Humanitarian OSM Team/HOT Microgrants/Community Impact Microgrants 2021

The Humanitarian OpenStreetMap Team (HOT) Community Support Program supports local people to leverage OpenStreetMap (OSM) data, tools and community to help solve local challenges. One of the ways in which we do this is by providing OSM communities with microgrants to support local mapping activities.

The Facebook Community Impact Microgrants are kindly supported by Facebook. In this round three grants of $5000 will be available in the East Africa region, and three grants of $5000 will be available in the Asia region for community mapping projects that respond to a local challenge.

For more information about previous Facebook Community Impact Microgrants projects.

The full application information pack can be found here.

Purpose

The purpose of the Facebook Community Impact Microgrants is to:

• support the global open mapping community with the resources they need to grow activities related to local humanitarian and/or development challenges.
• broaden the ways in which open mapping and open data is contributing to disaster preparedness and alleviation programs across the world.
• support community expansion.
• promote inclusive mapping activities.
• foster OSM community leadership skills by providing ongoing mentoring from project planning (at pre-application phase) to project delivery.

All projects must directly support, contribute, or respond to community challenges. The funds can be used to purchase devices, host events, and facilitate training to provide the tools and resources needed to complete their own mapping projects.

Mentoring

Mentoring will be available for application development to OSM communities who ask for it. This will include support in project ideation and project planning, budget creation, and advice on stakeholder engagement. To request a mentor, email microgrants@hotosm.org.

If you would like to request a mentor, please do so no later than Friday 01 January. Mentorship will not be available for requests made after this date.

Five project principals

Priority will be given to applications that address these five project principles:

Community-defined project goals: Successful applications will clearly define project goals. These goals will be community led, and will align with the community’s long term vision. The applicant will clearly explain how the activities listed in the project plan reflect the project goals. Applications that include consideration for the continuation of activities after the project ends (in an effort to achieve long term community goals) will be prioritised.

Partnerships: Successful applications will demonstrate one or more partnerships with a local data user. Priority will be given to applications for which the data has been requested by a partnering organisation, or where the partner organisation has expressed interest in collecting the data for a specific use or intervention. You can use this Partnership Development Checklist to self-assess the partnerships you are building. Example partners include local non-government organisations (NGOs), community based organisations (CBOs), local governments, companies, universities, schools, and other academic institutions.

Inclusivity: Successful applications will include a developed strategy for the inclusion of women, girls, and marginalised groups in mapping activities. This includes the number of women, girls or marginalised groups you plan to engage, and the way in which you plan to interact with them.

Expansion: Successful applications will define a vision for significant community expansion. This includes a practical approach on how new mappers will be approached, how many new mappers you aim to recruit, and how they will be involved in community activities. Priority will be given to communities that also include a community member retention strategy.

Collaboration: Priority will be given to applications that collaborate with other OSM communities in the region. This can be country specific, or regional, and can include collaborating with already established OSM communities, Youth Mappers Chapters, or members of the HOT community to help with training, validation (as examples). For support in sourcing collaborators, email microgrants@hotosm.org

Full details on the selection criteria can be found here.

Regional focus

This round of Facebook Community Impact Microgrants will accept applications from OSM communities from countries served by the newly established Hubs in East Africa and Asia. Microgrant recipients will be supported throughout their projects by the Regional Community Managers based in these hubs, who offer localised support in these regions. Priority will be given to communities in the low- and middle-income countries outlined as Audacious priority countries. This includes:

Asia/Pacific		Eastern Africa
Afghanistan Bangladesh Bhutan Brunei Darussalam Cambodia Federated States of Micronesia Fiji India Indonesia Kiribati Lao People's Democratic Republic Malaysia Myanmar Nepal Pakistan Papua New Guinea Philippines Solomon Islands Sri Lanka Timor-Leste Tonga Uzbekistan Vanuatu Viet Nam Yemen		Angola Burundi Comoros Democratic Republic of Congo Egypt Ethiopia Kenya Lesotho Madagascar Malawi Mauritius Mozambique Namibia Rwanda Somalia South Sudan Sudan Swaziland Tanzania Uganda Zambia Zimbabwe

Timeline

• Applications for the Facebook Community Impact Microgrants will open on Monday 7 December 2020
• Mentors must be requested on or before Friday 1 January 2021. Mentorship will not be available for requests made after this date
• Applications for the Facebook Community Impact Microgrants will close on Sunday 31 January 2021
• Applications will be reviewed, triaged, shortlisted and selected by a team including members of the Facebook and HOT staff team and HOT Voting Members.
• Applicants will be notified on Tuesday 23 February 2020 (please note that the date of notification has been extended by 1 week - previously scheduled for Monday 15 February)

Eligibility

Projects

Eligible projects will:

• focus on open mapping activities that are directly related to OpenStreetMap (OSM)
• projects that contribute to the creation of community-led open map data for humanitarian response, and socio-economic development
• foster conditions that encourage the recruitment, engagement and retention of OSM volunteers or community members
• be 6-12 months in length
• request no more than $5000 (USD)
• be submitted on or before Sunday 31 January 2021
• request funding for one specific project, and not several independent projects

Applicants

Eligible applicants include:

• open mapping focused organizations and communities. Preference is given to applicants who apply as a community, rather than applying as an individual
• organizations that are legally registered
• organizations that are not legally registered are also eligible; however, they will need a legally registered organization to receive funds on their behalf, and to sign an MOU with that organization.
• applicants who agree to operate within HOT’s code of conduct
• applicants who agree to the reporting requirements, are willing to sign a grant agreement, and provide the HOT with information needed to process your funding.

Ineligible applicants include:

• multiple applications by the same individual or community
• HOT staff members and board members
• partners regularly contracted by HOT
• organisations that are not legally registered who list a HOT board member, or a partner regularly contracted by HOT as legally registered partner to receive funds on their behalf

Location

Eligible applicants:

• are those who focus activities in one or more of the 21 countries served by the East Africa Hub, and the 25 countries served by the Asia Hub.

Applications received from countries outside of the listed countries will not be discounted, but will not be prioritised during the selection process.

Costs

Predominantly, eligible costs will be determined on a grant-by-grant basis dependent on the budget that is submitted by the applicant. Costs can include, but are not limited to:

• equipment and technical resources
• operations costs such as internet connectivity, subscriptions for video conferencing/webinars, and transportation costs
• merchandise to recognise volunteer contributions
• stipends for project participants e.g. a GIS Analyst
• event attendance
• training for community leadership

If funding permits, costs of pursuing legal registration may also be eligible, as well as volunteer mapathon organization costs for leaders in North America and Europe who organize significant remote mapping events. Priority will be given to legally registered organizations or leaders working in collaboration with a legally registered organization that can take on financial responsibility, although this is not required.

Ineligible costs include:

• Activities or expenses that have already taken place at the time of application are ineligible for funding
• Equipment that does not align directly to mapping project needs, or may not contribute to the long-term sustainability of the community (for instance applications for vehicles will not be considered)

Application

There are 13 questions that require long-form answers of 200 to 400 words, and short form administrative questions for details such as OSM usernames, and community contact details. (To start your application scroll down to the Start your application section.) A downloadable version of the application form can be found here.

Applicants are required to upload a budget and a project plan.

Budget: The budget must be detailed and realistic. The calculations should be correct, and budget lines should reflect with the activities detailed in the project plan. You must provide an explanation of why you need the item that you’re budgeting for. A template budget can be found here.

Budget Breakdown

	What do you plan to spend the money on?	Unit being purchased	Expected cost (in US Dollars)	Total cost for budget item	Why is it needed? (please give as much detail as possible)
Example	Wifi internet access	1	$50 USD per month	$50	This will allow us to run mapathons with up to 40 people at one time. At the moment we do not have internet access so cannot run mapathons with large groups. Having wifi will enable us to grow our community and achieve our goals.
Example	Transport	120	$5 USD per return journey	$600	To complete our field mapping activities, we will need to travel to different parts of the city. We plan for 6 team members to make 5 return journeys during the course of the project, and we allocate $5 per return journey (this may fluctuate).
1
2
3
4
5
6
7
8
9
10
11
12
Total

Project plan: The project plan must be realistic, and must provide a detailed timeline for the activities outlined in your application. We recommend that you articulate your activities succinctly and clearly align the activities with your project description and your budget. A template project plan can be found here.

Activity	Month
	Month 1				Month 2				Month 3				Month 4				Month 5				Month 6
(the activities listed below are examples only, please update the activities to align with your project description)	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4	w1	w2	w3	w4
Phase 1 (eg. Administration)
Activity 1 (eg. Purchasing of projects supplies and equipment)
Activity 2
Activity 3
Phase 2 (eg. Data collection)
Activity 1 (eg. Mapathon 1: training community members in using iD editor)
Activity 2
Activity 3
Phase 3 (eg. Data validation)
Activity 3 (eg. Validation training for community members)
Activity 2
Activity 3
Phase 4 (eg. Closing)
Activity 1 (eg. Collect data for report writing)
Activity 2
Activity 3

You can share your application with community members to endorse, comment, and give feedback on your proposal. Project will be shared and discussed widely during the application process. If you would like support on how to edit the OSM Wiki, you can email microgrants@hotosm.org, reach out to your application mentor or to the HOT community working group slack channel (#community-wg).

Start your application

Create your Community Impact Microgrant application by entering your project name below, and clicking on Start Application. You can edit the Wiki by answering the questions. Remember to preview your changes before saving your changes. If you would like support on how to do upload your application onto OSM Wiki, you can email microgrants@hotosm.org, reach out to your application mentor or to the HOT community working group slack channel (#community-wg), or follow these steps:

• Visit OpenStreetMap Wiki and select “create account”. Follow the account set up prompts. Once complete, ensure you are logged in.
• Navigate to Humanitarian OSM Team/HOT Microgrants/Community Impact Microgrants and scroll to the bottom of the page
• In the “start my application” box, type your project name and select “start my application”
• This will take you to the application form template that you can begin to fill (you can select the icon for ‘visual editing’ if you prefer). Your application will be saved as a draft until you are ready to submit your application.
• Once you are ready to submit your application (return to ‘source editing’) and change the ‘status’ to "proposed" and email microgrants@hotosm.org confirming that you’ve submitted your application.

A step-by-step video tutorial can be found here.

Once uploaded to OSM Wiki, you can share your application with community members to endorse, comment, and give feedback on your proposal. Applications will be shared and discussed widely during the application process.

Please note: We will take endorsements into consideration in the final review but credit will be given to the quality of the application as well as the endorsement (this is not a popularity contest). Endorsements will be checked by HOT’s community team prior to selection to ensure the integrity of the endorsement (ie. that applications are not only endorsed by members of the community that submitted the application)

HOT staff, voting members and board members are welcome to endorse, and give feedback to all proposals. However, those who are taking part in the selection process will not be endorsing or giving feedback due to conflict of interest.

If you have challenges editing the wiki, you can submit your application via this form. If you submit an application this way, we will upload it to the iki page on your behalf (however, we would prefer for you to do this yourself).

Proposals

List of proposals that have been submitted.

Funded proposals - Asia Pacific Regional Hub

1. Building a Resilient OpenStreetMap Community in Fiji
2. UNMAPPED PHILIPPINES 2021 - Remote mapping of the most unmapped places in the Philippines (Tarlac Province) by LGBT and AIDS Service organizations, advocates and allies
3. Chepang Basti Mapping

Funded proposals - Eastern and Southern Africa Region Hub

1. Using OpenStreetMap Tools to Fight Gender Based Violence in Western Uganda
2. Guardians of the Map: Growing a community of OSM Mappers within Shack Dwellers Federation of Namibia
3. Photomapping Uganda's New Cities
4. Dzaleka Mapping

Please comment, endorse and provide feedback on proposals. For information on HOT representatives and conflict of interest, see HOT's microgrant selection COI document.

Open proposals

1. Digitalization Of Ward Level Boundaries For Urban Local Bodies, Kerala, India
2. Community empowerment and capacity building in support of UN Peacekeeping missions in East Africa
3. Enhancing Humanitarian Access Through Community Mapping in South Sudan
4. Hyperlocal Boundaries Mapping
5. Quality Assessment (Validation) of OpenStreetMap Data on Post-Disaster Typhoon Response Activation Areas: A Case Study for Tacloban, Leyte
6. Kawangware Schools Mapping
7. Community mapping of Health Center Facilities in Mugumu-Serengeti
8. Mapping local plastic pollution challenges that contribute to flood risk intensification: The case of Morogoro urban, Tanzania
9. OSM Somaliland Community
10. Mapping with and for the Ageing Population
11. Mapping of Humanitarian Organizations in Burundi
12. Waste Management Mapping For Environmental Conservation
13. School Performance Mapping in Zanzibar
14. Mapping of springs in Central hills of Nepal: An initiative for linking lives with map on vulnerable settlements
15. Open mapping of high-risk zones and informal settlements to manage disasters in Kigali
16. Multi-temporal Digitization of Land Cover features for urban planning in Lilongwe Malawi
17. Safe City for Street Children
18. Community mapping for Hand washing facilities in Public Places in Six Peri-Urban Areas of Lusaka
19. Mapping Flash Flood Prone Wards of Mzuzu City
20. Poverty impact assessment, Shinyanga District Tanzania
21. Water and Sanitation Mapping in Kampala's Informal Settlements