User:Dorothea/Reports/2019
Time allocation
List of tasks - spreadsheet
Please see the spreadsheet for more information.
The list below is just the first column of the spreadsheet.
| Regularly |
|---|
| Documenting board meetings |
| Documenting procedures on the board wiki |
| Documenting issues on Gitlab |
| Documentation on the OSMF website (non covered by other tasks) |
| Documentation on the OpenStreetMap wiki |
| Dealing with Corporate Memberships |
| Arranging meetings |
| Emails / organisation / miscellaneous |
| Regularly – Working Groups related |
| Helping the Licensing Working Group |
| Helping the State of the Map Working Group |
| Multiple times per year |
| Administrative support to Secretary during Local Chapter applications |
| Replying to membership list requests |
| Documenting closed portion of board meetings |
| Helping processing Membership Fee Waivers due to financial hardship |
| CiviCRM related (not covered by other tasks) |
| Infrequently |
| Publishing OSMF updates |
| Adding Advisory Board members to the AB mailing list and updating the OSMF website and board wiki |
| Helping with surveys |
| Annually |
| Running the Election to Board and Annual General Meeting tasks |
| Face-to-Face meeting tasks |
| Companies House - Change of directors |
| Companies House - Annual filing |
Documentation of 2019 SotM scholarship process
Please see: State_of_the_Map_2019/Scholarships.
Assignment of tasks and freedom to do things
Assignment of new tasks
New tasks are assigned either by the whole board or my supervisor. A single board member cannot assign me a new task unless 1) the whole board is aware and ok or 2) the board member has asked and got the ok from my supervisor. My supervisor for 2019 was Heather Leson.
Freedom to do things
At the same time, the board and the (SotM and Licensing) working groups have given me relative freedom and I can decide to do things (within reason) without having to ask permission each time. Some of past decisions:
- Adding background information (sometimes too long :) ) to board meeting topics, with related links to membership discussions and past board minutes.
- Listing and linking board meeting topics on the main minutes page.
- Adding the LWG minutes also to the OSMF website (they are traditionally on Gdocs).
- Creating OSMF updates.
- Creating an overview regarding the 100 unusual memberships signups before the 2018 election.
- Creating a guide for SotM2019 scholars - Michael Reichert provided essential information about train travel.
- Documenting the 2019 SotM scholarships process on the OSM wiki.
- This report :)
Note about draft board minutes
Please note that draft board minutes are added to the OSMF website, without preview or pre-approval by the board.
Tasks that can be easily handed over to community members
Any of the tasks can be done by dedicated community members. From the list, the ones that can be relatively easily handed over to community members are:
- Helping with SotM scholarships.
- Helping with SotM sponsorships. That includes contacting companies/organisations from a set list, to find if they are interested to be SotM sponsors and possibly following up.
- Visa support to non-scholars that want to attend SotM. This involves creating invitation letters that will be used during the Visa application process.
If you are interested in any of the above, or want to help the SotM WG, please have a look at the SotM WG call for volunteers and email sotm@openstreetmap.org
Elections
The annual board elections could be run by the Membership Working Group, if there is interest.
Processing fee waiver applications due to financial need
This currently involves creating a proposal on the Loomio platform, sending reminders and documenting the result on OTRS (MWG issue tracker) and the OSMF website. There has been discussion within the board to not continue with Loomio, as there will be a fee incurred soon. This task could ideally be taken up by a MWG member and the proposal and voting can be added directly on the OSMF website.
Addition of candidates answers and manifestos to the OSM wiki
Maybe you want to get involved in the election process and help the QA election facilitator.
Wikifying pre-2017 LWG minutes
Pre-2017 LWG minutes currently exist only in Gdocs.
Helping with surveys
You can help compiling translated answers, etc :)