (Euro) Remaining (Euro)
Mobile Allowance for Volunteers 927.00 374.32 552.68
Meal Allowance for Volunteers 2045.45 2768.51 -723.06
Social media advertisements 218.18 117.36 100.82
Internet for Participants 272.73 177.62 95.11
Best Mapper Swags 450.00 477.22 -27.22
Token for Speakers 218.18 241.52 -23.34
Logistics/Delivery/Fuel 272.73 341.87 -69.14
Web Hosting and Domain Costs 345.65 228.76 116.89
Office Equipment and Supplies 200.00 222.74 -22.74
TOTAL 4,949.92 4949.92 0.00

Step 6. Unused funds

If there are remaining funds, please list the amount here:

  • Let us know if you would like to use the remaining funds on a similar or new project. Remember, a grants officer must approve this request before you spend the money.

We are estimating that there will be no unused funds as there are still unliquidated receipts to be recorded.

Step 7. Anything else?

Is there anything else you want to share about your project?

Step 8. Save your page

Press Save page and you've created your report. Thanks for helping improve OpenStreetMap!

Step 9.

One last step! Email microgrants, “ат”osmfoundation.org to notify us that your report is ready for review. Remember to include copies of your receipts!


  • Although English is the preferred language for reports, you are welcome to submit yours in any language. Links to blog posts, slides, etc in other languages are also welcome.
  • Words between <tvar|comment-start>"<!--"</> and <tvar|comment-end>"-->"</> in the edit window will not show up on your saved page.