Microgrants/Microgrants 2020/Proposal/HIV facilities mapping in the Philippines on OpenStreetMap

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HIV facilities mapping in the Philippines on OpenStreetMap
HIV has been very rampant in the country and PLHIV are at most vulnerable specially in times of disaster and outbreak. This project aims to map out and validate all HIV facilities' location and contact details all over the Philippines on OSM.
budget (Euro)4,949.91 Euros
location(s)Whole Philippines
organization (if applicable)• MapBeks

About your Mapping Community

Tell us a little bit about your mapping community at the moment, some examples of details to include are below, but please provide us with any information you think is relevant. Please write 100-200 words

MapBeks is an online community of volunteers that advocates LGBTQI+ representation and inclusion on OpenStreetMap. It started in 2017 when a group of friends mapped out building footprints to support the TY Mangkhut operations. Eventually, with the support and guidance of Mental Health aWHEREness and the local OSM Philippines community, MapBeks was able to identify its role within the diverse OSM millieu.

Currently, the group is made up of 10 main volunteers which help each other host small mapathons with various organizations. They have been actively mapping LGBT friendly spaces and HIV facilities in the. country.

What do you need the grant money for?

We want to understand what you plan to buy, how much you plan to buy, and why this will help you to scale your community mapping efforts. There are two tables for you to fill in your response, and you may add more rows as needed. Some examples are in the table for your reference. You are welcome to use a different format in your response, but please make sure to include these details.

In early 2020, the MapBeks team has already started collating and mapping HIV facilities data on OSM. A total of more than 600+ facilities has been listed with gaps in infomation like contact details, location, etc. Through the help of the communities, they were able to map out more than 50% of the identified data. With experience in mapping the facilities, it has come to the team that the tagging scheme became too complex and complicated - some phone numbers of the HIV facilities, got. mixed with the hospital tagging, etc. Thus MapBeks would need to retag and recheck the tagging scheme from the start.

The data and mapping done previously was tested to be very helpful during the COVID lockdown in the Philippines. Public transportation was ceased and PLHIVs (persons living with HIV) were having difficulty of acquiring their medication. MapBeks was able to partner with The Red Whistle, a local HIV NGO in the Philippines, where they launched the #ARVayanihan Map (ARV - meaning anti-retroviral therapy) which locates nearest dispensaries and treatment hubs and provides contact information for anyone. This was then tied to their ARV delivery system. Currently, the ARVayanihan Map has reach more than 17,000 views thus making its mark in being a valuable resource for PLHIVs in the country. One of the goals of MapBeks is to move the map (currently in Google Maps) to a more open-sourced interface such as MapContrib or UMap.

The proposed project is to map out all, HIV facilities (HIV testing centers, primary health care units, and treatment hubs) in the Philippines in a span of 6-8 months. In addition to this, the team will contact and validate all identified centers by calling them and conducting a short survey to add information on OpenStreetMap.

There will be 6 phases for the project which includes:

  1. Preliminaries - will include all necessary preparations in setting up workflows and activities for volunteers, finalization of tagging system, documentation, event scheduling, data mining, tasking, etc.
  2. Data Collection - will conduct datathons to engage PLHIV and communities about the mapping initiative. This will also increase awareness within core stakeholders within the community which allows possible partnerships, data sharing, and collaboration.
  3. Validation - after filling up the database with initial data and contact information, volunteers will then contact all HIV facilities and conduct a short survey verifying data mined information. Survey will be finalized after consulting PLHIV community of the necessary questions. Possible questions would need to verify actual email addresses, websites, supplies inventory, services offered related to PLHIV treatment, etc.
  4. Data Uploading - after the data has been validated, the team will go back and retag those HIV facilities on OSM already. In addition, with verified data coming from the actual facility, the data on OSM will also be updated. All the data collected will then be uploaded to a webmap repository where it can be downloaded and be used by anyone. The webmap can be MapContrib or UMap.
  5. Promotion and Partnerships - consequently after retracing more than 50% of data, the team can conduct mass promotion on Facebook groups and partner with advocate NGOs to promote the website to their social media accounts.
  6. Closing - This will include closing of accountabilities, liquidation, report writing, and documentation.

The project proposal would include expenses to support participating volunteers with communication and meal allowance during the proposed period of data collection and validation. Furthermore, support in implementing webinars/ datathons/ validathons would encourage the advocate communities to be aware of such initiative.

1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4 1 2 3 4
Preliminaries X X X X
1. Downloading of Funds X
2. Purchase of need Supplies, Equipment, Services X
3. Volunteer Pool X
4. Tagging Finalization X X
5. Survey Finalization X X
6. Team Planning X X X
Data Collection (Datathon) X X X X X X X X X X X X X X
1. Preliminary Data Mining X
2. Advertising/Marketing X X X X X X
3. Event Implementation X X
4. Post Event Management/Feedback/ Report Writing X X
Validation (Validatathon)
1. Preliminary Validation X X X X X
2. Advertising/Marketing X X X X
3. Event Implementation X X
4. Post Event Management/Feedback/ Report Writing X
Data Uploading X X X X X X X X
Advertising/Marketing/Social Media Blasting X X
Closing X X X X

Budget breakdown

Give your budget breakdown here. If you would like to present your budget in a tabular format, you can use this tool to convert your spreadsheet into a wikitable and paste the code below here

Summary Cost:

Code Item Name Total Cost in USD ($) Percentage of Cost (%)
TOTAL BUDGET COST € 4,969.91 100%
1 Operational Expenses € 3,256.27 66%
2 Event Expenses € 1,213.64 24%
3 Administrative Costs € 500.00 10%

Detailed Breakdown

Code Item Name Description No. Unit No. Unit No. Unit Cost per Item in Euro € Total Cost in Euro (E)
1 Operational Expenses €3,256.27
1.A Mobile Allowance for Volunteers Internet and phone credits for communication and calling in validation during validation. Assumption that each dedicated volunteer will need communication for the whole month. Here in the Philippines, there are plans for calling and internet per month/ per week. 10 volunteers 6 months 1 time € 14.55 € 872.73
1.B Meal Allowance for Volunteers meals for volunteers taking part in data collection and validation activities. Assumption that each volunteer will be dedicating 2 days per week to the advocacy. The meals will be shouldered based on the daily expenses which includes breakfast and lunch. 10 volunteers 6 months 8 times € 3.64 €1,745.45
1.D Social Media Advertisement amount for social media exposure in Facebook, Twitter, or Instagram 2 platforms 6 months 1 time €18.18 € 218.18
1.E Zoom Account for web-conferencing 1 platform 6 months 1 time €13.77 € 82.64
1.F Equipment Cost: Cellular Phone alternative use for volunteers to contact HIV facilities contact. Something useable just for calling HIV facilities 1 lumpsum 10 units 1 time €32.73 € 327.27
1.G Alternate Sim Cards 10 volunteers 1 unit 1 time € 1.00 € 10.00
2 Event Expenses €1,213.64
2.A Internet for Participants provision for participants when joining datathons and validatathons 30 participants 5 events 1 time € 1.82 € 272.73
2.B Best Mapper Swags prizes for best mappers and contributors 3 winners 5 events 1 time €30.00 € 450.00
2.C Token for Speakers alternative for honorarium 2 speakers 4 event 1 time €27.27 € 218.18
2.D Logistics/Delivery/Fuel for delivery of swags and prizes 5 deliveries 5 events 1 time €10.91 € 272.73
3 Administrative Costs 10% cost 1 lumpsum 1 project 1 time €500.00 € 500.00

New and Repurposed Cost (September 2020)

Due to the extended duration of the project, MapBeks has submitted a renewed and repurposed costing to extend expenses from 6 months to 12 months. This reallocation would allow to support more time for core volunteers to help with the project and to set up the MapBeks official website . This was formally approved as of September 24, 2020.

The new following table shows the items that will be dissolved:

Saved Cost
Item Name Costing Reason for Dissolving
1.E Zoom Account € 82.64 We will be using our own webhosting platforms such as Zoom, Teams, etc.
1.F Equipment Cost: Cellular Phone € 327.27 Core volunteers suggested that they don't need this
1.G Alternate Sim Cards € 10.00 Core volunteers suggested that they don't need this
3 Administrative Costs €480.00 Not needed anymore as funding was downloaded directly through Paypal Account.
Saved Cost €899.91

Mapbeks requested to reallocate the saved cost to new and recurring expenses:

Repurposed Cost
Item Name Costing Reason for Reallocating
NEW Domain Cost - mapbeks.org (5 years) €110.90 For MapBeks Website
NEW Wix Webhosting €234.75 For MapBeks Website
OLD Volunteer Meal Allowance €300.00
NEW Office Equipment and Supplies €200.00
OLD Internet Load Allowance €54.27
Total Repurposed Budget €899.91

If you receive a grant, what do you aim to achieve?

It is recommended that this supports mission of the OSM Foundation and your local community. Please provide us with any information you think is relevant including the metrics you expect to achieve. Please write 100-200 words.

We aim to achieve the following:

  1. Create an open-sourced online database of HIV Facilities in the country that can be used by treatment hubs, HIV advocacy groups, researchers, PLHIVs in the country.
  2. Create a documentation/ report on how to kickstart a similar project in other countries gravely affected by HIV. This would include how to start gathering information, crowd-sourcing, tapping volunteers and organizations, creating a webmap site, and how to update information on the map, etc
  3. Conduct datathons and validatathons as a method of data collection and validation.
  4. Create an open-sourced webmap for people to use to locate the nearest HIV testing facility or treatment hub. which includes valuable contact information and supplies inventory (if applicable)
  5. Reach out to various PLHIV communities and champion an online repository of HIV directory that was built up through participatory and community activities.
  6. Train volunteers to update, add, and edit information using the online database and map

Do you receive funding from any other sources at the moment?

If you receive funding from other organisations currently, please state how much this is, whether the donations are regular or one off, and how these funds have been raised. Please write no more than 300 words. If you have any sources of co-funding for this grant application, please provide details. Examples of this might be if you have any partners who would be willing to match grant funding if you receive it, or if your project has existing funding. Please provide as much detail as possible.

We were able to receive a 2020 OpenDataDay grant from Open Knowledge Foundation for a small datathon last March 7, 2020 in partnership with Pilipinas Chubs X Chasers and Fahrenheit Bar

No other formal support and funding has been received by the group but we have partnered with local organizations in our small mapathons like:

  • The Red Whistle (HIV advocacy group)
  • University of the Philippines Department of Geography (academe)
  • Pilipinas Chubs X Chasers (LGBT group)
  • OSM Ph-izza Program

This proposal has also been submitted to the Humanitarian OpenStreetMap microgrants.

Is there anything you would like OSMF to support you with?

If there is anything which you would like OSMF to support you with in order to strengthen your project, please let us know. For example, this could include building relationships with OSM communities, sourcing updated imagery for mapping projects, or guidance on how to use some of the tools we have created. We want to do our best to support OSM communities, so please let us know what you need. Please write no more than 150 words.

-guidance of other tools that can be used by the team and volunteers

-visibility and exposure and connecting with other mappers and organizations


By submitting this form to the OpenStreetMap Foundation, you certify the information contained in this application is correct, and that if you are awarded a grant, you will use it only for the purposes described above. You will provide written documentation and receipts for all of your expenses to the OSM Foundation to demonstrate this. You understand that the decisions made by the OSM Foundation Microgrants committee are final.

"I, Mikko Tamura of MapBeks, agree to follow the above declaration".


Community members are encouraged to endorse your project request here!

  • This is a very important project, not only for the OSM Philippines community, but for the wider OSM global community. The mapping addresses a unique and urgent need, and I fully endorse it. - mapmakerdavid
  • Anything that responds to gaps in public health is worth the financial support and attention. I earnestly endorse this project. -Makoi
  • With limited access to health services during the community quarantine period, people who are living with HIV and have advanced diseases related to COVID-19 comorbidities may have increased risk and vulnerability to the virus. I think it is really important to assure continuous access to essential HIV prevention, testing, and treatment services especially here in the Philippines where there are gaps in the public health response to the COVID-19 pandemic. This project is important to this cause and I fully support and endorse this. - anditabinas
  • There is still stigma ongoing in the Philippines when it comes to HIV and people living with HIV (PLHIV). Efforts like these are important to help provide support to those who have it and also to raise awareness to the rest of the Filipino community about HIV. Fully endorsing this! - ronxronquillo
  • MapBeks is one of the active mapping communities in the Philippines that represent marginalized/underrepresented sectors and their project to map HIV facilities in the Philippines is needed since the country currently has one of the fastest rising HIV cases in the world. —seav (talk) 04:26, 21 May 2020 (UTC)
  • People should have access to public health facilities like these, and know where they are. - arnalielsewhere
  • Given the stigma, this is a fantastic project to help citizens know where to seek the help they need. I fully endorse this project! -yalubill
  • The Philippines has one of the fastest growing number of HIV cases worldwide so this project is very relevant to the country! I fully support this! - Monica Ma

Implementation Report

September 2020 (1st Quarter Report)


December 2020 (1st Quarter Report)


March 2020 (1st Quarter Report)


June 2020 (1st Quarter Report)


Financial Report (As of October 2020)